Procedure for Open Records Requests
A.
Persons desiring to inspect or copy records of the City of Longview Police
Department must make a written request for the desired records. The reque
st
sha
ll identify the specific record(s) being requested. In addition, it is preferable
that the request identifies the name; address and phone number of the applica
nt
so
that the City may contact the requestor with the response to the request. The
department receiving a written request for records shall ensure that the request
is marked with the date on which it was first received by the City.
T
he Longview Police Department Open Records Request forms may be used,
but all forms of written requests are acceptable.
B.
Applications for inspection of or copying of records may be made through the
mail, e-mail, by fax, or in person. The Custodian of Records shall review the
application to determine the following:
1. Whether the record being requested exists;
2. Whether the record is available, in use, or in storage; and,
3. Whether the record is subject to disclosure under state,
federal, and local laws.
If a question exists as to whether the record is subject to disclosure, the
record shall be referred to the City Attorney’s Office for review.
C.
Upon completion of the review, the Custodian of Records shall notify the
applicant of the results of the review.
D.
The Custodian of Records shall provide a requestor with written notice of
actual estimated charges to the extent such notice is required by the Texa
s
P
ublic Information Act. The Custodian of Records may require a deposit i
n
a
dvance in accordance with the rules of the Texas Government Code an
d
P
ublic Information Act.
Open Records Request
DATE REQUESTED: ___________________
I,____________________________________________, do hereby make application for
inspection/duplication of the following public records of the City of Longview Police Department:
CASE NUMBER: _____________________________________________________________________
N
AME OF VICTIM(S) :_________________________________________________________________
N
AME OF SUSPECT(S): ________________________________________________________________
N
AME OF INVOLVED PARTY(IES):________________________________________________________
T
YPE OF RECORDS REQUESTING:________________________________________________________
D
ATE OF INCIDENT: __________________________________________________________________
L
OCATION OF INCIDENT:_______________________________________________________________
…………………………………………………………………………………………………………
R
EQUESTOR INFORMATION
P
RINTED NAME: ____________________________________________________________________
P
HONE NUMBER: ____________________________________________________________________
A
DDRESS: ____________________________________________________________________
____________________________________________________________________
E
MAIL ADDRESS: ____________________________________________________________________
I agree to accept these records as is, with all mandatory confidential information redacted (blacked out) by
the Custodian of Records.
Signed: ________________________________ Date: _________________
Once your request is complete please feel free to submit it in the following ways. If there is a fee, you
will be notified and can remit payment to the mailing address below. Records will not be released
until fee is rendered.
Fax: 903-757-5560
Email: LPDOpenRecords@longviewtexas.gov
Mail: Longview Police Department, ATTN: Records, P.O. Box 1952, Longview, TX 75606