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RIVERSIDE CITY COLLEGE STUDENT EMPLOYMENT HIRE PAPERWORK CHECKLIST (Norco College)

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RIVERSIDE CITY COLLEGE
STUDENT EMPLOYMENT
HIRE PAPERWORK CHECKLIST
NEW HIRE DOCUMENTS
Required FORMS
1. Employment Action Request
2. Employee Information Form
3. IRS Form W-4
4. EDD form DE-4
5. DHS form I-9
6. Sick Leave Acknowledgement Form
7. Direct Deposit Form and Bank Attachment (Optional
but recommended)
Additional Required Documents
1. Unexpired Government Issued Picture ID or RCC
Student ID (per the list on the I-9)
a. Eligible non-citizens may have to provide an employment authorization card
depending on their status.
2. SIGNED social security card
International Students
1. Must provide these documents.
a. Unexpired foreign passport (satisfies picture ID)
b. Form I-20
c. Form I-94
d. Social Security Card once received via mail to their home (see process below)
2. Once the hire paperwork is received by the Student Employment Office and verified that all
documents have been submitted and completed correctly a letter will be issued
to the student to submit to the International Student Center to obtain an additional letter.
Both letters along with the Passport, I-20 and I-94 should be taken to the Social Security
Administration Office to apply for the social security card.
3. When the student receives their social security card via US mail they are to SIGN the card
and submit it to the Student Employment Office in order to complete the hiring process.
REHIRE DOCUMENTS
Required Forms
1. Employment Action Request
2. Employee Information Form
3. Sick Leave Acknowledgement Form
ADD or TRANSFER a Budget, Position or Department
Required Forms
1. Employment Action Request
Due to Covid-19 we are temporarily
accepting scanned copies of these forms.
Employees will need to complete (prefer
typed but may complete in ink and must be
submitted without mistakes or White-Out),
print, sign and scan the forms along with the
other forms with approval by the
department/site manager for processing.
This procedure is in effect until further
notice.
FEDERAL WORK STUDY PROGRAM DEFINITIONS
Below are the definitions of the 8 types of programs funded through Federal Work Study
On-Campus FWS: Any Federal Work Study employment on-campus or at one of our satellite locations only
(Early Childhood Education excluded).
Community Service: Community Service jobs are mostly off-campus positions with the exception of
Early Childhood Education, Tutorial Services, the Center for Social Justice and Civil Liberties, and the Disability
Resource Center. Nonprofit agencies can qualify as community service employers if the work performed meets the
definition of community services within Title IV regulations.
•
Such fields as health care, child care, literacy training, education (including tutorial services), welfare,
social services, transportation, housing and neighborhood improvement, public safety, crime
prevention and control, recreation, rural development, community improvement, and emergency
preparedness and response;
•
Work in service opportunities or youth corps under AmeriCorps, and service in the agencies,
institutions, and activities described later;
•
Support services for students with disabilities (including students with disabilities who are enrolled at
the school); and
•
Activities in which an FWS student serves as a mentor for such purposes as tutoring, supporting
educational and recreational activities, and counseling, including career counseling.
Reading Tutoring: Reading tutoring for preschool through middle school-age children.
Math Tutoring: Mathematics tutoring for Preschool through middle school-age children.
Literacy: A family literacy program integrates four components. It provides literacy or pre-literacy
education to children, literacy training for parents or other caregivers of children in the program, a means of
equipping parents or other caregivers with the skills needed to partner with their children in learning
and literacy activities between parents or other caregivers and their children. This definition is consistent with
the Even Start and Head Start definitions of Family Literacy programs.
Calworks #1: The CalWORKs Work Study program connects eligible CalWORKs students to
entry level employment opportunities related to their course of study. The focus is to link employers to students
who can learn initial job skills, maintain long-term employment directed toward career development while
continuing their college course work and maintain their GAIN Program (Greater Avenues for Independence)
eligibility. Calworks #1 is funded 75% by the state Calworks Program and 25% is funded by FWS or
department funding.
Calworks #2: Same definition and funding as #1. Employing Calworks students under the
Community
Service positions.
Calworks #3: Same definition as #1. The difference is Calworks #3 is funded 75% by FWS and 25% by
the
Calworks Program.
