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Rhatigan JAQ (Wichita State University)

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Page 1
Rhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis Questionnaire
1. Employee Name:
2. Employee Identification Number:
3. Position Code:
4. Current Job Title:
5. Job Code:
6. Department:
7. Reports to (Supervisor's Name):
8. Supervisor's Job Title:
9. Position Status:
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*
*
*
*
Full
time
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Part
time
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Rhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis Questionnaire
GeneralInstructions:Thejobinformationrequestedinthissurveyshouldbepreparedbytheassociateandwillbe
reviewedbytheassociate'ssupervisoruponcompletion.Pleasefocusyourresponsesonthosedutiesthatare
consideredtobeanormalexpectationofyourposition.
10. The job purpose is a brief narrative picture of the job that explains why it exists.
In
one sentence, explain what you do and why the action is performed.
Section I
Job Purpose
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Rhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis QuestionnaireRhatigan Student Center Job Analysis Questionnaire
EssentialJobFunctionsdescribethemajorendresultsforwhichajobisdesignedtobeanswerableorresponsible.
Essentialfunctionsareaccomplishmentsthatmustbeachievedtocallthejobcomplete.
Pleaselistthefunctionsperformedbyyourjob,thepercentoftimespentoneachfunctionandprioritizetheimportance
ofeachresponsibility.
The5
pointscalemeasuringtheimportanceofeachresponsibilitybeginswith"essential"andend
with"marginal."Essentialfunctionsarethosethatarefundamentaltothejob.Theyreflectwhatthejobisdesignedto
do/accomplish.Marginalresponsibilitiesarethosethatareperformedinfrequentlyorthosethatcouldbeperformedby
otherswithoutalteringtheunderlyingreasonthatthejobexists.Tohelpyoudeterminepercentages,thinkoftheentire
yearasjustoneday;ofthatday,whatpercentageoftimedoyouspendonvariousduties?
Inaddition,pleasebeginwiththefunctionthatrepresentstheprimarydutyofthejob.Theprimarydutymayormaynot
requirethemosttime,butrepresentsthekeyreasonthatthejobexists.
ExampleEssentialFunction:
Function:Payrolladministrationforthemaintenancedepartment
Collectandreviewpayrollinformationforcompleteness
andaccuracyeachweek.
Percentoftimespentonachievingthefunction:20%
Priority:Essential
11. Function 1
Primary Duty
12. What is the percentage of time spent on achieving Function 1?
Please select a percentage between 1 and 100
13. What is the priority of the result of Function 1?
14. Function 2
15. What is the percentage of time spent on achieving Function 2?
Section II
Essential Functions and Primary Duty
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*
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*
*
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*
6
Essential
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VeryImportant
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Important
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SomewhatImportant
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Marginal
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16. What is the priority of the result of Function 2?
17. Function 3
18. What is the percentage of time spent on achieving Function 3?
19. What is the priority of the result of Function 3?
20. Function 4
21. What is the percentage of time spent on achieving Function 4?
22. What is the priority of the result of Function 4?
23. Function 5
24. What is the percentage of time spent on achieving Function 5?
25. What is the priority of the result of Function 5?
*
*
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5
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6
*
6
*
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5
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5
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6
6
Essential
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VeryImportant
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Important
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SomewhatImportant
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Marginal
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Essential
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VeryImportant
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Important
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SomewhatImportant
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Marginal
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Essential
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VeryImportant
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Important
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SomewhatImportant
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Marginal
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Essential
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VeryImportant
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Important
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SomewhatImportant
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Marginal
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Qualificationrequirementsincludeeducation,experience,licensingandtrainingrequiredforthejob.Donotcommenton
yourownexperience,educationorlicense,ratherindicatetheminimumlevelrequiredtoperformtheessentialjob
functions.
26. What is the typical level of formal education equired for your position?
27. Please specify the field of study or degree related to the level of formal education
selected above:
28. What number of years of experience related to the current job do you believe is
necessary for an associate entering the position?
29. Are there any special certification, licenses and/or accreditation that are required for
your position? If yes, please describe:
30. Does your position require any additional training or specific experience to perform the
essential functions? If yes, please describe.
