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INVITATION TO BID
Arkansas Tech University Bid No. B019050
Procurement Services
Young Building East End Tel: (479) 968-0269
203 West O Street
Russellville, Arkansas 72801-2222 Fax: (479) 968-0633
Arkansas Tech University will receive sealed bids for construction described as follows: PROVIDE ALL
LABOR, MATERIALS AND EQUIPMENT NECESSARY TO PERFORM SHOWER/BATHROOM AND
KITCHEN RESTORATION SERVICES IN SPECIFIED AREAS.
Arkansas Tech University will receive sealed bids until 3:00 p.m. local time, May 20, 2019 in
Procurement Services; Young Building East End; 203 West O Street; Russellville, Arkansas. Bids
received after that time will not be accepted. All interested parties are invited to attend mandatory site
visit, Monday, May 13, 2019 at 2 p.m. Failure to attend the Site Visit will result in rejection of bid.
Interested parties are to meet at Doc Bryan Building Office of Residence Life 1605 Coliseum Drive,
Russellville, AR
Contact: Brian Lasey 479-968-0261.
There shall be only one bid for the entire project. Bid shall be submitted on the form provided by the
University and shall be delivered in a clearly identified, sealed, opaque envelope.
THE OWNER RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND WAIVE ANY
FORMALITIES.
Bona Fide Bidders may obtain documents at the ATU Procurement Services; Young Building East End;
203 West O Street; Russellville, AR on the following basis:
Prime contractor shall receive ONE free set of bid documents, and shall be responsible for any
cost of duplication of specifications/plans during all construction phases.
Act 2157 of 2005 of the Arkansas Regular Legislative Session requires that any business or person
responding to a Request for Quotation (Bid) submit their most current equal opportunity policy (EEO). The
EEO Policy form is included with this bid package. Failure to submit an EEO Policy or response may
result in rejection of your bid response.
Pursuant to Arkansas Code Annotated § 22-9-203, the University encourages all small, minority, and
women business enterprises to submit bids for capital improvements. Encouragement is also made to all
general contractors that in the event they subcontract portions of their work, consideration is given to the
identified groups.
IF THE BASE BID IS IN EXCESS OF $20,000
Bid security in the amount of 5% of the Base Bid must accompany each proposal in accordance
with the “INSTRUCTION TO BIDDERS”.
All bidders shall conform to the requirements of the Arkansas Code Annotated 17-25-101 et seq.,
Arkansas State Licensing Law for Contractors. Contractors must be licensed on the day of the bid
submittal. There shall be only one (1) bid submitted per State Contractor’s License, and each bid
received shall have the license for that bidder.
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IF THE BASE BID IS IN EXCESS OF $25,000
In accordance with the Governor’s Executive Order 98-04, all bidders are herein notified that included with
this bid package is the “Contract and Grant Disclosure and Certification Form.” If the base bid exceeds
$25,000, the successful bidder shall complete and return the disclosure form when notified and as
instructed.
Act 157 of 2007 of the Arkansas Regular Legislative Session requires that any business or person
responding to an Invitation for Bid with a total dollar value of $25,000 or more MUST CERTIFY, prior to the
award of the contract, that they do not employ or contract with any illegal immigrants. The Certification
Form is included with this bid package. Failure to certify will result in reject of bid, and no award will
be made to a vendor who has not so certified.
Invoice to: Arkansas Tech University
Accounts Payable
1505 N Boulder Ave
Russellville, AR 72801
INSTRUCTIONS TO BIDDERS
SECURING CONSTRUCTION BID DOCUMENTS
Copies of the drawing and/or specifications are on file and may be obtained from the ATU Procurement
Services; Young Building East End; 203 West O Street; Russellville, AR 72801-2222.
BID SUBMISSION
Each bid must be submitted in a sealed, opaque envelope, bearing on the outside the name of the bidder,
name and number of the project and Arkansas Contractors License Number (if applicable). Only those
bids submitted on the University’s forms and received prior to the time and date for receipt of bids will be
considered.
All blanks on the form should be filled out in ink or be typewritten. Only original ink signature shall be
acceptable. Unsigned bids shall be disqualified.
Erroneous entries shall be lined out, initialed by the bidder, and the corrected entry inserted on the bid
form.
LATE BIDS AND MODIFICATIONS TO BIDS
Oral modifications to bids and telegraphic or facsimile bids will not be considered.
Bidders may submit written modifications to their bid in writing, telegraph or facsimile at any time prior
to the expiration of the bidding time and date and shall be so worded as not to reveal the amount of the
original bid.
Telegraph or facsimile shall require written confirmation over the signature of the bidder within twenty-four
hours after the bid opening date and time.
