Regional Early Action Planning Grant Application
(REAP)
State of California
Governor Gavin Newsom
Lourdes Castro Ramirez, Secretary
Business, Consumer Services and Housing Agency
Doug R. McCauley, Acting Director
Department of Housing and Community Development
Zachary Olmstead, Deputy Director
Department of Housing and Community Development
Housing Policy Development
2020 West El Camino, Suite 500
Sacramento, CA 95833
Website: https://www.hcd.ca.gov/grants-funding/active-funding/reap.shtml
Email: EarlyActionPlanning@hcd.ca.gov
April 16, 2020
Page 2 of 25 REAP Application
REAP Application Packaging Instructions
The applicant is applying to the Department of Housing and Community Development
(Department) for a grant authorized under the Regional Early Action Planning Grants (REAP)
provisions pursuant to Health and Safety Code Sections 50515 through 50515.05, specifically
section 50515.02 governing allocations to councils of governments and other regional entities.
The REAP program grant recipients shall use each allocation to increase housing planning and
accelerate housing production, including preparing, adopting, and implementing plans that
streamline housing approvals, facilitate compliance with the sixth cycle Regional Housing Needs
Allocation (RHNA), activities, infrastructure planning and financing that will accelerate housing
production. Please refer to the REAP Notice of Funding Availability (NOFA) for detailed
information on eligible activities, applicants, and awards. If you have questions regarding this
application or REAP, email EarlyActionPlanning@hcd.ca.gov.
If approved for funding, the REAP application shall be incorporated as part of the Grantee’
Standard Agreement with the Department. In order to be considered for funding, all sections of
this application, including attachments and exhibits if required, must be complete and accurate.
Pursuant to Section M of the NOFA, all applicants must submit a complete, signed, original
application package and an electronic copy on CD or USB flash drive (applicants may also email
a copy of the application to EarlyActionPlanning@hcd.ca.gov) to the Department postmarked by
January 31, 2021 with the following:
o A complete, signed, original application.
o A fully executed resolution authorizing application for, and receipt of, REAP funds (template
available as a download on REAP webpage).
o A fully executed Government Agency Taxpayer ID Form (available as a download on REAP
webpage).
o Sample invoice for grant amount (template available as a download on REAP webpage).
o Any applicable supporting documentation (e.g., scope of work, project timelines, etc.).
Pursuant to Section M of the REAP 2020 NOFA, the application package must be postmarked
on or before January 31, 2021, and received by the Department at the following address:
Department of Housing and Community Development
Division of Housing Policy Development
Regional Early Action Grant Program/REAP
2020 West El Camino Ave, Suite 500
Sacramento, CA 95833
Page 3 of 25 REAP Application
A. Applicant Information and Certification
Applicant
Applicant’s Agency Type
Applicant’s Mailing Address
City
State
California
Zip Code
County (if applicable)
Website
Authorized Representative Name
Authorized Representative Title
Phone Fax
Email
Contact Person Name
Contact Person Title
Phone
Fax
Email
25% Grant Amount
(if applicable)
$
Remaining Request
$
Total Grant Amount
$
Yes No
address listed above? Yes No
Yes No
Yes No
As the official designated by the governing body (authorizing representative above and in resolution), I
hereby certify that if approved by HCD for funding through REAP, that I assume the responsibilities
specified in the NOFA and certifies that the information, statements and other contents contained in
this application are true and correct.
Signature: Name:
Date: Title:
Page 4 of 25 REAP Application
B. Legislative Information
Please include an documentation with the following information: Federal Congressional District, State
Assembly District, and State Senate District with district numbers and legislators name. Applicants can
find their respective State Senate representatives at https://www.senate.ca.gov/, and their respective
State Assembly representatives at https://www.assembly.ca.gov/. If you submitted an 25% application,
please skip this section.
Page 5 of 25 REAP Application
Sections C & D are required pursuant to Health and Safety Code Section 50515.02(d)(1) in
order to receive a REAP allocation. Please include reference to the following application
requirements that would be funded through this request:
Required Activity 1 - Identification of current best practices at the regional and statewide level that
promote sufficient supply of housing affordable to all income levels, and a strategy for increasing
adoption of these practices at the regional level, where viable.
Required Activity 2 - An education and outreach strategy to inform local agencies of the need and
benefits of taking early action related to the sixth cycle regional housing need allocation.
Please select:
Eligible Activity 3 - Developing an improved methodology for the distribution of the sixth cycle
RHNA.
