Fill - Free fillable RFQ Planning Urban Design Econ Outreach Final (City of Alamo Heights) PDF form

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CITYOFALAMOHEIGHTS

REQUESTFORQUALIFICATIONS(RFQ)2019

STREETSCAPEDESIGNSERVICES

TheCityofAlamoHeights,Texasissolicitingquotesfromqualifiedfirmstoprovi deprofessionalservices

forstreetscapeservices.ThefirmwilldevelopastreetscapeimprovementplanfortheLower

Broadway/AustinHwyCorridorinthedowntowncommercialdistri ctofAlamoHeights.

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Non‐MandatoryPre‐SubmittalConference

The City of Alamo Heights has organized a Pre‐Submittal Conference to go over any

questions, comments or concerns from prospective consultants. Attendance atthepre‐

proposalconferenceisnon‐mandatory.

Thursday,June13,2019@10a.m.

AlamoHeightsCityHall

CouncilChambers

6116Broadway

AlamoHeights,TX78209

IMPORTANTDATES

SolicitationReleaseDate.............................. June5,2019

Pre‐SubmittalConference………………………..June13,2019

SubmittalDeadline(2:00p.m.CST)............ July5,2019

Interviews.....................................................TBD

SelectFirm&AwardContract.....................TBD

CityContact Mailing/PhysicalAddress

NinaShealey CityofAlamoHeights

Phone:210‐882‐1508 6116Broadway

E‐mail:nshealey@alamoheightstx.gov AlamoHeights,Texas78209

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RFQStreetscapeDesignServices

SECTIONI–INTRODUCTION

A. BACKGROUND

The City of Alamo Heights is a home‐rule municipality, meaning that it operates under a municipal

charter that has been adopted or amended as authorized by Article XI, Section 5, of the Texas

Constitution. The original Alamo Heights City Charter was adopted in 1954 and then amended in

November2007andMay2011.Pursuanttoitsprovisionsandsubjectonlytothelimitationsimposed

bythestateconstitutionandbystatelaw,allpowersoftheCityarevestedintheelectiveCi tyCounci l,

whichenactslocallegislation,adoptsbudgets,determinespolicies,andappointsthehighest‐levelcity

officials.TheCityCouncilexecutesthelawsandoversees thegovernmentofthecity.TheCityisafull

serviceCityandprovidesawidevarietyofservices tocitizensandvisitorsintheAlamoHeightsarea.

Servicesincludepolice,commu nitydevelopment,buildinginspections,codeenforcement,publicworks

(ownerandoperatorofwate rsystemandwastewatersystem),andgeneraladministrat iveactivities.

TheCityofAlamoHeightsfollowsa“Council‐Manager”formofgovernmentasprovidedbytheCity

Charter.AlamoHeightsisgovernedbyaMayorandfive(5)Councilmemberswhoservestaggered

two(2)yearterm.

The City has three (3) boards and commission: the Planning & Zoning Commission, Board of

AdjustmentandArchitecturalReviewBoard.

B.PROJECTOVERVIEW 

TheCityofAlamoHeightsisseekingproposalsfromqualifiedfirmstoprovideprofessionallandscape

architecture design services to develop a streetscape improvement plan for the downtown

commercialdistrict.ThequalifiedfirmwillconsultwithCity staffand local stakeholdersinpreparation

ofastreetscapeimprovementplan.

ThestreetscapeimprovementplanwillfocusonthelowerBroadway/AustinHwycorridor,whichis

approximately1.20miles,stretchingfromtheBurrRdtoAustinHwydowntoNewBraunfels.Thegoal

istocreateastreetscapeplanthatenhancestheMetropolitanPlanningOrganization(MPO)/Texas

Department of Transportation (TxDOT) Redevelopment Project and creates a unique, cohesive

identity for this growing commercial corridor. The plan will be used as a guide for capital

improvementsalongthepublicright‐of‐wayaswellasrecommendationsforprivatelandscapingas

properties develop within the City. Design elements may include: street trees, other landscaping,

pedestriancorridordesign,furniture,signage,lighting,sidewalksandhardscapes.

The qualified firm should demonstrate experience working with the TxDOT and be knowledgeable

regardingplantingguidelinesalongroadways,clearzonerequirements,permittingwithinthepublic

right‐of‐way,etc.Plantmaterialsshouldbelowmaintenance,costeffective,andhardy.Nativeplants

areencouragedandthoughtshouldbegiventoyear‐roundappeal.

