Accounts Receivable Processing for ASAP Return of Funds
Automated Standard Application for Payments (ASAP) is the mechanism for Recipients to
receive funds from Federal Agencies and to return Funds from either a Grant or Cooperative
Agreement.
There are multiple scenarios that require the return of funds to the Agency, however the most
common are:
Over-obligated funds to an award line.
The obligated award contained an incorrect line of accounting such as an incorrect
cost/fund center, incorrect functional area, or the ASAP ID tied to a vendor code in SAP
that belongs to another recipient.
The recipient drew down too much funding or received “double funds” from one award
line as a result of a manual payment.
The three methods listed below facilitate the return of funds from a Recipient.
1. Returning Funds via the Treasury ASAP System (preferred method; refer to most
common scenarios above).
Please contact Jo Ann Metcalfe at 703-390-6410 or jo.metcalfe@bia.gov.
Funds are available to the Recipient in the ASAP system for future draw downs.
***Grant funds received prior to February 2013 were not dispersed via ASAP cannot be returned
via the ASAP process***
Refer to #2 below in order to return Grant Funds prior to February 2013.
2. Check/Remittance mailed to Accounts Receivable (AR) in Reston, Virginia.
When a Bill of Collection is issued or Grant Funds were disbursed prior to February
2013; the funds are mailed to:
Collection Officer- Reston, VA.
12220 Sunrise Valley Drive
Reston, VA 20191
3. When a Bill of Collection is issued; Recipient may returns funds via Pay.gov.
BIA-OFM Administrative Debts
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