Eligible Activity 4 - Suballocating moneys directly and equitably to jurisdictions or other
subregional entities in the form of grants for planning that will accelerate housing production in
ways that align with state planning priorities, housing, transportation, equity, and climate goals.
Eligible Activity 5 - Providing jurisdictions and other local agencies with technical assistance,
planning, temporary staffing or consultant needs associated with updating local planning and
zoning documents, expediting application processing, or other actions to accelerate additional
housing production. If proposing to use other actions, please describe in project description.
Eligible Activity 4 - Covering the costs of administering this grants program.
Page 6 of 25 REAP Application
C. Allocation Budget & the amounts retained by the council of
governments, regional entity, or county, and any suballocations to
jurisdictions.
1
Proposed Activity
Required Activity and/or
Eligible Activity #
Timing of Proposed
Activity
Amount of Funds
Utilized for Proposed
Activity
Amount Retained by
Applicant
$
Amount Retained by
Suballocations to
Jurisdictions
$
SUBTOTAL
$
1
See example application on the REAP Webpage.
Page 7 of 25 REAP Application
D. An Explanation of How Proposed Uses Will Increase Housing
Planning and Facilitate and Accelerate Local Housing Production
Provide an explanation of the required/eligible activities in the following sections.
Required Activity 1 Identification of current best practices at the regional and statewide level
that promote sufficient supply of housing affordable to all income levels, and a strategy for
increasing adoption of these practices at the regional level, where viable.
Provide a description of the activity and ensure the narrative speaks to the Project Timeline and Budget for
Required Activity 1 on the next page.
Page 8 of 25 REAP Application
Project Timeline and Budget for Required Activity 1 - Identification of current best practices at the regional and statewide
level that promote sufficient supply of housing affordable to all income levels, and a strategy for increasing adoption of these
practices at the regional level, where viable.
Task
Est. Cost
2
Begin End
3
Deliverable
Total Project Cost $
Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), REAP budget amounts, begin and end dates and deliverables.
Notes
2
If the project/task is combined with other sources of funds, please disclose amounts and sources in Notes.
3
End dates must be before November 1, 2023.
0
Page 9 of 25 REAP Application
Required Activity 2 - An education and outreach strategy to inform local agencies of the need and
benefits of taking early action related to the sixth cycle regional housing need allocation.
Provide a description of the activity and ensure the narrative speaks to the Project Timeline and Budget for
Required Activity 2 on the next page.
Page 10 of 25 REAP Application
Project Timeline and Budget for Required Activity 2 - An education and outreach strategy to inform local agencies of the need
and benefits of taking early action related to the sixth cycle regional housing need allocation.
Task
Est. Cost
4
Begin End
5
Deliverable
Total Project Cost $
Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), REAP budget amounts, begin and end dates and deliverables.
4
If the project/task is combined with other sources of funds, please disclose amounts and sources in Notes.
5
End dates must be before November 1, 2023.
Notes:
0
Page 11 of 25 REAP Application
Eligible Activity 3 - Developing an improved methodology for the distribution of the sixth cycle
RHNA.
Provide a description of the activity using the method outlined below, and ensure the narrative speaks to
the Project Timeline and Budget for Eligibility Activity 3 on the next page.
a) Summary of the activity and how it furthers RHNA objectives (see Attachment A) in subdivision
(d) of Government Code Section 65584 its nexus to developing an improved methodology for
the distribution of the sixth-cycle Regional Housing Need Assessment.
b) Impact of facilitating compliance and how it is accelerating production.
c) Brief description of the tasks, sub-tasks and timing.
d) Summary of the plans to implement.
Please be succinct. Additional space is provided on the following pages if needed.
Page 12 of 25 REAP Application
Project Timeline and Budget for Eligible Activity 3 - Developing an improved methodology for the distribution of the sixth
cycle RHNA.
Task
Est. Cost
6
Begin End
7
Deliverable
Total Project Cost $
Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), REAP budget amounts, begin and end dates and deliverables.
6
If the project/task is combined with other sources of funds, please disclose amounts and sources in Notes.
7
End dates must be before November 1, 2023.
Notes:
0
Page 13 of 25 REAP Application
Eligible Activity 3 - Developing an improved methodology for the distribution of the sixth cycle regional housing need
assessment to further the objectives.