Section III
Qualifications
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*
*
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6
1yearorless
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Morethan1yearupto3years
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Morethan3yearsupto5years
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Morethan5yearsupto10years
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Morethan10years
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31. Please identify any specific knowledge, skills and/or abilities required to perform the
essential functions of this job that have not been documented already in the JAQ.
Example:
Ability to operate office machines
Operate photocopier, facsimile and telephone to direct
incoming calls and perform basic secretarial duties for the department.
32. Please list any specialized knowledge required to understand the concepts of the
job:
33. Please describe any other skills or responsibilities required for your job:
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*
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34. Please select the statement that describes your supervisory responsibility.
Supervisory Responsibility is defined as duties associated with personnel actions.
35. Please indicate the number of individuals you directly supervise:
36. Please list peer job titles for associates that report directly to your supervisor:
37. Please list subordinate job titles for associate that report directly to you.
Please also
specify the number of associates performing the job
Example: Accounting clerk
2 associates
38. Do you manage a department of division?
39. Do you have the authority to hire and fire?
40. If you do not have the absolute authority to hire and fire, are your recommendations
sought and given serious consideration?
Section V
Reporting Relationships
*
*
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*
*
Idonotsuperviseanyone
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Iprovideguidanceandtrainingtoothersandgiveinputtomysupervisorregardingotheremployees'performance,butIdonotmake
hiringanddismissalrecommendations.
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Iprovideguidanceandtrainingtoothers.Idonotconductperformanceevaluations,butmyopinionofotheremployees'performanceis
givenparticularweightinmysupervisor'shiring,advancement/promotionanddismissaldecision.
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Ihaveprimaryresponsibilityforconductingperformanceevaluationsandmakingrecommendationsforhiringanddismissingemployees.
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Yes
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No
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Yes
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No
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Yes
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No
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Everyjobrequirestheassociatetosolveproblems.Forexample,ajobmightrequiretheassociatetochooseoneoftwo
waystohandleadisgruntledcustomerorallocateabudget.Selecttheonestatementblowthatbestdescribesthe
highestlevelofproblemsyousolve.
Also,selectthestatementthatbestdescribesyourauthoritytosolvetheproblem.
41. Kinds of problems:
42. Discretion to Solve the Problem:
43. Please list 1
examples of a problem that you frequently solve as a part of your job.
Then state the policies, manuals, procedures, rules or guidelines you use to fix the
problem.
Is there a manual, policy, or procedure that you must follow or must you rely on
independent judgment to solve the problem?
44. In order to solve problems, people typically rely on information and facts.
How
available and usable are the facts and information necessary to solve the usual problems
in your job? Select the statement that best describes the information you need to rely on
to solve problems.
Section VI
Problem Solving
*
*
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*
Thesametypesofproblemsusuallycomeupagainandagain.
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Theproblemsinmyjobaresomewhatvaried,butoftenroutine.
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Theproblemsinmyjobarevaried.
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Theproblemsthatcometomeareusuallytheonesthatotheremployeeshavenotbeenabletohandle.
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IroutinelycheckwithmysupervisorbeforeIdoanythingotherthanwhattheestablishedprocedurestates.
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Icheckwithmysupervisorifnoneoftheusualalternativesfitthesituation.
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Igethelpfrommysupervisororotherinhandlingunusualproblems.
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Ineedtocomeupwiththesolution.
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Specificinformationisimmediatelyavailableandusable,suchasamanualorestablishedpoliciesandprocedures.
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Specificinformationisnormallyavailableinareadilyusableform.
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Generalinformationisnormallyavailable.Specificinformationusuallyhastobesoughtelsewhere.
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Informationmaybeincompleteorinaformnotreadilyusable.Specificinformationalmostalwaysneedstobesoughtelsewheretofillin
gaps.
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Informationisoftenvagueormisleading.Specificinformation,ifavailable,almostalwaysneedstobesoughtelsewhere.
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45. When you make a decision in your job, who does it affect?
Complete the following
sentence by checking the appropriate box (es).
When I make a decision, it primarily affects:
46. Please describe 1
3 decisions that you are responsible for making and that you are
held accountable for the result.
Example: I develop the policies and procedures that associates follow to ensure
compliance with accounting reporting regulations and periodically check work process
and produce to guarantee adherence.
