Fillable Remote Work/Location Agreement (Texas A&M University - Kingsville)

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Remote Work/Location Agreement (Texas A&M University - Kingsville)

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Remote Work/Location Agreement
Human Resources and Payroll
APPLICANT
NAME
UIN#
Title
Remote Location Address
Full-Time Part-Time Temporary
E-mail
Contact Number
Start Date
End Date
MANAGER
NAME
Title
Contact Number
Reason for request of Remote Work/Location
PERFORMANCE MONITORING BY
Working Remotely Arrangements Details
Number of days at alternate location
Hours worked per week in alternate location
Hours worked per week in ofce (TAMUK)
DECLARATION AND AUTHORIZATIONS
I have read and understand the conditions set out in this Alternate Work Location Agreement.
System Regulation 33.06.01, section 2.
I indicate my acceptance of the terms of this agreement by signing below:
Employee Signature
Date
Supervisor Signature
Date
Dean/Director/VP Signature
Date
Provost & V.P. of Academic Affairs Signature
Date
Executive Director/HR/Payroll Signature
Date
President Signature
Date
DESCRIPTION OF WORK PERFORMED
3/2020
Remote Work Expectations and Agreement
3/2020
After the employee’s remote work request receives approval from the appropriate Vice President, the rst-level
supervisor and employee must each review and accept the Remote Work Expectations and Agreement. In
doing so they each pledge to abide by TAMUS and TAMUK policies and procedures, including but not limited
to System Regulation 33.06.01 Section 2, specic departmental remote work procedures, and any additional
requirements.
SECTION 1. REMOTE WORK EXPECTATIONS
1) This list provides general guidance and orientation to supervisors and employees. The employee and
supervisor should discuss each item and acknowledge their mutual understanding of the remote work
expectations before agreeing to the statements at the end of this page.
2) Employee and Supervisor have reviewed the TAMUK IT Standards for All Users and other applicable
policies mentioned above.
3) Employee and Supervisor have agreed on a schedule of assigned telework hours.
4) Performance expectations have been discussed and are understood. Assignments and due dates are
documented.
5) Communication procedures and expectations have been dened and unit staff have been notied of the
procedures.
6) Employee’s responsibility for adequate and reliable ofce space at the remote work location has been
discussed with the supervisor. Employees discussing condential data via WebEx or other virtual
platforms have been informed of privacy requirements for those meetings.
7) If the employee is taking any University-owned equipment to remotely work they must have lled out a
Property End User Responsibility Statement
8) Supervisor expectations for modifying, suspending, and/or terminating remote work have been
discussed and are understood.
9) The employee has been notied that if telework is suspended or terminated, the employee is required to
return to work.
SECTION 2. REMOTE WORK AGREEMENT
The employee and supervisor should discuss each item and acknowledge their mutual understanding of the
Remote Work Agreement before agreeing to the statements at the end of this page. The employee agrees that:
1) I will abide by TAMUS and TAMUK policies and procedures, including but not limited to:
System Regulation 33.06.01 and any specic departmental remote work procedures.
2) My employment benets and rights will not be affected.
3) I will provide a remote work environment conducive to the successful completion of assigned job tasks.
4) I will maintain and protect the condentiality of work-related information in my possession or under my
control, regardless of how that information is stored or displayed.
Important Documents
System Regulation 33.06.01
Property End User Responsibility Agreement
Employee Signature
Date
Supervisor Signature
Date
3/2020
5) I will ensure that any state records will be stored on University-owned resources or that I will transfer any state
records to a University-owned resource within 24 hours of the termination of my remote work agreement.
6) I will abide by job related schedules and guidelines as agreed upon with my supervisor.
7) I will abide by specic requirements established in the Remote Work Expectations, additional remote work
requirements noted by my supervisor, and in policies or guidelines specic to my department or program
area.
8) If I am an FLSA non-exempt employee, I will not work hours other than those approved by my supervisor each
day unless approved in advance by my supervisor. I agree to enter my hours into Workday by the applicable
deadline.
9) If I am a full-time, leave eligible employee, I will submit the appropriate time off request in Workday if I do not
work 40 hours.
10) I will not be reimbursed for travel to or from the ofce.
11) If my remote work agreement is suspended or terminated, I am required to return to work.
12) The University may suspend or terminate the remote work agreement with a 24-hour notice. If I want to
suspend or terminate the agreement, I must give 24- hour notice to my supervisor in writing .
13) If I am taking any University-owned equipment I have lled out a Property End User Responsibility Statement.
14) I am expected to be connected and working during my normal work schedule hours just as if I were in the
ofce.
15) There will be no negative impact to projects, assignments, and meetings due to remotely working.
16) I am expected to notify my supervisor of any deviation from my normal work schedule that includes any time
that I will be disconnected or ofine.
17) I am expected to remain available by phone and email during my normal work schedule hours.
18) I am expected to participate in meetings and, if needed, remain available after meetings for internal group
discussions/debriefs.
19) I have reviewed information on teleworkinformation from ITS, have programmed my Duo to call a phone
other than my ofce phone, and have veried my access to programs such as WebEx, Syncplicity, and the
VPN.
SECTION 2. REMOTE WORK AGREEMENT (CONT.)
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Remote WorkLocation Agreement (Texas A&M University - Kingsville)

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Completed 24 July 2020

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