ALTERNATIVE BIDS
Alternative bids other than those listed in the bid form shall not be considered.
BID GUARANTEE FOR BASE BIDS OVER $20,000
If the base bid is in excess of $20,000.00, each bid shall include a bid security in the amount of 5% of the
total bid offered. The bidder is required to submit a bidder’s deposit, either a cashier’s check payable to
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the order of ARKANSAS TECH UNIVERSITY drawn upon a bank or trust company doing business in
Arkansas or a corporate bid bond in an amount equal to 5% of the bid.
DISCLOSURE REQUIREMENTS FOR CONTRACTS OVER $ 25,000.00
Failure to make any disclosure required by Governor’s Executive order 98-04, or any violation of any rule,
regulation, or policy adopted pursuant to that Order, shall be a material breach of terms of this contract.
Any contractor, whether an individual or entity, who fails to make the required disclosure or who violates
any rule, regulation or policy shall be subject to all legal remedies available to the agency.
a) The contractor shall, prior to entering any agreement with any subcontractor for which the total
consideration is greater than $25,000, require the subcontractor to complete a Contract and Grant
Disclosure and Certification Form. The contractor shall ensure that any agreement, current or
future between the contractor and a subcontractor for which the total consideration is greater than
$25,000 shall contain the following statement:
Failure to make any disclosure required by Governor Executive Order 98-04, or any
violation of any rule, regulation or policy adopted pursuant to that Order, shall be a
material breach of the term of this subcontract. The party who fails to make the
required disclosure or who violates the rule, regulation, or policy shall be subject to
all legal remedies available to the contractor.
b) The contractor shall, within ten (10) days of entering into any agreement with a subcontractor,
transmit to the ATU Purchasing Department, a copy of the Contract and Grant Disclosure and
Certification Form completed and signed by the subcontractor and a statement containing the
dollar amount of the subcontractor.
c) The terms and conditions regarding the failure to disclose and conditions which constitutes
material breach of contract and rights of termination and remedies under the Executive Order
98-04 are hereby incorporated within.
PERFORMANCE & PAYMENT BOND FOR CONTRACTS OVER $20,000.00
(Arkansas Code Annotated 18-44-503, 18-44-506, 18-44-507 and Arkansas Code Annotated 22-9-401,
22-9-402, 22-9-403)
The successful bidder shall furnish a Performance and Payment bond within 10 days after receipt of the
University’s Notice of Intent to Award. Use the proper Arkansas Statutory Performance and Payment
Bond Form, provided by the University or by the Arkansas Building Authority. Failure to furnish the
required bonds may cause forfeiture of bid guarantee to the Owner as liquidated damages.
The Contractor shall furnish a “Performance and Payment Bond” in the amount equal to 100% of the
contract price as security for the faithful performance of this contract and for payment of all indebtedness
for labor and materials furnished or performed in connection with this contract. The bond shall be written
by a surety company that is qualified and is authorized to do business in the State of Arkansas. The bond
must be executed by a resident local agent who shall be entitled to the full commission paid local agents,
who is licensed by the Insurance Commissioner to represent the surety company executing said bond and
who files with said bond his Power of Attorney as his authority. The mere countersigning of a bond will not
be sufficient.
The bond shall be written in favor of Arkansas Tech University and executed. An original and two (2)
copies of the bond must be furnished, with Power of Attorney attached to each. The contractor shall file
(not record) the original with the Clerk in the Circuit Court of Pope County. The contractor is to pay all
expenses incident to the filing of the bond. The remaining two copies should be certified by the Clerk to
evidence the filing of the original and these two copies submitted to ATU Procurement Services.
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SUBCONTRACTORS
All prime contractors, as a condition to perform construction work for and in the State of Arkansas, shall
use no other subcontractors when the subcontractors’ portion of the project is $20,000 or more, except
those qualified and licensed by the Contractors Licensing Board in Mechanical (HVAC-R), Plumbing,
Electrical and Roofing/Sheet Metal.
For those bids where the listed work is $20,000 or more, the prime contractor must make a definite
decision as to which subcontractor he intends to use. The prime contractor shall place the names,
licenses of each subcontractor and indicate on the space provided on the Bid Form that the amount of the
listed work is $20,000 or more.
The prime contractor may use his own forces to do the listed work; however if the listed work is $20,000 or
more, the prime contractor must be qualified and licensed by the Arkansas Contractors Licensing Board to
perform the listed work. Once the prime contractor determines his own forces will be used, he shall place
his name, license number and indicate on the space provided on the Bid Form that the amount of listed
work is $20,000 or more.
In the event the amount of the listed work is below $20,000, the Prime Contractor shall place the names
of the person or firm performing the work and indicate on the space provided on the Form of Proposal that
the listed work is under $20,000.