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RFQStreetscapeDesignServices

C.SUBMITTALREQUIREMENTS

Respondentshallsubmitone(1)completeoriginalproposalsignedinink,four(4)hardcopiesofthe

entireproposalandone(1)electroniccopyinPDFformatonUSBFlashDriveinasealedpackage

clearlymarkedwiththeprojectname,“RFQ2019,StreetscapeDesignServices,”shallbemarkedon

thefrontofthepackage.

Inordertobeconsidered,proposals mustbereceivednolaterthan2:00PM,CentralTime,July

5,2019,anddeliveredto:

JenniferReyna

CitySecretary

6116Broadway

AlamoHeights,TX78209

Proposal not received before the date and time specified will not be considered and will be returned

unopenedafterrecommendationofaward.

The City will not reimburse any expenses incurred by the respond er including, but not limited

to, expenses associated with the preparation and submission of the response and/or 

attendanceatinterviews.

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Addendum

Should specifications be revised prior to the deadline for submission of the RFQ, the City will issue

addendum addressing the nature of the change and post them on the City’s website. Firms should

acknowledgeanyaddendumandreturntheformwiththeirRFQpackage.Firmisresponsibleforchecking

theCity’swebsitetodetermineifanyaddendumhavebeenissuedpriortosubmittingtheirRFQresponse.

Failureto consideralladdendawillbeatthefirm’srisk. 

RejectionofSubmissions

THECITY OF ALAMO HEIGHTS RESERVES THE RIGHT TO REJECT ANY AND ALL PROPOSALS, TO WAIVE IRREGULARITIES,TO

REQUESTADDITIONALINFORMATIONFROMALLRESPONDENTS

,ANDFURTHERRESERVESTHERIGHTTOSELECTTHEPROPOSAL,

WHICH FURTHERS THE BEST INTEREST OF THE

CITY. THIS SOLICITATION DOES NOT OBLIGATE THE CITY TO ENTER INTO AN

AGREEMENTWI THANYPROPOSER

.THECITYRESERVESTHERIGHTTOCANCELTHISREQUESTFORQUALIFICATIONS(RFQ)AT

ANYTIME

,ATITSDISCRETION.

AwardoftheContract

Awardofthecont ractshallbebasedondemonstratedcompetenceandqualifications,solongasthe

professionalfeesareconsist entwith,andno thigherthanthepublishedrecommendedpracticesand

feesofthevariousprofessionalas sociationsanddonotexceedanymaximumsprovidedbystatelaw.

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RFQStreetscapeDesignServices

Communication/Clarification

IfanyRespondentisindoubtastothemeaningofanypartofthissolicitation,awrittenrequestfor

clarification should be submitted to Nina Shealey, Community Development Services Director,

nshealey@alamoheightstx.gov,nolaterthanten(10)consecutivedayspriortotheofficialtimefor

submission.Aninterpretationoftherequestshallbemadeonlybywrittenresponse,dulyissued,with

acopypostedforreviewontheCitywebsite.

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RemainderofPageIntentionallyLeftBlank

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RFQStreetscapeDesignServices

SECTIONII–SCOPEOFWORK

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TheLowerBroadway/AustinHwyCorridorProjectincludesthedesignofsidewalkandright‐

of‐wayimprovementsalongBroadwayandAustinHwy.Theprojectareaisdefinedasfollows:

Broadway

• FromBurrRdtoAustinHwy

AustinHwy

• FromBroadwaytoNNewBraunfels

SeeprojectmapinExhibitA

The project will also include pedestrian signage and pavement markings. The pr oject may

include minor modifications to adjacent driveways in order to comply with Americans with

Disabilities Act (ADA) and Texas Department of Licensing and Regulation (TDLR) standards

withinthestatedlimitsoftheproject.

Inordertoimplementtheprojectdescription,theselectedfirm(s)mayberesponsibleforthe

completionofthefollowing:finaldesigntoincludePlans,Specifications,andEstimates(PS&E),

utilitycoordination,constructionphasedesignservices,andtrafficcontrolplans.

