Request for Travel
Note:
Before you travel, the office needs this information at least 15 workdays before the event. This allows time for cash
advances, processing of the requisitions, purchase orders, scheduling of transportation, and any other related arrangements
or paperwork. Travel requests must be in place before the travel can occur; phone requests during travel will not be
honored.
Receipts/Invoices
While you travel, please collect all receipts and other financially relevant documents. Hotel bills must be itemized,
showing a ‘0’ balance, cost per night with taxes, and must reflect the names of the people in each room.
Traveling with Students:
If cash advance is used, a list of student names is required in the office prior to the trip. You will need to receive a signature
form for the students to sign as they receive the money. This form will be in your mailbox and must be returned to the
office at the conclusion of the event.
This form must be submitted and approved by the Department Head before travel can occur.
For Dept. Head Use Only
In order of travel.
Estimated Cost of Transportation
Yes No
If yes, please list student names:
Yes No
Yes No
Room receipts are required and must show ‘0’ balance.
Yes No
Yes No
If yes, please list students names and amount per student:
Provide registration form and proof of payment before requisition is placed. Conferences: Advertisement with name of event, date, and location is required.
(before taxes)
