Procedure for Open Records Requests
A.
Persons desiring to inspect or copy records of the City of Longview Police
Department must make a written request for the desired records. The reque
st
sha
ll identify the specific record(s) being requested. In addition, it is preferable
that the request identifies the name; address and phone number of the applica
nt
so
that the City may contact the requestor with the response to the request. The
department receiving a written request for records shall ensure that the request
is marked with the date on which it was first received by the City.
T
he Longview Police Department Open Records Request forms may be used,
but all forms of written requests are acceptable.
B.
Applications for inspection of or copying of records may be made through the
mail, e-mail, by fax, or in person. The Custodian of Records shall review the
application to determine the following:
1. Whether the record being requested exists;
2. Whether the record is available, in use, or in storage; and,
3. Whether the record is subject to disclosure under state,
federal, and local laws.
If a question exists as to whether the record is subject to disclosure, the
record shall be referred to the City Attorney’s Office for review.
C.
Upon completion of the review, the Custodian of Records shall notify the
applicant of the results of the review.
D.
The Custodian of Records shall provide a requestor with written notice of
actual estimated charges to the extent such notice is required by the Texa
s
P
ublic Information Act. The Custodian of Records may require a deposit i
n
a
dvance in accordance with the rules of the Texas Government Code an
d
P
ublic Information Act.