RCC STUDENT EMPLOYMENT JOB CATEGORIES (Effective July 1, 2020 - December 31, 2020)
LEVELS
DESCRIPTION
EXAMPLES OF ASSIGNMENTS
RATES OF PAY
Student Aide I
Performs a variety of unskilled clerical &/or
manual duties for a specific work area.
Work is
performed under close
supervision. Work is assigned and student
receives detailed instruction. No
experience at all is required. Job details are
learned from supervisor or classified staff
members
Food Services worker, area
attendant, laborer, ticket taker,
usher, locker room attendant,
general clerk, Copy Room
Attendant, mail distributor, Art
gallery attendant, file clerk, Lab
Aide, Instructional Aide, DSPS Aide,
Student Clerk, IMC Aide, Journalism
Aide, Circulation Aide, Library Aide,
Student Ambassador, Health
program Aide, Recital Assistant,
Athletic Field Aide, Sports Program
Aide, College Police Aides, lifeguard
I
$13.00 to $13.75
Per hour
Student Aide II
Performs a variety of clerical &/or manual
related duties that are usually semi-skilled
in nature and may require only limited
skill, training or experience. Learns role
on the job. Requires basic knowledge of
administrative activities and procedures
within work area. Exchanges information
with co-workers, staff within the District
and the community. May require
completion of certain courses to qualify.
Classroom Aide, Public Safety
Program Aide, Tutor, Museum Aide,
Stage Hands, Middle School
Liaisons, Outreach Aides, Student
Role Players for special
programs, Clerical Assistants,
College Police Assistants, Lifeguard
II
$14.00 to $14.75
per hour
Student Aide III
Performs a variety of skilled duties in
support of administrative and academic
projects. Performs clerical and manual
duties that require some specialized skill
level. Typically requires some experience
related to the assignment or special
education in the area of
assignment. Requires knowledge of the
District/College programs and services
Study Group Leader, Educational
Assistant, Sports Program
Coordinator, Specialized Tutors,
group tutors, Computer Aides, light
and sound technicians, Computer
Network Assistants, Sports officials,
Child program Aides, Automotive
Assistants
$15.00 to $15.75
per hour
Student Aide IV
Performs a variety of duties requiring
advanced knowledge of subject in support
of administrative or academic projects or
functions. Requires knowledge of how
program/work unit function and fit into
the District or College programs. Gathers,
integrates and interprets information.
Media Center delivery assistants,
Special Student Program Assistant
(Puente, Ujima), Lab Specialist,
Stem Mentors, advanced tutors
$16.00 to $16.75
per hour
Student Aide V
Performs a variety of complex duties in
support of administrative and academic
projects/functions. Requires more
extensive experience and subject matter
expertise to be successful. May do
advanced and complex research for
department assigned to. Developing and
working with contacts outside of the work
unit is common.
Media Center Student Production
Assistants, Media Center Student
Technicians, Business Associates,
Computer Specialist, Project
Specialist,
$17.00 to $17.75
per hour
RCC STUDENT EMPLOYMENT JOB CATEGORIES (Effective January 1, 2021 – June 30, 2021)
LEVELS
DESCRIPTION
EXAMPLES OF ASSIGNMENTS
RATES OF PAY
Student Aide I
Performs a variety of unskilled clerical &/or
manual duties for a specific work area.
Work is
performed under close
supervision. Work is assigned and student
receives detailed instruction. No
experience at all is required. Job details are
learned from supervisor or classified staff
members
Food Services worker, area
attendant, laborer, ticket taker,
usher, locker room attendant,
general clerk, Copy Room
Attendant, mail distributor, Art
gallery attendant, file clerk, Lab
Aide, Instructional Aide, DSPS Aide,
Student Clerk, IMC Aide, Journalism
Aide, Circulation Aide, Library Aide,
Student Ambassador, Health
program Aide, Recital Assistant,
Athletic Field Aide, Sports Program
Aide, College Police Aides, lifeguard
I
$14.00 ONLY
Per hour
Student Aide II
Performs a variety of clerical &/or manual
related duties that are usually semi-skilled
in nature and may require only limited
skill, training or experience. Learns role
on the job. Requires basic knowledge of
administrative activities and procedures
within work area. Exchanges information
with co-workers, staff within the District
and the community. May require
completion of certain courses to qualify.