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1) Plansshallincludedesignandspecificationsforsomeorallofthefollowingelements:

landscaping,sidewalks,hardscapes,furniture,lighting,andsignage.Differentdesign

elementsshallbereviewedtohelpestablishacohesivedesign.

2) Plansshallincludeplantlist,specifications,andmaintenancerequirements.

Constraintssuchasundergroundandabovegroundutilitiesshallbeshownonthe

plansandbetakenintoconsiderationintheplan’sdevelopment.

3) Plansshallincluderecommendationstoprivateproperties.

4) Provideallnecessarydesignrevisionsandormodificationsasrequired.

5) CoordinatedesignwithTxDOTandobtainallnecessaryapprovals.

6) ProviderecommendationstotheCityonanymodificationstozoningcodesnecessary

toachieveawell‐designedstreetscape.

7) Submitaconstructionestimatebasedontheapproveddesign.

8) Developafinalstreetscapeimprovementplan.

9) Providecostestimates

a. Detailedcostestimatesshallbedevelopedforallaspectsintheplan.

10) AssistwithBidDocuments

a. EstablishacompleteprojecttimelinethatmeetstheCity’scompletiongoal

andincludesphasingoftheconstruction

b. Assistwiththedevelopmentofbiddocumentsfortheelementsandsegments

theCitychoosestoimplementfromthefinalstreetscapeplan

11) Cross‐sections

a. Iffundingallows,crosssectionsofthecorridorshallbedevelopedtoshow

thecorridorviewfromthevehicleorpedestrianperspective

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RFQStreetscapeDesignServices

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TheprojectwillbefundedbytheCityofAlamoHeights.Thedesignwillbelocallymanagedby

theCityofAlamoHeightswithTxDOTreviewingandapprovingthePlans,Specifications,and

Estimate(PS&E)package.

FromthisRFQ,the CityofAlamoHeightswill selectonefirmthathavethetechnicalcapacity

requiredtocompletetheproject.Thefirmmustbeabletoexecute extensivecoordinationwith

variousregulatoryagencies,publicentities,publicandprivateutilities.Thefollowingisalistof

currentlyidentifiedexistingentitiesthatmayneedtobecontactedorcoordinatedwith:

 CityofAlamoHeightsPublicWorksDepartment

 TexasDepartmentofTransportation(TxDOT)

 MetropolitanPlanningOrganization(MPO)

 BexarCounty

 CPSEnergy

 VIATransportation

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RFQStreetscapeDesignServices

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SECTIONIII–STATEMENTOFQUALIFICATIONS(SOQ)CONTENTS,

PROVISIONSANDREQUIREMENTS

SOQ/PROPOSALFORMAT,CONTENTSAND EVALUATION CRITERIA

The RFQ has been structured to provide specific requirements which function as a

standardizedframeworkfortheevaluationofprospectiveProposer’squalifications.

The responses to this RFQ must be made in accordance with the format set forth in this

Section.OnlySOQsthathavebeendeterminedtoberesponsivewillbeconsidered.Failure

toadheretothefollowingformatmaycauserejectionoftheSOQasnon‐responsive.

1. CoverLetter

The SOQ shall contain a cover letterand introduction, which includes the company

name and address, name and telephone number of individuals authorized to

represent the Proposer regarding all matters related to the SOQ/proposal and any

contract subsequently awarded to the Proposer. This letter shall be signed by any

person(s)authorizedtobindthecompanytoallcommitmentsmadeintheSOQ.

If the Proposer is a partnership, the SOQ must be signed in the name of the

partnership by a general partner thereof. If the Proposer is a corporation, the SOQ

mustbesignedonbehalfofthecorporationbytwoauthorizedofficers(Chairmanof

theBoardofDirectors,PresidentorVice‐PresidentandaSecretary,TreasurerorChief

FinancialOfficer)oranofficerauthorizedby theBoardofDirectorstoexecutesuch

documentsonbehalfofthecorporation.Allsignaturesabovemustbeoriginalandin

inkonatleastonecopyoftheSOQsubmittedtotheCity.

2. TableofContents

Clearlyidentifythematerialsbysectionandpagenumber.

3. TeamCapability

TheProposers’capabilitytoperformalloftheworkandrecentexperiencein

projectscomparabletotheproposedscopeofwork.