Failure to complete the bid form correctly shall cause the bid to be declared non-responsive and
the bid will not receive consideration.
In the event that one (1) or more of the subcontractors named by the prime contractor in his successful bid
thereafter refuse to perform his contract or offered contract, the prime contractor may substitute another
subcontractor, after having obtained prior approval from the architect or engineer and the University.
It shall be mandatory that any subcontractors listed in (A) – (D) on the Bid Form by the prime contractor be
awarded a contract under Arkansas Code Annotated § 22-9-204. Prime Contractors who submit a bid
listing unlicensed contractors or who use unlicensed contractors on a state project or any subcontractor
not licensed by the Contractors Licensing Board who perform work on a state project are subject to a civil
penalty, after notice and hearing, of not less than $250 or more than $500 and may be suspended from
bidding on state projects.
CONTRACTOR’S INSURANCE REQUIREMENTS
The contractor shall purchase and maintain such insurance as will protect him from claims set forth that
may arise out of or result from the contractor’s operations under the contract, whether such operations be
by himself or by anyone directly or indirectly employed by any of them, or by anyone for whose acts they
may be liable;
a) Claims under Workmen’s Compensation, Disability Benefit and other similar benefit act:
b) Claims for damages because of bodily injury, occupational sickness or disease, or death of
his employees;
c) Claims for damages because of bodily injury, sickness or disease, or death of any person
other than his employees;
d) Claims for damage insured by usual personal injury liability coverage, which are sustained.
(1) by any person as a result of an offense directly or indirectly related to the employment of
such person by the Contractor, or
(2) by any person; and
e) The contractor shall provide and maintain during the term of this contract, at the contractors’
expense, Comprehensive Automobile Liability Insurance at limits no less than the statutory
requirements and it shall be shown on the certificate in per person, per accident for bodily
injury and per accident for property damages.
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f) Claims under comprehensive general liability for damages because of injury to or destruction
of tangible property including loss of use resulting therefrom. Coverage for “completed
operation” shall be required under this comprehensive liability section.
The policy shall be written by Casualty Company authorized to do business in the State of Arkansas. The
Certificate of Insurance shall show the agent’s signature, business name, address and telephone number
and must be submitted to the ATU Purchasing Department prior to the Contract Award. The certificate
shall stipulate 15 days written notice be given prior to policy coverage cancellation.
EXAMINATION OF DRAWINGS, SPECIFICATIONS, AND SITE OF WORK
Before submitting a bid, each bidder shall carefully examine the drawings, read the specifications and all
other documents and visit the site of work. (See page 12) Each bidder shall fully inform himself - prior
bidding - as to all existing conditions and limitations under which the work is to be performed, and he shall
include in his bid a sum to cover the cost of all items necessary to perform the work as set forth in the
Contract Documents. No allowance will be made to any bidder due to lack of such examination or
knowledge. The submission of a bid will be construed as evidence that the bidder has made such
examination.
INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING
All references to the Owner shall be interpreted to mean the State of Arkansas and Arkansas Tech
University.
If any person contemplating submitting a bid is in doubt as to the true meaning of any part of the bid
documents or finds discrepancies or omissions, he may submit to the ATU Procurement Services a written
request for an interpretation or correction thereof not later than five (5) days before the bids will be
opened. Address all communications regarding the bid documents to:
Arkansas Tech University
Procurement Services
203 West O Street Email: jholloway@atu.edu
Russellville, AR 72801-2222 Fax: 479-968-0633
The person submitting the request will be responsible for its prompt delivery.
Any interpretation or correction of the bid documents will be made only by addendum and will be mailed or
delivered to each bidder of record. The University will not be responsible for any oral explanations or
interpretations of the bid documents.
All addenda issued during the bidding period will be incorporated into the resultant contract.
PROOF OF COMPETENCY OF BIDDER
Attention is called to the fact that the bidder, in signing the Bid Form, represents that he has the financial
ability and experience to carry the work through its several stages within the time specified.
A bidder whose bid is under consideration shall, upon request, promptly furnish satisfactory evidence of
his financial resources, his experience and the equipment he has available for the performance of the
contract.
TAXES
The bidder shall include in his bid ALL State Sales Tax, Social Security Taxes, State Unemployment
Insurance and all other items of like nature. It is the intent that the bid shall represent the total cost to the
University of all work included in the contract. The local tax rate is 9%.
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PAYMENT TO CONTRACTOR
The University shall make final payment within 30 days after the contract has been substantially
completed [ACA 22-9-604]. In the event the project extends beyond 30 days, periodic payments shall be
made.
