Request for Approval to Travel-External Examiners
(An incomplete form will not be accepted)
is request for travel must be completed and fully approved before any travel or accommodation
can be booked by UEL Travel. Please send all completed forms to firstname.lastname@example.org
Depending on the purpose of travel, this request may need prior approval by the Academic
Partnership Office, International Recruitment or Student Recruitment Marketing as well as
Dean/Director and Budget Holder. These approvals must be obtained before the form is sent to
UEL Travel. Any forms that have not been fully approved will be sent back for completion.
Wherever possible you should look to get your request to travel form signed off and with UEL
Travel at least 4-6 weeks before the departure date. UEL manages business travel by funneling all
bookings through UEL Travel and we work in partnership with a commercial travel agent who have
been awarded a contract following a competitive tender process.
te that expense claims will not be paid for any trips that have not been approved and
booked in accordance with the Travel, Subsistence and Expenses Policy, a copy of which, can be
Any costs and insurance arising from travel for personal reasons will be the individual’s
Further information can be found on the UEL/ Ian Allan Travel Portal (http://portal.ianallantravel.com/uel/)
UEL will not routinely approve travel to de
stinations deemed high or extreme risk by the Foreign and
Commonwealth Office, (FCO), or our insurance company. For travel to these destinations you will be
asked to provide further information on the exact area you will be visiting and what activities you
will be undertaking. You should check the country reports on Mylifeline
to see if your intended
destination is rated overall as “High” or “Extreme” or refer to the information on the FCO website.
Before travelling, you are required to make yourself familiar with any country specific risks and to
follow any mitigating actions suggested. To do this you must register your details on Mylifeline
using the policy number 0015865161 and search for “country reports”, read the information, (you
may want to print it out), and follow any suggested actions.
Additionally, subscription to the Mylifeline security/travel alerts is recommended. You can subscribe
to alerts for the location/ region you are travelling to for the duration of your trip. If you have any
questions about these services or would like to receive more information on a specific area please
do not hesitate to contact the travel team. Please see the MyLifeline Cheat Sheet
instructions on using the portal.