4. KeyPersonnel/QualificationofStaff

TheProposer’skeypersonnelprofessionalqualifications,experience,availabilityfor

theproposedproject;theirreputation,professionalintegrityandcompetence;and

theirknowledgeoftheTxDOTpoliciesandprocedures.Specificemphasisshouldbe

placedontheprimarycontact,teamexpertiseleaders,andsub‐consultantsbeing

usedontheproject.



7 | Page

RFQStreetscapeDesignServices

5. QualityofSimilarProjects

TheProposer’scapabilitytomeetaggressiveschedulesanddeadlines;qualityof

similarpreviousprojectsandtheircapabilitytocompletesimilarplanswithout

havingmajorcostescalationsoroverruns.Provideatleastfiveprojectdescriptions

andreferencesfrompreviousprojects.

6. UnderstandingtheScopeofWork

TheProposer’sunderstandingoftheprojectandpotentialchallenges.

7. Familiarity

DegreeofinterestshownbytheProposerintheundertakingoftheproject,their

familiaritywithandproximitytothegeographiclocationofAlamoHeightsandthe

project.DescribetheabilityoftheprojectteamtomeetinpersonwiththeCitystaff

whenrequiredduringtheperformanceofthecontract.

8. References

Name, title, address, telephone number and email address of three (3) former or

currentclientswhohave,withinthelastfiveyears,contractedwiththeProposerfor

services similar to those described in this RFQ. If teams represent more than one

firm/organization, provide three references for each. Provide references for

completed projects, which represent the range of tasks required under this RFQ.

Includeprojectname,briefdescription,contactname,address,phonenumberand

emailinformation.

9. AdditionalData:

IncludeanyotherdatatheProposerconsidersessentialtotheevaluationoftheSOQ.

10. AddendumAcknowledgment

TheSOQ/proposalshallcontainanacknowledgmentofreceiptofallamendments

and/oraddendatotheRFQ.

11. CompanyPortfolioorAnnualReport

The Proposer should submit a detailed company portfolio including the company’s

financialviabilitywithinthepastthree(3)years,creditreferences,on‐goingprojects,

andallpendinglitigationinwhichthecompanymaybedirectlyorindirectlyinvolved.

12. EvaluationCriteria

EvaluationoftheSOQ/proposalswillbeweightedasfollows:

40% QualificationsoftheFirm

 Backgroundandexperienceinthefield;

8 | Page

RFQStreetscapeDesignServices

 Experience withprojectsofsimilar size andscope;

 Experience workingwithmunicipalprojects;

 OverallapproachandscheduletomeettheCity’sschedule/timeline

40% QualificationsoftheStaffMembers

 Projectmanager(s)andkeystaffmembers’backgroundandexperience;

 Subcontractor’s(ifany)backgroundandexperience;

 Projectmanager(s)’communicationswithCityStaff

20% UnderstandingScopeofServices

 DemonstratedcreativityofdesignandunderstandingoftheScopeof

Services;

Pass/Fail

References

 Similar projectscompletedontimeandwithinbudget;

 Historyofeffectivecommunicationwithclients;

 Client Satisfaction.

ProposersmaybeinvitedtoaninterviewwiththeEvaluationCommittee andshouldbeprepared

tohavekeymanagementpersonnelavailablefortheseinterviews.ThesuccessfulProposer(s)will

benamedaftertheSOQsareevaluated.TheEvaluationCommitteewillmakerecommendations

to the City Council. If interviews are not held, final selection will be based solely on the RFQ

submittal.



ExhibitA

AustinHwy

Broadway

STREETSCAPE DESIGN SERVICES

CITY OF ALAMO HEIGHTS

6116 BROADWAY

ALAMO HEIGHTS, TEXAS 78209

TTACHMENT A

SUBMITTAL COVER / SIGNATURE SHEET

ISSUE DATE:

June 5, 2019

Request For Proposal Title

STREETSCAPE

DESIGN SERVICES

DATE OF CLOSING:

TIME OF CLOSING:

July 5, 2019

(No later than)

2:00 p.m. CDT

DEPARTMENT:

COMMUNITY DEVELOPMENT

PARTMENT

SUBMIT TO:

City of Alamo Heights

6116 Broadway

San Antonio, TX 78209

READ AND SIGN BELOW. UNSIGNED COVER SHEETS WILL NOT BE ACCEPTED.