Fill out the following chart and use additional space if needed for Eligible Activity 3. Pursuant to H&S Code Section 50515.02 (d) (C),
applicants shall provide an explanation of how proposed uses will improve methodology for the distribution of the sixth cycle RHNA to
further the objectives. Please attach documentation as necessary.
RHNA objectives
8
Proposed
Performance
Indicator
5
th
Cycle
(baseline)
9
Target out
comes
10
Notes
Increasing supply equitably across
the region.
Promoting infill and socioeconomic
equity while encouraging
environmental protection and efficient
development patterns.
11
Improved jobs-housing balance.
12
Allocating a lower proportion of
housing need to an income category
when a jurisdiction already has a
disproportionately high share of
households in that income category.
Affirmatively furthering fair housing.
N/A
8
See Attachment A.
9
Current average conditions in the region.
10
Expected conditions in the region because of the planning grant actions.
11
New language for 6
th
cycle.
12
New Low-wage jobs/affordable units’ piece is new to 6
th
cycle.
Notes:
Page 14 of 25 REAP Application
Additional space (optional)
Use this page to provide an additional explanation if needed of how proposed uses will improve methodology for the
distribution of the sixth cycle RHNA to further the Eligible Activity 3.
Page 15 of 25 REAP Application
Eligible Activity 4 - Suballocating moneys to jurisdictions or other subregional entities to
support planning to accelerate housing production in ways which align with state planning
priorities, housing, transportation, equity, and climate goals.
Provide a description of the activity using the method outlined below, and ensure the narrative speaks to
Project Timeline and Budget for Eligibility Activity 4 on the next page.
a) Summary of the suballocation process and implementation of equitable distribution.
b) Description of recipients and program delivery (e.g., timing, over the counter, competitive).
c) Description of eligible suballocation uses for planning (See Gov Code Section 50515.02(f)).
d) Explanation of how the suballocation will be used to accommodate housing and infrastructure to
accelerate housing production.
e) Demonstration of alignment with state planning priorities, housing, transportation, equity and
climate goals.
f) Brief description of the tasks, sub-tasks and timing.
g) Summary of the plans to facilitate completion or implementation.
Please be succinct. Additional space is provided on the following pages if needed.
Page 16 of 25 REAP Application
Project Timeline and Budget for Eligible Activity 4 - Suballocating moneys to jurisdictions or other subregional entities
Task
Est. Cost
13
Begin End
14
Deliverable
Total Project Cost $
Incl
ude high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), REAP budget amounts, begin and end dates and deliverables.
13
If the project/task is combined with other sources of funds, please disclose amounts and sources in Notes.
14
End dates must be before November 1, 2023.
Notes:
0
Page 17 of 25 REAP Application
Eligible Activity 4 - Suballocati
ng moneys directly and equitably to jurisdictions or other subregional entities in the form of grant or
contractual agreements to be used in accordance with Health and Safety Code section 50515.02(f)
Fill out the following chart and use additional space if needed for Eligible Activity 4. Pursuant to H&S Code Section 50515.02 (d) (C),
applicants shall demonstrate a nexus to suballocation goals. Please attach documentation as necessary.
Suballocation
Goals
Proposed Performance
Indicator
Baseline
15
Target outcomes
16
Notes
Suballocating
moneys directly
and equitably.
Planning that will
accommodate the
development of
housing and
infrastructure.
State planning
priorities, housing,
transportation,
equity, and climate
goals.
Affirmatively
furthering fair
housing.
17
15
Current average conditions in the region.
16
Expected conditions in the region because of the planning grant actions.
17
See Best Practices on the REAP webpage for examples.
Notes:
Page 18 of 25 REAP Application
Additional space (optional)
Use this page to provide an additional explanation if needed of how proposed uses will increase housing planning and
facilitate local housing production for Eligible Activity 4.
Page 19 of 25 REAP Application
Project Description for Eligible Activity 5 - Providing jurisdictions and other local agencies with
technical assistance, planning, temporary staffing or consultant needs associated with
updating local planning and zoning documents, expediting application processing, and other
actions to accelerate additional housing production.
Provide a description of the activity using the method outlined below, and ensure the narrative speaks to
Project Timeline and Budget for Eligibility Activity 5 on the next page.
a) Summary of the activity.
b) Description of what is being provided.
c) Demonstration of uses for planning and zoning documents, expedited permit processing and other
actions.
d) Explanation of impact on how activity will increase housing planning and facilitate local housing
production.
e) Description of the tasks, sub-tasks and timing.
Please be succinct. Additional space is provided on the following pages if needed.