Classroom Aide, Public Safety
Program Aide, Tutor, Museum Aide,
Stage Hands, Middle School
Liaisons, Outreach Aides, Student
Role Players for special
programs, Clerical Assistants,
College Police Assistants, Lifeguard
II
$14.00 to $14.75
per hour
Student Aide III
Performs a variety of skilled duties in
support of administrative and academic
projects. Performs clerical and manual
duties that require some specialized skill
level. Typically requires some experience
related to the assignment or special
education in the area of
assignment. Requires knowledge of the
District/College programs and services
Study Group Leader, Educational
Assistant, Sports Program
Coordinator, Specialized Tutors,
group tutors, Computer Aides, light
and sound technicians, Computer
Network Assistants, Sports officials,
Child program Aides, Automotive
Assistants
$15.00 to $15.75
per hour
Student Aide IV
Performs a variety of duties requiring
advanced knowledge of subject in support
of administrative or academic projects or
functions. Requires knowledge of how
program/work unit function and fit into
the District or College programs. Gathers,
integrates and interprets information.
Media Center delivery assistants,
Special Student Program Assistant
(Puente, Ujima), Lab Specialist,
Stem Mentors, advanced tutors
$16.00 to $16.75
per hour
Student Aide V
Performs a variety of complex duties in
support of administrative and academic
projects/functions. Requires more
extensive experience and subject matter
expertise to be successful. May do
advanced and complex research for
department assigned to. Developing and
working with contacts outside of the work
unit is common.
Media Center Student Production
Assistants, Media Center Student
Technicians, Business Associates,
Computer Specialist, Project
Specialist,
$17.00 to $17.75
per hour
RIVERSIDE CITY COLLEGE
STUDENT EMPLOYMENT
EMPLOYMENT ACTION REQUEST
Academic Year
Today's Date
Employment Action A
Student ID # __________
Last Name __________________________
First Name ____________________
MI _____
Department / Site: ___________________________________________________________
Pay Rate: $
Program Type:
(Check all that apply)
Department Funding
Federal Work Study
Calworks Work Study
International Student
(Referral by RCC Calworks Office Required)
(Department Funding Required)
Educational Assistant
(RCC Academic Senate Award Required)
--------------------------------------------------------------------------------------------------------------------------------------
Funding Source:
Department Funding (Educational Assistant budgets will be assigned. You do not need to provide a budget)
Job Category:
--------------------------------------------------------------------------------------------------------------------------------------
Job Title:_____________________________________________
Budget #4: ______________________________________________
Budget #5: ______________________________________________
Budget #6: ______________________________________________
Budget #1: ______________________________________________
Budget #2: ______________________________________________
Budget #3: ______________________________________________
Federal Work Study Funding
Program:
On-Campus/RCCD/Satellite Dept: (75%) 12-DZE-1190-0-7091-0304-2331 / (25%) 12-DZE-1190-0-6460-0304-2331
Community Service (ex: Off-Campus Admin, ECE, Tutorial, DRC, Ctr for Soc. Justice)
(75%) 12-DZE-1190-0-7091-0300-2331 / (25%) 12-DZE-1190-0-6460-0300-2331
Calworks Match #1 (CWS/Preferred) (On-Campus/RCCD): (25%) 12-DZE-1190-0-7091-0305-2331
Calworks Match #2 (CWS/Community Service): (25%) 12-DZE-1190-0-7091-0307-2331
Calworks Match #3 (CWS/Alternate) (On-Campus/RCCD): (75%) 12-DZE-1190-0-7091-0306-2331
Reading Tutoring (Off-Campus K-8/ECE): (100%) 12-DZE-1190-0-7091-0301-2331
Math Tutoring (Off-Campus K-8/ECE): (100%) 12-DZE-1190-0-7091-0302-2331
Literacy (Off-Campus K-8/ECE): (100%) 12-DZE-1190-0-7091-0303-2331
Employment Action B
Department (if different): ______________________________________________________________
Budget #1: _______________________________________________
Budget #2: _______________________________________________
Budget #3: _______________________________________________
Budget #4: _______________________________________________
Budget #5: _______________________________________________
Budget #6: _______________________________________________
--------------------------------------------------------------------------------------------------------------------------------------------
By signing below, I have read , understand and agree to the Employment Action, Terms and Conditions of Employment and the
FERPA Confidentiality Agreement. I also understand that non-compliance of the FERPA Agreement and the Terms and
Conditions of Employment may result in termination.
________________________________
Manager - Signature
________________
Date
________________________________
Manager - Print Name
_________________________________________
Employee - Print Name
________________________________
Employee - Signature
________________
Date
Date Received
(Office use only)
RESET
click to sign
signature
click to edit
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signature
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___________
Academic Year
.