Legal Name of Firm:

Address:

City:

State: Zip Code:

Contact Person:

Office Phone Number: Alternate Phone Number:

E-Mail Address: Fax Number:

Signa

ture of Authorized Individual Typed Name of Authorized Individual

Date Typed Title of Authorized Individual

STREETSCAPE DESIGN SERVICES

ATTACHMENT B

Regulatory Compliance and Criminal History Warranty; Acknowledgement

Fiduciary Duty Owed by Contractor to City

(a) Compliance. Histories, Warranty, Fiduciary Duty, Discretionary

Termination. The successful bidder [proponent] must demonstrate to the City’s

satisfaction that bidder [proponent] has clean environmental, criminal, and other

compliance

histories with state, federal, and local agencies or authorities. By

submission of a bid or proposal in response to this solicitation, bidder [proponent]

Warrants to the City that he / she / it (in the case of a corporation or other legal entity),

including advisors, executive and supervisory employees, agents and

representatives, are in good stead with all regulatory authorities that may have

interests in or jurisdiction over the work activity or service bid [proposed] by the

Contractor. Regulatory interest or jurisdiction may go directly to the Contract activity in

question, to potential consequences of the activity, or indirectly to any regulated matter

that may reflect upon the Contractor’s competency and integrity. The City relies upon

Contractor’s Warranty and shall treat the Contractor as having a special fiduciary

duty to the City in this respect due to potential for environmental, third party, and

other regulatory liabilities which may attend this Contract, including but not limited

to regulatory criminal responsibility. Contractor acknowledges such fiduciary duty to

the City, promising a high standard of performance and best efforts to protect the

public interest against consequences of environmental mishap. Contractor warrants

that no matters pertaining to violations, notices of violation, or notices of regulatory

concern are now pending against Contractor or those persons (employees / affiliates) of

concern mentioned above; and that no civil or criminal litigation, and no

manner of enforcement activity, however preliminary, is

pending

against

Contractor or those persons, regardless of category or class of violation or potential

violation.

If any such matters are pending, Contractor must reveal and explain those

matters in writing at the time his / her / its bid [proposal] is tendered to the City.

any such matters have been resolved,

during the last five (5) years

, Contractor

must similarly reveal and explain same to the City with the bid [proposal]

submission. The City retains the right to determine, according to its discretion,

whether or not a pending, unresolved, or resolved enforcement issue or

criminal matter concerning Contractor, its operations, or employees / agents /

representatives may impact the responsible status of Contractor, i.e., render

the Contractor unqualified, or detract from Contractor’s competency standing.

In reliance on Contractor’s Warranty, the City reserves to itself the right to

terminate the Contract, without further obligation upon the City and without further

recourse or remedy for the Contractor except that the City shall duly pay Contractor

for work or services performed to date of termination, should the City

determine, following award of the Contract that Contractor failed to reveal and

explain to the City's satisfaction any such matters having regulatory or criminal

import or implications.

(b) Criminal Histories. Pending and Resolved; Termination. Contractor must

disclose and explain in writing any pending criminal matters associated with his /

her / its business operation. This disclosure goes to Contractor’s person, and to all

persons working for Contractor in a supervisory, advisory, executive, agency, or

in any representative capacity or manner associated with Contractor’s

business enterprise, which person(s) have any criminal enforcement action pending

against him or her, regardless of class or category of alleged violation which

may be pending, however preliminary, including investigation. And

concerning resolved criminal matters, Contractor must make

similar written disclosures and explanations for the same category of persons,

which disclosures and explanations concern any criminal enforcement action

that may have been resolved against such persons during the

STREETSCAPE DESIGN SERVICES

last five (5) years. Failure to make such disclosures and explanations, with the

submission of the bidder’s [proponent’s] response to the City’s solicitation, shall be

grounds for the City’s termination of the Contract, should such information come to

the City’s attention after award of the contract; in which case, Contractor shall be

without recourse and remedy, except for the City’s payment to Contractor for services or

work performed up to date of termination.

(c)

Voidable Contract.