Section VII
Decision Making
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Mywork.
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Theworkofothersinmyworkgroup.
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Theworkofothersinmydepartment.
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Othersinworkareasoutsidemydepartment.
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Thepublic.
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47. Please provide 1
3 examples of typical errors that could be made in your job, who
would catch the error, how long would it take to detect and the approximate cost of
money, time and effort it would take to correct the error.
Please also include the harm or
hardship that the error may cause other individuals.
Section VIII
Consequences of Error
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48. How much on
the
job time is spent on the following physical activities? Show the
amount of time by selecting the applicable responses below.
49. Describe any specific examples if physical activities:
50. Identify which visual activities are usually required during a typical workday in order to
accomplish the essential duties of this position.
Select all applicable responses:
Section IX
Work Environment
Never(0%)
Rarely(upto15%)
Occasionally(16%to
40%)
Frequently(41%to
70%)
Regularly(over70%)
Sitting
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Talking
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Hearing
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FeelingAttributesof
Objects
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Grasping
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Pushing
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Standing
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Walking
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Driving
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ReachingwithHands/Arms
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Stooping,Kneeling,
Crouching,Crawling
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ClimbingorBalancing
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Repetitivewrist,Hand
and/orFingerMovement
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OperateMechanical
Equipment
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Movingupanddown
from/tosittingpositionon
thefloor
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5
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6
Clarityofvisionat20feetormore.
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Clarityofvisionat20inchesorless.
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Three
dimensionalvision
abilitytojudgedistanceandspacerelationships.
gfedc
Precisehand
eyecoordination.
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Abilitytoidentifyanddistinguishcolors.
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51. Describe specific examples of visual activities:
52. How much on
the
job time is spent on the following environmental conditions? Show
the amount of time by selecting the applicable responses below.
53. Describe specific examples of environmental conditions:
5
5
6
6
Never(0%)
Rarely(upto15%)
Occasionally(16%to
40%)
Frequently(41%to
70%)
Regularly(over70%)
WorkinConfinedSpaces
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Wet,HumidConditions
(Non
Weather)
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Varying,InclementOutdoor
WeatherConditions
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Vibration
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WorkinHazardousTraffic
Conditions
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ExtremeCold(Non
Weather)
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ExtremeHeat(Non
Weather)
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SubjecttoOils(Mechanical
orFood)
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RequiredtoWeara
Respirator
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FumesorAirborneParticles
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WorkNearMoving
Mechanicalparts
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WorkinHigh,Dangerous
Places
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RiskofElectricalShock
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PotentiallyHazardous
BodilyFluids
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PotentiallyHazardousor
Cancer
CausingAgentsor
Chemicals
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54. How much noise is experienced daily in the work environment of your job?
55. Please describe any loud or very loud noise experienced (if any):
56. Does this job require that weight is lifted or force is exerted? If so, how much and how
often?
57. Describe any specific examples of weight that is lifted or force that is exerted on the
job:
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5
6
6
Never(0%)
Rarely(upto15%)
Occasionally(16%to
40%)
Frequently(41%to
70%)
Regularly(over70%)
Upto1pound
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2
5pounds
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6
10pounds
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11
15pounds
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16
20pounds
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21
25pounds
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26
30pounds
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31
35pounds
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36
40pounds
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41
45pounds
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46
50pounds
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50
75pounds
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75
100pounds
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100+pounds
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5
5
6
6
Veryquiet.
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Quiet.
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Moderatenoise(i.e.,anofficewithtypewriters,photocopiersand/orcomputerprinters)
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Loudnoise.
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Veryloudnoise.
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58. Identify the level of attention that is usually required during a typical work day in
order to accomplish the essential duties of your job:
59. Describe specific examples of mental activities:
60. Please describe any other environmental conditions that have not been identified that
are applicable to your job:
*
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5
6
6
5
5
6
6
Normalattention
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Frequentattention(typicalexamplesincludepayingbills,postingjournalentries,etc.)
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Concentratedattention
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Extremelydemandingattention(typicalexamplesincludehigh
levelmanagerialresponsibilities)
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Rhatigan JAQ (Wichita State University)

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Completed 20 July 2020

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