Page 20 of 25 REAP Application
Project Timeline and Budget for Eligible Activity 5 – Technical Assistance and other actions
Task
Est. Cost
18
Begin End
19
Deliverable
Total Project Cost $
Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), REAP budget amounts, begin and end dates and deliverables.
18
If the project/task is combined with other sources of funds, please disclose amounts and sources in Notes.
19
End dates must be before November 1, 2023.
Notes:
0
Page 21 of 25 REAP Application
Eligible Activity 5 - T
echnical assistance, planning, temporary staffing or other necessary actions to
accelerate housing production
Fill out the following chart and use additional space if needed for Eligible Activity 5. Pursuant to H&S Code
Section 50515.02 (d) (C), applicants shall provide an explanation of how proposed uses will increase
housing planning and facilitate local housing production. Please attach documentation as necessary.
Proposed Activity
20
Proposed
Performance
Indicator
Baseline
21
Target
outcomes
22
Notes
Public engagement:
Develop engagement
and educational
strategies to build
support from
stakeholders that
encourage promoting
affordable housing.
Consulting: Establish
consulting benches on
regional priorities such as
SCS implementations,
housing elements, ADUs,
CEQA, infrastructure, etc.
Tools: Create tools that
encourage the development
of a variety of housing
types and facilitate
accelerating housing
production
Collaboration: Facilitate
regional and sub-regional
collaboration to develop
regional activities such as
peer-to-peer learning
collaboratives.
Other: Regional activities
that support the facilitation
of accelerating housing
production for local
governments.
20
See Best Practices document on the REAP Webpage for examples.
21
Current average conditions in the region.
22
Expected conditions in the region because of the planning grant actions.
Notes:
Page 22 of 25 REAP Application
Additional space (optional)
Use this page to provide an additional explanation if needed of how proposed uses will increase housing planning and facilitate
local housing production for Eligible Activity 5.
Page 23 of 25 REAP Application
Project Description for Eligible Activity 6 - Covering the costs of administering this grants
program.
Provide a description of the project and each activity using the method outlined below, and ensure the narrative
speaks to Project Timeline and Budget for Eligibility Activity 6 on the next page.
a) Summary of activities covering the costs of administering the program.
Please be succinct. Additional space is provided on the following pages if needed.
Page 24 of 25 REAP Application
Project Timeline and Budget for Eligible Activity 6 – Costs of administrating any programs (no more than 5% of the total grant
amount)
Task
Est. Cost
23
Begin End
24
Deliverable
Total Project Cost $
Include high-level tasks, major sub-tasks (Drafting, Outreach, Public Hearings and Adoption), REAP budget amounts, begin and end dates and deliverables.
23
If the project/task is combined with other sources of funds, please disclose amounts and sources in Notes.
24
End dates must be before November 1, 2023.
Notes:
0
Page 25 of 25 REAP Application
Attachment A: RHNA Objectives Health & Safety Code 65584(d)
(d) The regional housing needs allocation plan shall further all the following objectives:
(1) Increasing the housing supply and the mix of housing types, tenure, and affordability in all cities
and counties within the region in an equitable manner, which shall result in each jurisdiction receiving
an allocation of units for low- and very low income households.
(2) Promoting infill development and socioeconomic equity, the protection of environmental and
agricultural resources, the encouragement of efficient development patterns, and the achievement of
the region’s greenhouse gas reductions targets provided by the State Air Resources Board pursuant
to Section 65080.
(3) Promoting an improved intraregional relationship between jobs and housing, including an
improved balance between the number of low-wage jobs and the number of housing units affordable
to low-wage workers in each jurisdiction.
(4) Allocating a lower proportion of housing need to an income category when a jurisdiction already
has a disproportionately high share of households in that income category, as compared to the
countywide distribution of households in that category from the most recent American Community
Survey.
(5) Affirmatively furthering fair housing.
(e) For purposes of this section, “affirmatively furthering fair housing” means taking meaningful
actions, in addition to combating discrimination, that overcome patterns of segregation and
foster inclusive communities free from barriers that restrict access to opportunity based on
protected characteristics. Specifically, affirmatively furthering fair housing means taking
meaningful actions that, taken together, address significant disparities in housing needs and in
access to opportunity, replacing segregated living patterns with truly integrated and balanced
living patterns, transforming racially and ethnically concentrated areas of poverty into areas of
opportunity, and fostering and maintaining compliance with civil rights and fair housing laws.
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