Contractor’s failure to abide by disclosure and

explanation requirements, in (a) and (b), above, shall render the Contract

voidable at the City’s discretion, with no compensation due Contractor, if

concealed or undisclosed violations, or undisclosed or concealed investigations

leading to formal criminal charges, are of such portent, in the City’s judgment, as to

place the City in a position of regulatory or third party liability exposure, or shall

pose or result in a threat to the public health, safety, or welfare. Any sums paid

Contractor, in the event of a voided contract, shall be recoverable by the City, in

addition to and cumulative of any other legal or equitable remedies the City may

have. Contractor understands the City shall enjoy the termination and voidable

contract remedies set forth in paragraph (b) and this paragraph (c) due to the

fiduciary duty owing from Contractor to City and due to the City’s reliance on the

Contractor’s Warranty of Regulatory Compliance and clean Criminal History.

STREETSCAPE DESIGN SERVICES 1

ATTACHMENT C

RESPONDENT’S QUESTIONNAIRE

1. Respondent Information:

Provide the following information regarding the Respondent.

(NOTE: Co-Respondents are two or more entities proposing as a team or joint venture with each

signing the contract, if awarded. Sub-contractors are

not

Co-Respondents and should not be identified

here. If this proposal includes Co-Respondents, provide the required information in this Item #1 for each

Co-Respondent by copying and inserting an additional block(s) before Item #1.2. If Joint Venture or

Partnership, attach Joint Venture or Partnership Agreement.)

Respondent Name: ___________________________________________________________

(NOTE: Give exact legal name as it will appear on the contract, if awarded.)

Principal Address: __________________________________________________________________

City: ____________________________________ State: ________________Zip Code: ________________

Telephone No. : ______________________________ Fax No: _____________________________

Social Security Number or Federal Employer Identification Number: _________________________

Texas Comptroller’s Taxpayer Number, if applicable: _____________________________________

(NOTE: This 11-digit number is sometimes referred to as the Comptroller’s TIN or TID.)

Business Structure: Check the box that indicates the business structure of the

Respondent.



Individual or Sole Proprietorship

If checked, list Assumed Name, if any:



Partnership



Corporation If checked, check one:



For-Profit



Nonprofit

Also, check one:



Domestic



Foreign



Other: If checked, list business structure: ______________________________________

2. Contact Information:

List the one person who the City may contact concerning your bid or

setting dates for meetings.

Name: ______________________________________________________________________

Address:

City: ___________________________________ State: ________________Zip Code: __________

Telephone No. : _____________________________ Fax No: _______________________

Email:

Does Respondent anticipate any mergers, transfer of organization ownership,

reorganization, or departure of key personnel within the next twelve (12)

months?

STREETSCAPE DESIGN SERVICES

4. Is Respondent authorized and/or licensed to do business

in Texas?

Yes



If “Yes”, list

authorizations/licenses.

Where is the Respondent’s corporate headquarters located? _____________________

Local Operation:

Does the Respondent have an office located in Bexar County, Texas?



If “Yes”, respond to a and b below:

a. How long has the Respondent conducted business from its

Bexar County office? Years Months

b. ____________________________________________________________________________ S

tate the number of full-time employees at the Bexar County office. ___________________

Debarment/Suspension Information:

Has the Respondent or any of its principals been

debarred or suspended from contracting with any public entity?

Yes



If “Yes”, identify the public entity and the name and current phone number of a

epresentative of the public entity familiar with the debarment or

suspension, and state the reason for or circumstances surrounding

the debarment or suspension, including but not limited to the

period of time for such debarment or suspension.

8. Bankruptcy Information:

Has the Respondent ever been declared bankrupt or filed

for protection from creditors under state or federal proceedings?

Yes



If “Yes”, state the date, court, jurisdiction, cause number, amount of liabilities

and amount of assets.

List here, any other names under which Respondent has operated within the last 10 years.

STREETSCAPE DESIGN SERVICES

ATTACHMENT D

LITIGATION DISCLOSURE

Respond to each of the questions below by checking the appropriate box. Failure to fully and

truthfully disclose the information required by this Litigation Disclosure form may result in the

disqualification of your proposal from consideration or termination of the contract, once

awarded.

Have you or any member of your Firm or Team to be assigned to this engagement ever been

indicted or convicted of a felony or misdemeanor greater than a Class C in the last five (5)

years?

Yes



Have you or any member of your Firm or Team to be assigned to this engagement bee

terminated (for cause or otherwise) from any work being performed for the City of Alamo

Heights or any other Federal, State or Local Government, or Private Entity?