Arkansas Code 19-4-1411 allows a maximum processing time for Contractor payment requests:
Five (5) working days for the University
Five (5) working days for the Department of Finance and Administration
Transmittal times are not included in processing. Failure of any of the above to complete processing
within the time allowed can result in a penalty being assessed against the responsible agency.
FINAL PAYMENT REQUEST
The contractor shall complete and submit Contractor’s Affidavit and Consent of Surety for final payment
form with final payment request. Failure to do so will result in a delay of payment.
Upon receipt of payment from the University, the contractor shall promptly pay each subcontractor for the
subcontractor’s work. The contractor shall require each subcontractor to make payments to his sub-
contractors in similar manner. Failure to promptly pay subcontractors shall be cause to call upon the
contractors payment bond for relief. Also see “Payment Withheld Item (a).
PAYMENT WITHHELD
The University may nullify the whole or any part of any Certificate for Payment previously issued, to such
extent as may be necessary in its opinion to protect the University from loss due to:
a) When periodic payments are made, ten percent (10%) will be withheld in accordance with
Arkansas Code Annotated 22-9-601 et.seq.;
b) Defective work not remedied;
c) Third party claims filed or reasonable evidence indicating problem filing to such claims;
d) Failure of the contractor make payments properly to subcontractors or for labor, materials or
equipment, also see “Final Payment Request”
e) Reasonable evidence that the work cannot be completed for the unpaid balance of the
contract sum;
f) Damage to the University or another contractor;
g) Reasonable evidence that the work will not be completed within the contract time; or
h) Persistent failure to carry out the work in accordance with the contract documents.
CHANGE ORDERS
All requests for changes, additions or deductions, shall be submitted in a complete, itemized breakdown
acceptable to the University.
If unit prices are stated in the contract, submit an itemized breakdown showing each unit price and its
quantities.
The contractor shall present an itemized accounting, together with appropriate supporting data, for the
purposes of considering additions or deductions. Supporting data shall include but is not limited to the
following:
a) costs of labor, including social security, old age and unemployment insurance, fringe
benefits required by agreement or custom, and worker or workmen’s compensation
insurance;
b) costs of materials, supplies and equipment, including cost of transportation, whether
incorporated or consumed;
c) rental costs of machinery and equipment, exclusive of hand tools, whether rented from the
contractor or others;
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d) costs of premiums for all bonds and insurance, permit fees, and sales, use or similar
taxes related to the project; and
e) additional costs of supervision and field office personnel directly attributable to the
change.
f) the value of all such additions and deductions shall then be computed as set forth in
below.
The burden of proof of cost rests upon the contractor. Contractor agrees that University’s Representative
shall have the right, at reasonable times, to inspect and audit the books and records of contractor to verify
the propriety and granting of such cost.
Compute requests for changes, either additions or deductions, as follows:
(1) For work performed by the Contractor:
Net cost of material a
State Sales Tax b
Net Placing cost c
W.C. Insurance Premium and FICA Tax d
a+b+c+d
Overhead and profit, 12% X (a+b+c+d) e
Allowable Bond Premium f
TOTAL COST a+b+c+d+e+f
(2) Credit for work omitted shall be computed as outlined in (1) “a through e” except the
contractor’s share of overhead and profit percentage is 7%.
(3) For work performed by Subcontractors:
Subcontractors shall compute their work as outlined in (1) “a through e”.
To the cost of that portion of the work (change) that is performed by the subcontractor,
the general contractor shall add an overhead and profit change of five (5%) percent plus
the allowable bond premium.
TIME FOR COMPLETION
The contractor agrees to start work within 5 days after issuance of “Notice to Proceed” and said work shall
be prosecuted regularly, diligently, and uninterruptedly to completion. No architect or engineering
observation will be furnished on legal holidays, Saturdays and Sundays and no work shall be performed
on these days except with prior written approval from the University.
LEGAL HOLIDAYS: New Year’s Day, Memorial Day, Independence Day, Labor Day,
Thanksgiving Day and Christmas Day.
No other days will be considered.
PROJECT & SITE CLEAN UP
The contractor shall, at all times, keep the premises free from accumulation of waste materials or rubbish
caused by his operation. At the completion of the work, he shall remove all his waste materials and
rubbish from and about the project as well as all his tools, construction equipment, machinery and surplus
materials, shall clean all glass surfaces and leave the work “broom-clean” or its equivalent, except as
otherwise specified.
If the contractor fails to clean up, the University may do so and the cost thereof shall be charged to the
contractor.
