Request for Exception: Course Time Conflict
Student instructions:
You must complete this form to request an exception to register for classes that overlap in time.
PLEASE SEE THE BACK OF THE FORM TO ASSURE YOUR SITUATION FALLS WITHIN THE GUIDELINES FOR
MAKING THIS EXCEPTION.
This form must be received by the Registrar no later than two weeks prior to the beginning of the semester.
Permission is required from each instructor making an adjustment, as well as the chair of their department(s). Your request
must demonstrate your need for these classes. An exception will be made only if it is to benefit the student.
PART 1: Student Information
Today’s Date: Student ID Number: Name (first, middle initial, last):
Birth date (mm/dd/yyyy):
Email Address::
Local Phone:
Current address (street, apartment number, PO Box, city, state zip, country):
Term Year Enrollment Status (check one)
fall semester spring semester summer semester
undergraduate graduate
Anticipated Graduation Date:
Major(s): Minor(s):
PART 2: Course Information
List the conflicting courses in which you hope to enroll and obtain instructor signatures of approval.
Course 1:
Are you registered for this class? yes no
Dept:
Course Number: Section: Title: Meeting days and times:
Instructor Name: Instructor Signature:
Course 2: Are you registered for this class? yes no
Dept:
Course Number: Section: Title: Meeting days and times:
Instructor Name:
Instructor Signature:
Can either of these classes be taken in a subsequent semester? yes no If not, why?
Questions?
Phone: 616-632-2866
Email: registrar@aquinas.edu
Return this form to:
Registrar & Academic Advising Center
Hruby Hall 030
Or by:
Email: registrar@aquinas.edu
PART 3: Course Arrangements
Course 1
Instructor Name:
If an arrangement has been made with the student to complete the missed time and content
of the course, please list that arrangement below. Be very specific. Attach any additional
information as necessary.
Course 2
Instructor Name:
If an arrangement has been made with the student to complete the missed time and content
of the course, please list that arrangement below. Be very specific. Attach any additional
information as necessary.
PART 4: Department Approval
Course 1 Approval:
I agree with making this decision and agree with the arrangements made by the instructor to cover the missed class time
and course content.
Department Chair (print name):
Department Chair Signature: Date:
Course 2 Approval:
I agree with making this decision and agree with the arrangements made by the instructor to cover the missed class time
and course content.
Department Chair (print name):
Department Chair Signature: Date:
PART 5: Registrar Approval
Exception Approved: yes no
Registrar Signature:
Date:
Guidelines for a Course Conflict Exception:
1. Both classes are required for completing a declared major, minor, general education plan, or teacher certification at
Aquinas.
2. The courses are not listed in the department rotation as available to the student until after their expected
graduation date, or delaying the courses will prohibit the student from graduating within their current timeline.
3. There is a completed Application for Degree Candidacy on file to show the expected graduation date and to verify
need for both classes.
4. If an alternative course is available during the same semester to complete the same requirement, the exception will
not be granted.
5. The missed class time does not exceed 20% of the total meeting time of the course (15% of Quadmester courses),
including a 5 minute travel time between classes.
6. The academic chairperson of the department(s) where arrangements to accommodate the course time overlap are
being made agrees that those arrangements ensure the student will make up both the missed class time and the
missed course content.
7. The Request for Course Conflict Exception is received by the Registrar two weeks prior to the first day of the
semester.
Chrome Web Store
It looks like you haven't installed the Fill Chrome Extension Add to Chrome