Yes



Have you or any member of your Firm or Team to be assigned to this engagement been involved in

any claim or litigation with the City of Alamo Heights or any other Federal, State or Local

Government, or Private Entity during the last ten (10) years?

Yes



If you have answered “Yes” to any of the above questions, please indicate the name(s)

of the person(s), the nature, and the status and/or outcome of the information, indictment,

conviction, termination, claim or litigation, as applicable. Any such information should

be provided on a separate page, attached to this form and submitted with your

proposal.

STREETSCAPE DESIGN SERVICES

ATTACHMENT E

INSURANCE REQUIREMENTS

Contractors performing work or services on City property or public right-of-way for the City

of Alamo Heights shall provide the City a certificate of insurance evidencing the

coverages and coverage provisions identified herein. Contractors shall provide the City

evidence that all subcontractors performing work or services have the same types and

amounts of coverages as required herein or that the subcontractors are included under the

contractor’s policy. The City, at its own discretion, may require a certified copy of the policy.

All insurance companies and coverages must be authorized by the Texas

Department of Insurance to transact business in the State of Texas and must be

acceptable to the City of Alamo Heights.

Listed below are the types and amounts of insurance required. The City reserves the right to

amend or require additional types and amounts of coverages or provisions depending on the

nature of the work.

Type of Insurance Amount of Insurance Provisions

1. Workers’ Compensation

2. Employer’s Liability

Statutory

$100,000 each accident

City to be provided a waiver

of subrogation.

3. Commercial General Liability to

include coverage for the following:

a. Premises/O

perations

b. Products/C

ompleted

Operations

Independent Contractors

d. Personal Injury

e. Contractual Liability

f. Personal/Ad

vertising Injury

. Medical Expenses

$1,000,000 each occurrence,

$1,000,000 general aggregate;

$1,000,000 combined single limits

City to be listed as additional

insured and provided 30-day

notice of cancellation or

material change in coverage.

City prefers that insurer be

rated B+VI or higher by A.M.

Best or A or higher by

Standard & Poors.

4. Business Automobile Liability

a.Owned/leased vehicles

b.Non-owned vehicles

c.Hired vehicles

Combined Single Limit for Bodily

Injury and Property Damage of

$1,000,000 per occurrence.

5. Crime/Employee Dishonesty*

(including monies and securities)

$250,000

6. Indemnification Bond* $250,000

If applicable.

click to sign

signature

click to edit

STREETSCAPE DESIGN SERVICES

ATTACHMENT F

INDEMNIFICATION REQUIREMENTS

If selected to provide the services described in this RFP, Respondent shall be required

to comply with the indemnification requirements set forth below:

RESPONDENT covenants and agrees to FULLY INDEMNIFY and HOLD

HARMLESS, the CITY and the elected officials, employees, officers, directors, volunteers

and representatives of the CITY, individually or collectively, from and against any and all

costs, claims, liens, damages, losses, expenses, fees, fines, penalties, proceedings, actions,

demands, causes of action, liability and suits of any kind and nature, including but not limited

to, personal or bodily injury, death and property damage, made upon the CITY directly or

indirectly arising out of, resulting from or related to RESPONDENT’s activities under this

CONTRACT, including any acts or omissions of RESPONDENT, any agent, officer,

director, representative, employee, consultant or subcontractor of RESPONDENT, and

their respective officers, agents, employees, directors and representatives while in the

exercise of performance of the rights or duties under this CONTRACT, all without however,

waiving any governmental immunity available to the CITY under Texas Law and without

waiving any defenses of the parties under Texas Law. IT IS FURTHER COVENANTED

AND AGREED THAT SUCH INDEMNITY SHALL APPLY EVEN WHERE SUCH COSTS,

CLAIMS, LIENS, DAMAGES, LOSSES, EXPENSES, FEES, FINES, PENALTIES,

ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY AND/OR SUITS ARISE IN ANY

PART FROM THE NEGLIGENCE OF CITY, THE ELECTED OFFICIALS, EMPLOYEES,

OFFICERS, DIRECTORS, VOLUNTEERS AND REPRESENTATIVES OF CITY, UNDER

THIS CONTRACT. HOWEVER THE SCOPE OF INDEMNITY IMPOSED ON RESPONDENT

BY THIS AGREEMENT DOES NOT EXTEND TO ACTIONS TAKEN BY RESPONDENT OR

ITS AGENTS IN DIRECT RESPONSE AND IN COMPLIANCE WITH ORDERS AND

DIRECTIONS GIVEN TO RESPONDENT AND IT AGENTS BY THE CHIEF OF POLICE OR

HIS REPRESENTATIVE OR SENIOR FIREFIGHTERS IN CONTROL OF AN ACCIDENT

SCENE.

