Fillable Road Opening Notice (RON) Code and Application Form (Waitomo District Council New Zealand)

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Road Opening Notice (RON) Code and Application Form (Waitomo District Council New Zealand)

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Road Opening Notice (RON)
Code and Application Form
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email enquiries@waitomo.govt.nz, Website www.waitomo.govt.nz
Section A - Code of Practice for Working on the Road
Standards NZ Handbook 2002:2003
Operating Procedures for Waitomo District Council
These operating procedures have been produced to enable the
code to be adapted to meet the particular requirements of the
District. Comments are indicated by italic typeface.
Foreword
The Standards New Zealand handbook – “Code of Practice for
Working in the Road” has been developed to ensure that public
utility services are installed and reinstated in the roading cor-
ridor in a safe and acceptable manner.
Waitomo District Council has adopted the “Code of Practice for
Working in the Road” with the guidelines and additions set out
in these Operating Procedures.
1.0 General Requirements
1.1 Introduction
The District Council as the road controlling authority is required
to ensure that any works carried out within the road corridor
are carefully planned and managed to ensure efcient use of
the road corridor. Council is also required to ensure that any
works within the road corridor cause a minimum of public in-
convenience, are carried out in a safe manner and are properly
reinstated to avoid unnecessary deterioration of the road asset
(as dened in the code denitions).
1.2 Scope
The code deals with the roles and responsibilities of the road
controlling authorities, utility providers and their various con-
tractors.
1.3 Denitions
Additional to the denitions provided in the code:
• “Minor works” shall include works on installation or reloca-
tion of a single utility connection or pole.
• “Major works” shall include works on installation or relo-
cation of a more than one utility connection or pole in the
same street.
• “Project Works” shall include installation of cabinets and
other utility control devices.
1.4 Workplace Health and Safety
The health and safety of all people affected by the work in the
road is of the utmost importance. That shall include those per-
sons carrying out the works road users and adjoining property
occupiers.
2.0 Roles and Responsibilities
2.1 Road Controlling Authority (RCA)
The RCA has a responsibility to ensure that the condition and
life of the asset is not unnecessarily reduced.
2.2 Principal Providers (Utility Operators)
Principal Providers include the utility operator responsible for
ownership and maintenance of the services occupying space,
above or below ground, in the roading corridor.
2.3 Quality Assurance
Council requires a minimum of TQS2 quality plan for all Minor
Works within road reserve and TQS1 quality plan for all Major
and Project works.
3.0 WorksLiaisonandNotication
3.1 State Highways
Within urban areas Transit NZ and the appropriate District
Council share the responsibility for state highway road corri-
dors. Transit is responsible for rural state highways but Council
often has utility services in rural areas.
The principal provider shall apply for a road opening notice
from both District Council and Transit New Zealand for Works
on State Highways.
Temporary Trafc Management Plans (TMP’s) on State High-
ways are required to comply with the relevant section of Transit
New Zealand’s Code of Practice for Temporary Trafc Manage-
ment COPTTM manual and shall be authorised and approved
by their agent (presently Transeld Services for this area) be-
fore work commences.
3.2 Preliminary Notication
Preliminary notication is required for all Project Works.
Preliminary notication will assist with planning and co-ordina-
tion of projects and should be applied for as early in the project
planning as possible. If projects are to be co-ordinated with
road surfacing the principal provider should note that the road
surfacing season is limited.
3.3 Road Opening Notice (RON)
A road opening notice is required for all Minor, Major and
Project Works at least 15 days before the proposed work start
date. Legislation provides for the RCA to set reasonable condi-
tions usually within 20 days of receiving the notice. However,
Council will undertake to issue the RON with any appropriate
conditions within 15 days of receiving a fully completed appli-
cation.
Version 21 February 2011
233364 : 003/001B : RO2
Road Opening Notice (RON)
Code and Application Form
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email enquiries@waitomo.govt.nz, Website www.waitomo.govt.nz
TMP’s shall comply with the particular RCA’s requirements for
temporary trafc management. Usually this shall be the rele-
vant level of the Transit NZ COPTTM.
The Principal Provider shall be responsible for contacting all
other affected utility providers and where necessary obtaining
their consent to work within their utility corridor.
Should the location or details of the works change from that
shown on the approved RON, a new approval is required before
work commences again.
3.4 Works shall not commence until approval is received
from the RCA.
Full reinstatement of the carriageway and surfacing shall be
completed within 7 working days of completion of the works,
to the satisfaction of the RCA. Temporary trafc control shall be
maintained to the approved standard until surfacing has been
completed.
3.5 Emergency Works
For emergency works the Principal Provider shall notify the RCA
and shall apply for a Road Opening Notice at the rst availa-
ble opportunity during normal ofce hours. Usually this can be
achieved as the works are being undertaken.
Temporary trafc management shall be undertaken to the
standard normally required by the RCA.
3.6 Works Completion Advice
This is to be submitted to Council within seven days of the com-
pletion of the works, at which time the
maintenance period will begin. A “Works Completion Advice”
form is attached for your completion.
3.7 Maintenance Notice
The maintenance notice shall be in the format of appendix F of
the code.
3.8 Information Signs
The use of information signs shall not be mandatory, but may
be required for specic Project or Major Works. Where the Prin-