STUDENT EMPLOYMENT
EMPLOYEE INFORMATION FORM
(Please print neatly or type)
I. Personal Information
1. Student’s Name (As written on Social Security Card)
Last: First: Middle:
2. Other name(s) used at this school:
3. Street Address: City, State, Zip Code:
Street Address or P.O. Box
4. SS# : - - 5. Telephone Number: ( ) -
6. Age:______ 7. Male Female Other 8. Date of Birth (mm/dd/yyyy): / /
9. E-Mail Address:
10. Emergency Contact: Last Name: First Name:
(Mandatory)
Relationship to you: Daytime Phone Number: (____________)__________-_____________
11. I have enrolled or plan to enroll in the following number of units for the following terms: Fall Winter Spring Summer
12. Name of department/hiring site:
13. Name of hiring supervisor:
II. Please read and initial
I understand I must maintain a minimum half-time enrollment (6.0 units for Fall/Spring, and 3.0 units for Summer and Winter).
I understand I must maintain a minimum 2.0 cumulative GPA.
I understand that if I fall below half-time enrollment and/or my cumulative GPA falls below a 2.0, I may be dismissed from my
position.
I understand that the hiring department/site or its funding is subject to change.
I understand that I am limited to working no more than 8.0 hour per day, and no more than 20 hours per week.
I understand that I cannot work until ALL paperwork is completed and processed by the Student Employment
Office and written notification has been sent to my supervisor. My supervisor will contact me when my
employment can begin. If I work prior to my employment authorization I may not be paid on time.
III. Sign and Date
I certify that all of the above information is true and accurate to the best of my knowledge.
Employee’s Signature:___________________________________________________________________ Date:_____________________
Supervisor and Employee Retain Copy
click to sign
signature
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Riverside Community College District
Student Employment
FERPA Agreement
STATEMENT OF UNDERSTANDING OF THE FAMILY EDUCATIONS RIGHTS AND PRIVACY ACT:
I understand that by virtue of my employment through the Riverside Community College District,
I may have access to records which contain individually identifiable information, the disclosure
of which is prohibited by the Family Educational Rights and Privacy Act of 1974 (FERPA). I
acknowledge that I fully understand that the intentional disclosure by me of this information to
any unauthorized person could subject me to criminal and civil penalties imposed by law. I
further acknowledge that such willful or unauthorized disclosure also violates the Riverside
Community College District’s disclosure of information policy and could constitute just cause for
disciplinary action including termination of my employment regardless of whether criminal or
civil penalties are imposed.
For more information on FERPA regulations please refer to the RCCD website at
http://www.rccd.edu/Pages/ferpa.aspx
.
Student Retain Copy
RIVERSIDE COMMUNITY COLLEGE DISTRICT
Terms & Conditions for Student Employment
Revised 06/04/2020 Student Copy Page 1
EXPECTATIONS
I understand that as an employee of the Student Employment Office, I represent Riverside Community College
District. In such, I also understand that I am expected to act in a professional manner and to serve students and
employees to the best of my ability.
Both the supervisor and the student accept the following expectations as a guide to behavior in the workplace:
I agree that students cannot work unsupervised. They must be supervised at all times.
I will serve as a model of what a student employee should be, I will be respect all students and employees. I will
answer telephone calls promptly and courteously.
I will respect the privacy of all students and to maintain the confidentiality of all records.
I will check in with my assigned area supervisor when I arrive each day and again before I leave each day. I will work
in blocks of time no less than 2 hours, unless prior arrangements have been made.
I will work according to my pre-arranged schedule, I will not work outside of the schedule, unless prior arrangements have
been made, I will not ask to leave before the end of my scheduled time unless it is an emergency and arrangements are made
prior to leaving.
I will call in at least 30 minutes before the beginning of my shift should I not be able to report for work due to illness. I will ask
for time off at least two working days in advance. I will not assume that my request has been granted.
I am responsible for submitting my timesheet. If I do not submit it on the due date, I understand that I may not be
paid for hours earned until the next pay period.
The student and the supervisor must keep track of the student’s hours and submit a completed timesheet to the
Student Employment Office. Sick days must be reported on the timesheet and accompany a sick pay form.
I will complete all assignments thoroughly and in a timely manner. I will take pride in all work that I do.
