CHANGE OF ACADEMIC RECORD
Revised 4/24/19
Petition to Change Academic Record Procedure
A. College policy states that instructors may change grades up to one year after a course has
been completed. Petitions after one year will be considered only with documented
extraordinary circumstances, such as illness, military service, or incarceration.
B. All change of grade requests must rest upon a miscalculation of the final points, scores, and/or
grades.
C. The assignment of a grade is the responsibility of the instructor of record. Thus, any changes
to an assigned grade can only be made by the instructor. If the instructor is not available, see
G., below.
D. Students who believe their final grade for a course as reflected in the official college transcript
to be erroneous must: 1) submit a Petition to Change Academic Record (forms available at
http://www.roguecc.edu/Enrollment/Forms/PetitionToChangeAcademicRecord.pdf) to the
instructor of record within one (1) calendar year of the last day of the term in which the grade
was assigned, 2) include the reason(s) why the recorded grade is being challenged, and 3)
provide copies of any evidence that supports the request (e.g. graded papers, graded exams,
course syllabus, and graded quizzes).
E. Within 2 weeks of receiving the petition (and if received during the term) the instructor will
inform the student in writing of their decision and, if denied, the reasons for the denial. A copy
of the letter and the completed Petition to Change Academic Record will then be submitted to
Rogue Central. The decision shall be deemed final and no further action will be taken. If
petition is received during a break between terms or during summer term then a response will
be given at the beginning of the next term.
F. Enrollment Services will notify the student in writing regarding the final decision and retain a
copy of the petition, documentation, final decision and grade change form, if appropriate, in the
student file.
G. If the instructor of record is no longer employed by the College, or is otherwise unavailable, the
Department Chair of the petitioned course will make every attempt to contact the instructor of
record and come to a resolution. If the Department Chair is unable to contact the instructor,
the Department Chair will make a decision based on the available evidence and take
appropriate action as outlined above. In this case, the final decision of the Department Chair
shall be deemed final and no further action will be taken.
Approved by Academic Training Council, 4/12/19
I:\A~ Enrollment Specialist\~FORMS
