Reservation Request
EventTitle:
Content/SubjectMatterofEvent:
CampusLocation:
NoteforWilsonvilleFacilityUsers:Thiswilldisplayasthemaineventtitlefortheeventonallreader
boardsandeventlistings.Ifyoudonotwantthisreservationtodisplayonthereaderboard,check
theboxbelow.
Donotposttoreaderboard
ExpectedNumberofParticipants:
RequestedDate(s):
Urgent!(thisisfortoday)
EventStartTime:EventFinishTime:
UnlockTime: LockTime:
*Yoursetup/arrivaltimecannotbebefore7:30amandyourtake‐downtimecannotendafter10pm*
*Wilsonvillecampusonly:setup/arrivalcannotbebefore6:30amandtakedowncannotendafter10pm*
NOTE:Entertheamountoftimeyouneedtosetuportake‐downforyourevent(i.e.,30minutes,2hours,
etc.).Setuptimeisthetimeforyoutogetintotheroomtoprepareforyourevent.Take‐downtimeisthe
timeyouneedafteryourevent.Ifyouneedanextradayforsetuppriortotraining,pleaseindicatethisin
theAdditionalInformationbelow.
Doesthiseventrepeat? Yes No
Repeatdetailscanbewrittenhere:
AdHoc:
Dates(Example:non‐sequentialmeetings
suchasa
Monday,Tuesday
andFridaywithspecificdates):
Daily
Repeats(Examples:Repeats
everydayfor5
occurrences:Repeatsevery
3
rd
day:
through
a
specific
date):
WeeklyRepeats(Examples:
Repeatseveryweek
on
Monday
and
Thursday
for12occurrences):
MonthlyRepeats(Examples:(Repeatseverymonth
onthe1
st
and15
th
through
a
specific
date):
RoomConfiguration: Pleasenotenotallconfigurationsareavailableforalllocations.
*Certain
equipment
mayinterferewithourAVsystems.Whatequipmentareyoubringingtoyourevent,ifany?
Doesequipmentrequireanyspeciallicensingforcommercialuse? Yes No
Ifyes,pleaseprovidecertificateorlicenseinformationtoEventsCoordinator.
Select One
Select One
Resources: Yes No
Pleasenote:notallresourcesavailableatalllocations.
IfYES,pleaseselectwhatisrequested:
PASystem
Catering
TablesCountneeded:
Conference
Phone Docu‐cam
Materials
Table VideoConferenceRoom
MediaCart(projector,laptop) Easels–Countneeded:
TablePodium NOTE:youwillneedtobring
yourownflipchartpaperforeasels.
Alcohol
Service: The
serving
ofalcoholmustbe
approved
byTheCollege.
Whenalcoholserviceis
permitted,
the
Renter
or
Renter’s
agentmustadheretoThe
College’spolicies
and
administrative
rules
governingalcoholservice
on
campus.
Thisincludesa
requirement
fortheRenterto
obtainliquorliabilityinsuranceinadditiontoregularliabilityinsurance.
Areyou
requestingpermission
toservealcoholatthisevent? Yes No
Ifyes,please
answer
thefollowing:
Will
students
bethe
primaryaudience
atthisevent? Yes No
Howmany
attendees
willbeserved?
Whattypeofalcoholdoyouintendtoserve? Beer Wine HardLiquor/Cocktails
OrganizationType:
ContactInformation
Renter/Organization:
Representative:
RepresentativeEmail:
RepresentativePhoneNumber:
Renter/OrganizationAddress:
BillingPerson’sName(ifdifferent):
BillingPerson’sEmail:
Select One
AdditionalInformation:
TheCollegereservestherighttorefuserentaltoanygroupwhoseeventmaybeconflictwiththeCollege
MissionandCorethemes.
Your request will be processedwithin 72 businesshours. Requests are processed in the order in
whichtheyarereceived.
Ifyouhaveasameday
request,
notifythe
reservation
deskatoneofthenumbers
below
aftersubmitting
form.
All room locationrequestsare subjectto change.Eventsand ConferenceServiceswill notifyyou of
anychange.
On the day of the event: Any equipmentneedsor room configurationchangesmustbe authorizedby
EventsandConferenceServices(toensurefirecodeandliabilitycompliance)andmaynotbepossibledue
tostaffingorotherreasons.
Tobeeligibleforarefund,
cancellations
mustbe
received
atleast14dayspriortotheevent.
Questions,
contactEventsand
ConferenceServices
atEvents@clackamas.eduandspecifywhichcampuslocation
youareinquiringabout.
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