SUBSTITUTIONS (“OR EQUAL”
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These specifications are intended to establish a minimum desired quality or performance level or other
minimum dimensions and capacities that will provide the best product available at the best price. When a
brand and/or model is designated and a bidder offers other than the designated brand and/or model, the
other than designated brand and/or model must be listed, specifications and descriptive literature provided
and, if required, a sample made available for testing. Other than designated brands and/or models
approved as equal to designated products shall receive equal consideration.
a) When proofs of compliance for materials and equipment are requested in the technical
specifications or requested by the University, such proofs of compliance shall be furnished by
the contractor by supplying the following:
(1) Certificates of Compliance from the manufacturer
(2) Mill Certificates
(3) Testing laboratory certificates
(4) Report of actual laboratory test
b) In some cases, prior approval of materials and/or equipment must be obtained from the
University in order to obtain the desired color, size, visual appearance, etc. VERIFY this
requirement in the technical specifications.
TIE BIDS
If two or more sealed bids are equal in amount, meet specifications and are the lowest received at the bid
opening, the apparent low bidder will be determined by lot (placing the name of the tie bidders into a
container and drawing one name). The drawing shall be done by ATU personnel or another person so
designated by ATU in the presence of a witness and tie bidders. The witness shall be an employee of the
State of Arkansas. Documentation of the drawing must be included on the bid tabulation and be signed by
those present. Nothing in the above and foregoing will diminish the State’s reserved right to reject any
and all bids and to waive formalities.
ANTIDISCRIMINATION CLAUSE REQUIRED IN CONTRACTS
The contractor shall not discriminate against any employee, applicant for employment or subcontractor as
provided by law. In addition, a contractor shall be responsible for ensuring that all subcontractors comply
with all federal and state laws and regulations related to discrimination. Upon a final determination by a
court or administrative body having proper jurisdiction that the contractor has violated state or federal laws
or regulations, the University may impose a range for appropriate remedies up to and including termination
of the contract.
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BID FORM for ATU BID NO. B019050
BID OPENING LOCATION BID OPENING DATE & TIME
Arkansas Tech University Date: May 20, 2019
Procurement Services
Young Building East End Time: 3:00 p.m.
203 West O Street
Russellville, Arkansas 72801-2222
Proposal of __________________________________________________ a corporation organized and
existing under the law of the State of ___________________________________________ , or
A partnership consisting of ________________________________________________, or
An individual trading as ___________________________________________________
(Strike out inapplicable provisions)
This page must be signed and returned to bid.
TO: Arkansas Tech University
Procurement Services
Young Building East End
203 West O Street
Russellville, AR 72801-2222
The undersigned in compliance with your Invitation to PROVIDE ALL LABOR, MATERIALS AND
EQUIPMENT NECESSARY TO REMOVE AND REPLACE FLOORING AT WITHERSPOON
AUDITORIUM MAIN AREA TO INCLUDE COVE BASE, STAIRS, AND TWO STAGE ROOMS.
Bid to and having examined the location(s), specifications/drawings and related documents and being
familiar with all the conditions surrounding the project including the availability of labor, hereby propose to
furnish all labor, materials, supplies and equipment as described above in accordance with the bid
documents at the price stated below. This price is to cover all expenses of any nature incurred in
performing the work required under the bid documents, of which this bid is a part. In submitting this bid, it
is understood that the right is reserved by the University to reject any or all bids and to waive any
formalities.
Bidder acknowledges receipt of the following addenda: ____________________________________
Base Bid: Commons Apartments Building A: Modify four first floor bathrooms(see specs below)
Commons Apartments D Modify four first floor bathrooms (see specs below)
Tucker Residence Hall: Surface Refinish 12 Bathrooms (see specs below)
Caraway Residence Hall: Surface refinish one kitchen counter (see specs below)
$________________________________________________________________________
Deductive Alternate 1 Bid: Commons Building D Surface refinish 24 bathroom vanities.
$____________________________________
Deductive Alternate 2 Bid: Commons Apartments Building D Surface refinish 12 bathroom floors.
$_____________________________________
BID PRICES FIRM
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No bid shall be withdrawn for a period of thirty (30) days subsequent to the opening of the bids without the
consent of the University.
CONTRACT AGREEMENT AND PERFORMANCE & PAYMENT BOND:
Upon receipt of notice of the acceptance of the above base bid, the bidder will execute the formal contract/
agreement, if required, within five (5) days and deliver a Performance and Payment Bond in the amount of
100% of the accepted bid as security for faithful performance of this contract and payment of all person
performing labor, or furnishing equipment in connection with this contract.
CONSTRUCTION PERIOD
If awarded the contract, the undersigned agrees to commence work within five (5) days of the issuance of
a “Notice to Proceed” and complete no later than June 28, 2019.
Further, the undersigned agrees to pay as liquidated damages the sum of seven-hundred fifty dollars
($750) for each day the project exceeds the above allotment of time.
