Fillable Request to Amend Rating Information Database (Waitomo District Council New Zealand)

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Request to Amend Rating Information Database (Waitomo District Council New Zealand)

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Section A - Applicant Information
Ratepayer Name(s):
Street Address or PO Box:
Suburb or RD:
Town or City:
Postcode:
Contact Number(s):
Home: Work: Mobile:
Email Address:
Section B - Property Information
Valuation Reference(s):
Property Legal
Description:
Property Location:
Please identify which information held in the Rating Information Database is incorrect or requires
review (see attached for more information on each category):
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email info@waitomo.govt.nz, Website www.waitomo.govt.nz
Request to Amend
Rating Information Database
Ownership
Legal Description
Annual Rates Assessment (rates levied)
Improvements
Property Value
Postal Address
Area
Property Location
Separately used/inhabited parts (SUIP’s)
Rating Units in Common Ownership
Please tick if you wish to withhold your name and postal address from the Rating Information
Database (RID), pursuant to Section 28c (2) (a) of the Local Government Rating Act 2002.
This form is to be used when you believe that information held in the Rating Information Database
is incorrect and needs reviewing. In some cases you will need to provide supporting documentation,
please read the information sheet attached, which further details what is required. Any changes will
only be made once all relevant information has been received.
Once we have received your completed form you can expect to be notied of the result of your en-
quiry within 10 working days. If you require any further assistance with this form, please contact
our Customer Services Team on 07 878 0800.
Queen Street, P O Box 404, Te Kuiti 3941, NZ. Telephone 07-878 0800, Fax 07-878 7771, Email enquiries@waitomo.govt.nz, Website www.waitomo.govt.nz
Please clearly describe the error in the information held in the Rating Information Database (and
provide supporting documentation where appropriate):
: RR19
Section C - Description
I/We do Solemnly and sincerely declare that I/We believe the information given on this form to
be true and correct and that I/We have the authority to act on behalf of the ratepayer/s detailed
below:
Ratepayer Name(s):
Signature:
(for and on behalf of all the owners)
Date:
Section D - Declaration (to be completed by the applicant)
Form Received by:
Date Received:
Request to amend RID upheld: YES NO
RID Updated: SR#
Ratepayer notied of result: YES
OfceUseOnly
Ratepayer Name
If the ownership/ratepayer name recorded in the Rating Information Database is incorrect, please detail the correct
ownership/ratepayer name on the back of the form under Section C and provide documentation that supports your
information. For example – the Certicate of Title for the property concerned or for Maori Freehold Land, a copy of
the lease documents. We are unable to change the ratepayer name without a copy of Certicate of Title or Lease
document.
Legal Description
If the legal description of the property is incorrect, please detail the correct legal description on the back of the form
under Section C and provide documentation that supports your information (for example – the Certicate of Title for
the land concerned).
Annual Rates Assessment (rates levied)
If you think that the rates charged on your property are incorrect, please clearly detail which rates you think have
been charged incorrectly on the back of the form under Section C and why you think your rates assessment should
be changed. Details of how each rate is assessed is detailed in the rates newsletter, which is enclosed with your
rst instalment of rates each year. If you would like a copy of this, please contact our Customer Services Team.
Alternatively you can visit our website www.waitomo.govt and review the Funding Impact Statement within this year’s
Annual Plan for more information on how rates are assessed.
Improvements
The nature of the improvements on a property are given in abbreviated form. Common abbreviations are listed below:
Code Description Code Description
B/RD HSE Boarding House GGE Garage
OBS Other Buildings FG Fencing
BLDG Building OB Other Building
OI Other Improvements DWG Dwelling
INCOMP DWG Incomplete Dwelling PT BLDG Part Building
PT FLR Part Floor
If your improvement description is incorrect, please clearly describe all the improvements on the property on the
back of the form under Section C and provide any supporting evidence eg; aerial photo, documentation relating to
dwellings/buildings that have been removed/demolished or built.
Postal Address
If you wish to update the postal address held in the Rating Information Database, please detail the new address on the
back of the form under Section C.
Area
If the area of the property is incorrect, please detail what you think the correct area is on the back of the form under
Section C and provide supporting documentation that supports your area (for example – the Certicate of Title for the
land concerned).
Property Location
If the location of the Rating Unit is incorrect, please detail the correct location on the back of the form under Section C
and provide an item of supporting evidence that details the properties location.
Separately used/inhabited parts (SUIP’s)
Council sets some rates on the basis of each separately used or inhabited part. If you think that the Rating Information