cipal Provider elects to display an information sign for a project
the sign size, wording and layout shall be approved by the RCA
before it is erected.
Signs shall be erected according to the Transit MOTSAM man-
ual.
3.9 Trafc Management
Please refer to 3.3 above.
TTMP’s on State Highways are required to comply with the rel-
evant section of Transit NZ COPTTM and shall be authorised
and approved by their agent (presently Transeld Services for
this area) before work commences.
4.0 Deposits and Bonds
The RCA will require a deposit or bond from the Principal Provid-
er to guard against the situation where works are not completed
in a timely manner or appropriate standard.
The amount of the bond has been determined by the RCA based
on the expected reinstatement costs and
includes an allowance for estimated administration costs.
5.0 Reinstatement
5.1 Pavement Reinstatement
The reinstated pavement shall be fully compacted to a density
at least equal to the adjoining pavement. The RCA may require
that the compaction be measured using a Clegg hammer or
similar non-destructive compaction testing apparatus.
5.2 Surface Reinstatement
The reinstated surface shall have a nished surface texture
similar to the surrounding surfacing. Pavement and surfac-
ing reinstatement shall be carried out by suitably trained and
qualied personnel to the satisfaction of the RCA engineer. In
special circumstances (eg cobblestone surfacing) the RCA may
request that a particular surfacing specialist be used. A water
proof sealing coat is required before reinstatement of asphaltic
concrete surfacing.
5.3 Fees
Application fees shall not be required for emergency works.
For Application fee and bond, see Council’s Fees and Charges.
Version 21 February 2011
233364 : 003/001B : RO2
Road Opening Notice (RON)
Code and Application Form
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email enquiries@waitomo.govt.nz, Website www.waitomo.govt.nz
Section B - Road Opening Notice (RON) Application Form
Date: I (Name):
As agent for (the principal provider):
Hereby notify Waitomo District Council as RCA Principal Providers, of our intention to
undertake the following;
Type of work:
Project Major (complete as per below) Minor Emergency
Note: A RON is required in all cases, but a fee is not required for Emergency Works.
Utility Provider:
Major work situations that occur on this job are (tick as applicable):
Work affecting more than 20 metres of road
Works on installation, relocation or replacement of more than one utility pole
A trafc lane needs to be closed
A road needs to be closed for more than 2 minutes
Work is proposed on a State Highway Road
Metered parking or other restricted parking areas may be affected
Work may affect a road structure such as a bridge, tunnel, or retaining wall
Work needs to be done outside normal hours of work
A variation from either the requirements of SNZ HB 2002:2003 Code of Practice or any
other known requirements of the RCA is sought
A nancial contribution is sought such as towards the reinstatement of the road surface
Details of proposed work: (please indicate all aspects)
Description of work:
Address:
Location in Road:
Est start date: Duration: Est completion date:
Version 21 February 2011
233364 : 003/001B : RO2
Road Opening Notice (RON)
Code and Application Form
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email enquiries@waitomo.govt.nz, Website www.waitomo.govt.nz
Contractor details:
Role in work to be undertaken:
Principal Consultant Contractor Other
Company Name:
Contact Person:
Postal Address:
Telephone: (W)
(A/H): (Mob):
(Fax): Email:
If you seek to impose any conditions on the proposed work, please notify myself at:
Checklist for Agent/Principle Provider
Site specic TMP
Copies of letters delivered to public to inform them of the work (if applicable)
Processing Fee and Bond Paid
Plan indicating intended depth and route of proposed utility; location of any proposed cabi-
net, chamber or any above ground structure; location of adjoining utilities, kerbs, footpaths
and trees, including and street furniture.
Acceptance by Agent/Principal Provider
We hereby agree for/or on behalf of the principal provider to comply in full with the requirements of the
SNZ HB 2002 Code of Practice for Working in the Road, and any other reasonable conditions required by
the RCA and to keep this notice on site while work is in progress. This consent is valid for 3 months from
date of issue.
NOTE – All work must comply with Health and Safety Act 1991 or any amendments thereto.
Signature: Date:
Section C - RCA Conditions of Road Opening Approval
For RCA Approval Only
Approved Contractor:
Route Plans Submitted: TMP Submitted:
Additional Special Conditions as attached:
Stockpiling arrangements:
Fee $ Receipt: GL Code: 740 08 260
Bond Fee $
Date paid: Receipt: GL Code: 97 08 279
Invoice Actioned by Customer Services:
Signed on behalf of RCA Designation
RON #: Processing time:
Date paid/
Invoiced:
Version 21 February 2011
233364 : 003/001B : RO2
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To: Waitomo District Council (The Road Controlling Authority)
PO Box 404
Queen Street
TE KUITI 3941
From: (Agent or Principal Provider or their consultant).
This is to advise that work on RON number
on (location),
is now complete and I conrm that the completed works fully comply with the conditions of the Road
Opening Notice and that all work has been fully restored.
Signed:
Name:
Designation: Date: Contact daytime phone:
Please nd attached:
A copy of any tests required as per the conditions set on RON (if applicable):
A copy of Asbuilt plan(s) or Asbuilt GPS Co-ordinates:
Refund of Bond (GHOHWH one): Yes / No GL Code: 97 08 280
Please supply Bank Account Details:
Road Opening Notice (RON)
Code and Application Form
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email enquiries@waitomo.govt.nz, Website www.waitomo.govt.nz
Section D - Road Opening Notice Works Completion Advice
Section E - Ofce Use Only
Certied by WDC Roading Engineer:
I hereby certify that the works carried out on RON #
are complete and that the works meet required standards:
Name:
Signature:
Designation:
Date:
Version 21 February 2011
233364 : 003/001B : RO2
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Completed 8 November 2020

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