INSPECTION: If awarded the contract, the undersigned agrees to allow any Federal or State inspector,
acting in their official capacity, access to the project site.
SUBSTITUTE PRODUCTS: Bidders are advised that they may bid other than specified products. If
bidder takes no exception to specifications, they will be required to furnish material and/or equipment
according to the brand names etc. as specified.
___________ Check if bidding brand(s) specified ________ Check if bidding substitute(s)
Brand(s) substituted ______________________________________________________________
Carpet: _________________________________________________________________________
Tile: ___________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
RESPECTFULLY SUBMITTED,
SIGNATURE _____________________________________________________________________
(TITLE)
FIRM: _________________________________________________________________________
(PRINT OR TYPE)
BUSINESS ADDRESS: ___________________________________________________________
(PRINT OR TYPE)
CITY, STATE, ZIP: _____________________________________________________________
(PRINT OR TYPE)
FEDERAL ID NUMBER or SSN_________________________
TELEPHONE NUMBER ( ) _____________________ FAX NUMBER ( ) _________________
ARKANSAS CONTRACTOR’S LICENSE NUMBER: _______________________
DATE: ___________________
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MECHANICAL, PLUMBING, ELECTRICAL AND ROOFING WORK
All mechanical, plumbing, electrical and roofing work shall be listed regardless of qualifications, licensures
or work amount. Failure to fill out this form correctly shall cause the bid to be declared non-responsive
and the bid will NOT receive consideration.
Indicate the Name(s), License Number(s) of each entity performing the listed work and the amount:
HVAC:
Sub-Contractor: ________________________________________________________________
Is the amount of work $20,000 or over? Yes ___ No ___
If over $20,000, Arkansas Contractors License No: _____________________________________
ELECTRICAL (Indicative of wiring and illuminating fixtures):
Sub-Contractor: ________________________________________________________________
Is the amount of work $20,000 or over? Yes___ No ___
If over $20,000, Arkansas Contractors License No: _____________________________________
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SPECIFICATIONS
INSPECTION:
It is REQUIRED that all bidders view the facility. There will be a mandatory site visit, Monday, May 13
2019 at 2 p.m. Failure to attend the Site Visit will result in rejection of bid.
Interested parties are to meet at Doc Bryan Building Office of Residence Life 1605 Colisuem Drive,
Russellville, AR
Contact: Brian Lasey 479-968-0261.
Bidders are responsible for accurate measurements.
Examine the areas and conditions under which work of this section will be performed. Correct conditions
detrimental to the proper and timely completion of the work. Do not proceed until unsatisfactory conditions
have been corrected. Proceeding with the work will constitute acceptance of all existing conditions.
COORDINATION WITH OWNER & PRE-EXECUTION CONFERENCE:
Prior to actually beginning work, there will be a conference involving the Contractor and the University’s
representative, Brian Lasey. The primary purpose of this conference will be to coordinate the following
issues:
a. access to the site and building
b. parking
c. scheduling work
Before any work is started at the project site, representatives of the Contractor and the University shall
inspect the interior and exterior finishes of the building. A list of any obvious flaws will be made and
signed by both representatives, who will each receive a copy. This list will also note the condition of the
lawns, sidewalks, landscaping and any roof surfaces that might be damaged by the Contractor’s
operations.
Prior to final inspection, the list will be reviewed by both representatives and any damage to the building
finishes, lawns, landscaping, sidewalks or roofs caused by the Contractor will be repaired at the
Contractor’s expense.
Bidders are cautioned that the building may be occupied during the project. The Contractor will be
expected to make a reasonable effort to keep noise to a minimum. All walkways are to be kept clear of
tools, debris, power cords, etc. to the extent feasible.
Furniture in the vicinity of the work area is to be relocated and covered with drop cloths or plastic sheets.
Floor finishes are to be protected.
At completion of the work in any area, the Contractor shall sweep up dust and debris, dust off furniture,
and return any relocated furniture to its original location.
SITE SAFETY AND SECURITY:
Contractor shall obtain temporary parking permits from the University’s Public Safety Office for each
company vehicle parked on campus during the project.
Contractor shall be required to sign out and return project area keys from the University’s representative.
No final project acceptance or payment shall be approved until all keys are returned. All exterior openings
are to be made secure at nights, on holidays and weekends.
Special Terms and Conditions:
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1. Notify Brian Lasey 479-968-0261 at least five (5) working days prior to commencing the
work.
2. The Contractor will be responsible for erecting any necessary barricades adjacent to or
around the work area.
3. The Contractor, at all time, shall keep the premise free from unnecessary accumulation
of waste materials or rubbish.
4. All quantities are approximate, the Contractor is responsible for own measurements
and quantities.
