Request for Gallery Tabling, Collection Bins, and External Vendor Sales
Club/Organization: _______________________________ Date: __________________
Representative: __________________________________ Phone: _________________
E-mail Address: _______________________________________________________________
Please complete appropriate section(s) listed below.
Table Request: (Section 1) Collection Drive: (Section 2) External Vendor: (Section 3)
Section 1: Table Request
__D-Wing __G-Wing __I-Wing __Campus Ctr. Food Court __Campus Ctr. Coffee House
Please rank your preference (EXAMPLE: 1 D-Wing 3 G-Wing 2 I-Wing 4 Campus Ctr. Food Court 5 Campus Ctr. Coffee House)
Date(s): ___________________ (Maximum of 3 consecutive days) Times: ________ to ________
Purpose: _____________________________________ # Tables: ___ # Chairs: 2 per table
Is this a fundraiser? __Yes __No
Describe donations/sales:____________________________
Charity/Beneficiary:_______________________________________________________________________
(Return form to Event Services and Campus Center Operations, Campus Center Suite 241)
Section 2: Collection Drive
__Lower A-Wing Gallery __Lower D-Wing Gallery __Lower H-Wing Gallery
Please rank your preference (EXAMPLE: 1 Lower A-Wing 3 Lower D-Wing 2 Lower H-Wing)
Date(s): _____________________
(Maximum of 10 consecutive days) # Bins Requested:_______
Item(s) to be collected: ___________________________________________________________________
Charity/Beneficiary: ____________________________________ Phone: _____________
*Stockton prefers organizations utilize bins provided by the University; other bins must be approved by Student Development.
(Return form to the Student Development Resource Rm.
Section 3: Permission for External Vendor
Please note: A maximum of 2 tables may be requested, vendors may not bring their own table!
Date(s): ______________________________________ Times:__________to__________
Purpose/Item(s):_____________________________________________________________
Vendor Name: _________________________________ Phone: _____________________
E-Mail:_______________________________________ # Tables: ___1 Table ___ 2 Tables
(Return form to Event Services and Campus Center Operations, Campus Center Suite 241)
For Office Use Only
Student Development, Resource Room Approval _________________________________
Director of Student Development Approval Exception______________________________
Event Services & Campus Center Operations Approval _____________________________
Guidelines for Gallery Tabling, Collection Bins and Outside Vendor
Tabling Requests
The Request for Gallery Tables form must be approved by the Office of Student Development through
their Resource Room and submitted to the Office of Event Services & Campus Center Operations,
Campus Center Suite 241, at least two business days before the planned tabling activity. The Office
of Student Development will provide confirmation of the scheduled tabling activity by notifying the
club/organization representative. A schedule of approved tabling activities can also be viewed on the
University’s Calendar of Events under the “tabling” filter.
Table locations for information/recruitment purposes for internal groups are designated to Lower D, G
and I-Wing Galleries, as well as the Campus Center Coffee House and Campus Center Food Court.
Table locations for information/recruitment purposes for external organizations is limited to Lower D,
G and I-Wing Galleries.
Collection Drives:
The Request for Collection Drive Bins form must be submitted to the Office of Student Development
through their Resource Room, at least 5 business days before the planned collection.
It is preferred that organizations utilize bins provided by the University; use of other bins must be
approved by the Office of Student Development. Bins must contain a label that provides the following
information: items solicited, charity/beneficiary, dates, and contact information of the hosting
organization.
External Vendors
The Request for External Vendors form must be approved by the Office of Student Development
through their Resource Room then submitted to the Office of Event Services and Campus Center
Operations, Campus Center Suite 241, at least 5 business days before the planned vending activity.
Table locations for vending purposes are designated to Lower D, G and I-Wing Galleries.
1. A club/organization is permitted to host two tabling fundraisers per month with an outside
vendor. (Up to three consecutive days will be considered as one fundraiser). A hosted vendor
is limited to a maximum of two tables each day, provided by the institution. Vendors may not
bring additional tables. The University reserves the right to limit the number and type of
auxiliary displays used by a vendor. Vendors may solicit between the hours of 9:00 am-5:00
pm, Monday through Friday. Exceptions to locations, days and times may be made at the
discretion of the Director of Student Development and/or Director of Event Services and
Campus Center Operations.
2. The same item or product may not be sponsored by more than one club/organization on the
same day. A schedule of vendors and products can be viewed on the University’s Calendar of
Events under the “tabling” filter.
3. Requests to sell items that are sold by contracted vendors, i.e., food service, bookstore, or
vending machines will not be approved.
4. External vendors will be charged $30.00 per table per day or $50.00 for a maximum of 2
tables per day. (Not for Profit organizations may reserve a maximum of 2 tables per day at no
charge to disseminate information.) The Office of Event Services & Campus Center Operations
will make reservations, collect fees and make deposits directly to the appropriate
club/organization account. The vendor is responsible for paying the fee at the Office of Event
Services & Campus Center Operations, Suite 241, before setting up for the day. Students are
not permitted to accept payments from vendors.
Revised June 2015
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