Database holds the wrong information about the number of separately used parts on your property, please clearly
describe the parts of your property on the back of the form under Section C and attach any supporting documentation
as appropriate.
Council has adopted a guideline for dening what constitutes a separate part, which is summarised below.
Denition of SUIP
‘A separately used or occupied part of a rating unit includes any part of a rating unit that is used or occupied by
any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease,
licence, or other agreement, or any part or parts of a rating unit that are used or occupied by the ratepayer for
more than one single use.
As a minimum, the land or premises intended to form the separately used or inhabited part of the rating unit must
be capable of actual habitation or actual separate use. For the avoidance of doubt, a rating unit that has only one
use (i.e. does not have separate parts or is vacant land) is treated as being one separately used or inhabited part.’
Request to Amend
Rating Information Database
Information Sheet
Request to Amend
Rating Information Database
Information Sheet
Residential
Each separately habitable unit will count as separate units for the purposes of assessing any rate calculated on the
basis of a SUIP. For the unit to be considered separately habitable it must be connected to water and sewerage, have
kitchen facilities (including a means of cooking), and have sleeping arrangements.
Business
Commercial premises that contain separate shops, kiosks or other retail or wholesale outlets, each of which are
operated as separate businesses or are capable of operation as a separate business, will attract a rate on each
separately used or inhabited ofce, shop, kiosk or other retail or wholesale outlet.
Mixed Use
Residential properties that are partially used for business - the number of parts will equal the number of residential
units plus 1 for each business use e.g. a house with a hairdressing salon contains 2 parts, as does a house and
doctor’s surgery. For the business to be considered a separate use, the rating unit in question must be the business’s
standard “place of business”. Please note that you may declare annually that your rating unit (or part of) will remain
vacant or is occupied by a small scale business for any given rating year. These declarations must be received
annually and in advance by Council by 31 May each year and will be effective for the following rating year beginning 1
July.
Rating Units in Common Ownership
Section 20 of the Local Government Rating Act (2002) details that two or more rating units must be treated as one for
setting a rate if those units are:
a) owned by the same person or persons; and
b) used jointly as a single unit; and
c) contiguous or separated only by a road, railway, drain, water race, river, or stream.
If you have more than one rating unit that satisfy the criteria above and are not currently being rated as one unit,
please detail the valuation numbers and describe how the units are used jointly on the back of the form under Section
C and also provide evidence that the properties are adjoining and that the ownership is the same. (Please note that
rates charged on the basis of Separately Used/Inhabited Part (SUIP) will still be levied on properties that have a
dwelling).
Council also has a remission policy for properties used jointly, where the denitions of ownership and contiguous
land have been extended to include properties that might not be adjoining or be under the same ownership, but are
used jointly as a single unit. Application forms and the Rates Remission Policy are available on our website www.
waitomo.govt.nz or from our Customer Services Team. (Please note that properties with a dwelling are not eligible for
remission).
Property Values
Whenever a property is revalued (usually due to a building consent or subdivision or General Revaluation of the
District), ratepayers will receive a valuation notice advising the new values for the property and at this time you
have until the date detailed on the valuation notice to object to the value of the property. To do this you will need to
complete a Rating Valuation Objection form which is available from our Website www.waitomo.govt.nz or from our
Customer Services Team.
If an error has been identied regarding the area of land or improvements on your property, the value will be
reviewed to ensure that it is correct and if it is not, an error and omission will be processed to enable our Valuation
Service Provider, Quotable Value, to correct the values. In this scenario you will also receive a valuation notice
advising what the corrected values are and you will have until the date detailed on the valuation notice to advise your
objection, if you have any.
Outside of these processes your only option to have your property revalued is to request a new valuation under
Section 16 of the Rating Valuations Act 1998. Under this process the costs of the valuation are payable by the
applicant and this may need to be paid before undertaking the valuation. Your request must be supplied to Council in
writing and should include the following information:
• Your Name
• Postal Address
• Contact Phone Number
• Property Address
• The reason for the review
• What you feel the rateable value should be
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Request to Amend Rating Information Database (Waitomo District Council New Zealand)

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Completed 8 November 2020

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