ATTACHMENTS:
SCOPE OF WORK
SPECIFICATIONS
Construction Documents
Arkansas Tech University seeks shower/bathroom and kitchen restoration services in the
following areas:
Commons Apartments Building A
1. Modify four first floor bath tubs to walk in showers and perform surface refinishing on
the modified bath tubs and their surrounds.
2. Surface refinishing on 24 bathroom vanities
3. Surface refinishing on 12 kitchen counters
Commons Apartments Building D
1. Modify four first floor bath tubs to walk in showers and perform surface refinishing on the
modified bath tubs and their surrounds.
2. Surface refinishing on 24 bathroom vanities (Shall be priced as a deductive alternate)
3. Surface refinishing on 12 kitchen counters (Shall be priced as a deductive alternate)
Tucker Residence Hall
1. Surface refinishing on tile walls in 12 bathrooms
2. Fiberglass shower surface refinishing on 12 bathrooms
3. Surface refinishing on 12 bathrooms floors
Caraway Residence Hall
1. Surface refinishing on kitchen counter in the resident director apartment
Surface Refinishing Specifications:
Part 1 General
1.01 Contractor requirements
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1.01.1 The refinishing company must provide the University with choices of colors,
finishes, and textures.
1.01.2 The process must not include the use of hydrofluoric acids to etch the surface and
potentially expose contaminants to the air.
1.01.3 All refinishing of porcelain, tile, fiberglass, cultured marble, laminate, acrylic,
terrazzo and concrete block vertical and horizontal surfaces will utilize a surface
refinishing process that creates a membrane over the surface and penetrates
porous surfaces, i.e. grout and binds its components together.
1.02 Application
1.02.1 Do not apply coating until moisture content of the surface is within
limitations/specifications of the material manufacturer
1.02.2 Where required, remove calk and other debris as per manufacturer specifications.
1.03 Cleaning
1.03.1 Remove debris promptly from work areas and dispose of properly
1.03.2 Remove spilled, splashed, or splattered coating materials from all surfaces
1.03.3 Do no mar surface finish of items being cleaned
1.04 Warranty/Guaranty
1.04.1 Prove Owner with a warranty against defects in material and workmanship for a
minimum period of one (1) year from the date of substantial completion
1.04.2 Extend of warranty shall be limited to the repair or replacement of defective
surfaces at no cost to the Owner, and for any damage directly resulting from such
defects during the warranty period. The warranty shall not include any remedy
caused by abuse, improper maintenance of operation, or by normal wear, tear and
usage.
Part 2 Product Specifications
2.01 Clear Coats
2.01.1 The required solvent-based, multi-component, satin finish urethane clear coat is
critical to the durability of the final product and must meet the following requirements:
2.01.01.01 Rolled Steel Panel Test
Gloss 15+-5
Flexibility ¼” Mand. Passes – no cracks
Direct Impact Pass 80 in. lbs. at mill dry film
Reverse Impact Pass 80 in. lbs. at mill dry film
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2.01.01.02 Immersion Test
5% detergent 7 hours No effect
2.02 Primers
2.02.01 A two component, fast dry, high build polyamide epoxy primer
is required with 4 to 5 mil wet and 3-5 mil dry thickness when applied.
2.02.01.01 Physical Testing Information
Compressive Strength: 14,400 psi (ASTM D-695-77)
Tensile Strength: 9,500 psi (ASTM D638-77a)
Tensile Elongation: 2.5% (ASTM D 638-77a)
Flexural Strength: 14,400 psi (ASTM D-790-71)
Flexural Modulus: 4.65 x 105 psi (ASTM D-790-71)
Hardness: 70-75 (Shore D)
Bond Strength: >400 psi (100% concrete failure)
Abrasion Resistance: 0.04 gm / 1000 revolutions (ASTM D-4060,
Taber Abrader)
2.03 Bonding Agent
2.02.01 A bonding agent specifically engineered to work on glass
surface, such as ceramic tile and porcelain is required. The bonding agent shall have an epoxy
component that will ensure adhesion, or bonding, on any hard surface, including but not limited to
glass like surfaces. Etching acids, such as hydrofluoric acid are not acceptable substitutes for a
bonding agent.
2.04 Mixing
2.04.01 Proportioning of two-part and three-part coatings shall be in
strict accordance with methods recommended by the Manufacturer.
Part 3 Safety
3.01 Contractor will conform to all safety guidelines and requirements set forth by OSHA,
the Arkansas Department of Labor, and Arkansas Tech University
3.02 Contractor will display appropriate SDS information for all products used and stored
on site.
3.03 Contractor will coordinate with the Office of Residence Life and the Department of
Public Safety for parking and access to the facilities.