I will dress in a professional and respectable manner in accordance with the Departmental/Site Dress Code. The
supervisor must communicate to the student the regulations and policies regarding dress, work habits, job duties,
hours, etc. according to the position in which the student is hired.
I will refrain from eating during work hours unless it’s during a break. .
I will refrain from making and receiving personal telephone call or text messages during work hours.
I will refrain from studying, completing homework assignments and editing/printing schoolwork during work hours.
Once I have completed all assigned tasks, I will ask for additional assignments. If an additional assignment is not
available, I understand that I will be expected to assist in other areas.
I understand that all computer use must be work related. I will not check personal e-mail accounts during work hours, nor
will I surf the Internet.
The student is responsible for notifying the Admissions & Student Employment Offices of any changes in name, address,
phone number.
RIVERSIDE COMMUNITY COLLEGE DISTRICT
Terms & Conditions for Student Employment
Revised 06/04/2020
Student Retain Copy
Page 2
ELIGIBILITY
The student and the supervisor understand that the student cannot exceed 20 hours per week or 8 hours per. If a
student works in more than one position on-campus, the combined hours cannot exceed 20 hours in a week or 8
hours per day. Doing so may jeopardize their position with Student Employment.
Students should NOT be working the holidays UNLESS they are working a special event. Holidays are paid at time
and one-half which depletes their balance of hours at an accelerated rate. For example: working 4 hours on a
holiday translates to 6 hours.
If the student is dismissed by the supervisor or if the student voluntarily resigns, a Warning/Dismissal Form must be signed by
and forwarded by the supervisor to the Student Employment Office immediately.
Prior to dismissal, the student should be granted 2 warnings UNLESS extenuating circumstances apply or funding is
exhausted.
If a student is involuntary dismissed from an off-campus position, they may not return to another off-campus position.
All students must maintain half-time enrollment (MINIMUM 6.0 UNITS FALL & SPRING, MINIMUM 3.0 UNITS FOR
SUMMER & WINTER). Student employment is limited to a total of 16 semester/4years.
All students employed must maintain a cumulative 2.0 G.P.A. or higher to continue working each semester and
FWS recipients must also meet financial aid Satisfactory Academic Progress (SAP) requirements. Students not
meeting these requirements may be placed on a “Warning Period” or may be dismissed from their position.
If the requirements for the “Warning Period” are not met, the student will be determined ineligible and dismissed
from their position. During the ineligible semester, students must enroll in at least 6 units and earn a cumulative 2.0
G.P.A. for future employment through the Student Employment Department for the Riverside Community College
District.
DISCLAIMER
T
he student and the supervisor understand that the student MUST submit all completed necessary Student
Employment hire documents BEFORE a hire date will be issued. All documents need to be completed correctly.
FAILURE TO SUBMIT CORRECT AND COMPLETE DOCUMENTS, WILL RESULT IN PROCESSING DELAYS OF
THE STUDENT’S FILE.
It is recommended students keep a copy of these terms for reference.
STUDENTS MAY NOT BEGIN WORKING UNTIL A HIRE DATE HAS BEEN ISSUED IN WRITING TO THE SUPERVISOR.
EMPLOYEE (AB 1522) SICK LEAVE ACKNOWLEDGEMENT FORM
In addition to illness, employees may use accrued sick leave under the following circumstances:
diagnosis, care, treatment of existing health condition or preventative care for the student or a family
member*; or when the employee is a victim of domestic violence, sexual assault or stalking. All
requests will be in writing. However, in an emergency situation, the employee is expected to contact
the supervisor by phone, text or email to make the request.
Whenever possible, the employee shall provide advance notification to the supervisor at least three
(3) working days prior to the intended absence. Notification may be in person, by phone, text or
email. If the need for the use of sick leave is unforeseeable, the employee shall provide notice to the
supervisor as soon as practicable.
I have read and understand the above.
____________________________________
Employee Signature
Employee Name: _________________________________________
Print Name
Date: ___________________
*Family member is defined as a child (biological, adopted, foster, step, legal ward; biological, adoptive or foster parent, stepparent, or
legal guardian of the individual or individual’s spouse or registered domestic partner; spouse; registered domestic partner; grandparent;
grandchild; sibling.
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RIVERSIDE CITY COLLEGE STUDENT EMPLOYMENT HIRE PAPERWORK CHECKLIST (Norco College)

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