Part 4 Schedule
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4.01 The work shall not commence before May 27, 2019.
4.02 All work shall be completed by July 15, 2019.
General Notes:
1. Start date will be scheduled after the receipt of Purchase Order and
scheduled with ATU, Brian Lasey. Work shall not commence before May 13,
2019 with completion date not later than June 28, 2019. Project completed as
soon as Purchase order is received. This job cannot start until Purchase
Order has been received by the contractor.
2. All work to comply with accepted industry standards.
3. Changes of work, materials, labor must be approved by ATU, Brian Lasey.
4. All subcontractors will be registered with ATU, Brian Lasey.
5. Daily Reports: contractor shall supply ATU, Brian Lasey, with daily reports by
phone or email.
6. All work performed before 7AM and after 4PM must be prior approved. Facility has
special hours and should accommodate work schedules.
7. All work must be pre-arranged with Brian Lasey.
8. Keep construction area free and clean of debris which may accumulate during
execution of work.
9. Parking: contractor name must be on all vehicles. Place name of company with a
phone contact on sheet of paper and place in the dash of vehicle at all times. DO
NOT BLOCK SIDEWALKS OR PARK ON GRASSY AREAS. VEHICLES WILL
BE TOWED AT CONTRACTOR’S EXPENSE.
10. UNLOADING: Contractor can unload on the east side for easy delivery. They
must also get a temporary parking pass to be on campus at ATU Office of
Public Safety.
11. Successful bidder must provide a certificate of insurance for automobile, general
liability and workers compensation.
12. This is an area of on-going business. Contractors must have all journeymen
conduct themselves in a professional manner at all times.
13. Dress code: shirts and pants worn at all time, no shorts allowed.
14. Materials can be brought in early and late if need be to avoid day-time business.
15. Name Tags: contractor to supply photo ID name tags for all personnel on campus
at all times.
16. No Smoking: ATU is a no-smoking/tobacco campus.
17. Keys: ATU will provide a contractor entrance.
Arkansas Tech University is a Tobacco Free Campus.
The use of tobacco products
is prohibited anywhere on Arkansas Tech Property.
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ARKANSAS TECH UNIVERSITY
Purchasing Department
203 West O Street
Russellville, AR 72801-2222
Act 2157 of 2005 of the Arkansas Regular Legislative Session requires that any business or person
responding to a Request for Quotation (Bid) submit their most current Equal Employment Opportunity policy
(EEO Policy).
Although bidders are encouraged to have a viable equal opportunity policy, a written response stating that
the bidder does not have an EEO Policy will be considered that bidder’s response and will comply with the
requirement of Act 2157.
Submitting your EEO Policy is a one-time requirement. The Arkansas Tech University Purchasing
Department will maintain a file of the EEO Policies or written responses received.
This is a mandatory requirement when submitting a bid response. Failure to submit an EEO Policy
or response may result in rejection of your bid.
If you have any questions, please call the Procurement Services at 479-968-0269.
Thank you.
Jessica Holloway, APO
************************************************************************************************************
TO BE COMPLETED BY BUSINESS OR PERSON SUBMITTING BID RESPONSE
________ EEO Policy attached
________ EEO Policy previously submitted to ATU Purchasing Department
________ EEO Policy is not available
_________________________________________
Name of Company or Person
__________________________________________
Signature
__________________________________________
Name (printed or typed)
__________________________________________
Title
__________________________________________
Date
Page 18 of 18
ARKANSAS TECH UNIVERSITY
Procurement Services
203 West O Street
Russellville, AR 72801-2222
Tel: 479-968-0269
Fax: 479-968-0633
Act 157 of 2007 of the Arkansas Regular Legislative Session requires that any business or person responding to a
Request for Proposal (RFP) for professional services, technical and general services or any category of construction
in which the total dollar value is $25,000 or greater certify, prior to the award of the contract, that they do not employ
or contract with any illegal immigrants. Bidders are to certify online at:
https://www.ark.org/dfa/immigrant/index.php/user/login
This is a mandatory requirement. Failure to certify may result in rejection of your proposal, and no award will
be made to a vendor who has not so certified. If you have any questions, please contact the Purchasing
Department.
Thank you.
Jessica Holloway, APO
*********************************************************************************************************
TO BE COMPLETED BY BUSINESS OR PERSON SUBMITTING RESPONSE:
Please check the appropriate statement below:
_______ We have certified on-line that we do not employ or contract with any
illegal immigrants
Date on-line certification completed: ________________________________
_______ We have NOT certified on-line at this time, and we understand that
no contract can awarded to our firm until we have done so.
Reason for non-certification: ______________________________________
Name of Company
Mailing Address
City, State & Zip
Signature
Name & Title
(printed or typed)
Date