It is the EXPRESS INTENT of the parties to this CONTRACT, that the INDEMNITY

provided for in this section, is an INDEMNITY extended by RESPONDENT to INDEMNIFY,

PROTECT and HOLD HARMLESS, the CITY from the consequences of the CITY'S OWN

NEGLIGENCE, provided however, that the INDEMNITY provided for in this section SHALL

APPLY only when the NEGLIGENT ACT of the City is a CONTRIBUTORY CAUSE of the

resultant injury, death, or damage, and shall have no application when the negligent act of

the City is the sole cause of the resultant injury, death, or damage. RESPONDENT further

AGREES TO DEFEND, AT ITS OWN EXPENSE and ON BEHALF OF THE CITY AND IN

THE NAME OF THE CITY, any claim or litigation brought against the CITY and its elected

officials, employees, officers, directors, volunteers and representatives, in connection with

any such injury, death, or damage for which this INDEMNITY shall apply, as set forth above.

However, given the industrial character, history, and intended use of the site, subject

of this RFP, the foregoing contributory cause provision shall not relieve the RESPONDENT

of the obligation to fully indemnify, defend, and hold harmless the CITY and all those persons

recited above, according to the foregoing paragraphs, when the claim, demand, criminal or

civil action, regulatory enforcement action, demand or direction for remediation is brought by

an environmental regulatory agency or division, local, state, or federal, in which case THE

SELECTED RESPONDENT SHALL INDEMNIFY, DEFEND, AND HOLD HARMLESS THE

CITY, ITS ELECTED OFFICIALS, EMPLOYEES, OFFICERS, DIRECTORS AND

REPRESENTATIVES, FOR THE CITY’S ALLEGED OR PROVEN NEGLIGENCE EVEN

WHEN THE CITY’S SOLE NEGLIGENCE MAY BE ALLEGED OR PROVEN.

STREETSCAPE DESIGN SERVICES

The provisions of this INDEMNIFICATION are solely for the benefit of the parties

hereto and not intended to create or grant any rights, contractual or otherwise, to any other

person or entity.

RESPONDENT shall advise the CITY in writing within 24 hours of any claim or

demand against the CITY or RESPONDENT known to RESPONDENT related to or arising

out of RESPONDENT’s activities under this contract, and shall see to the investigation and

defense of such claim or demand at RESPONDENT’s cost. The CITY shall have the right, at

its option and at its own expense, to participate in such defense without relieving

RESPONDENT of any of its obligations under this paragraph.

Revised 11/30/2015

Form provided by Texas Ethics Commission www.ethics.state.tx.us

FORM CIQ

OFFICE USE ONLY

This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.

This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who

has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the

vendor meets requirements under Section 176.006(a).

By law this questionnaire must be filed with the records administrator of the local governmental entity not later

than the 7th business day after the date the vendor becomes aware of facts that require the statement to be

filed. See Section 176.006(a-1), Local Government Code.

A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An

offense under this section is a misdemeanor.

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

Date Received

A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,

other than investment income, from the vendor?

Yes No

B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction

of the local government officer or a family member of the officer AND the taxable income is not received from the

local governmental entity?

Yes No

Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts

as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).

Signature of vendor doing business with the governmental entity

Date

Name of vendor who has a business relationship with local governmental entity.

Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated

completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which

you became aware that the originally filed questionnaire was incomplete or inaccurate.)

Name of local government officer about whom the information is being disclosed.

Name of Officer

Describe each employment or other business relationship with the local government officer, or a family member of the

officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.

Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form

CIQ as necessary.

Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or

other business entity with respect to which the local government officer serves as an officer or director, or holds an

ownership interest of one percent or more.

ATTACHMENT G

Revised 11/30/2015

Form provided by Texas Ethics Commission www.ethics.state.tx.us

CONFLICT OF INTEREST QUESTIONNAIRE

For vendor doing business with local governmental entity

A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/

Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.

Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties

based on commercial activity of one of the parties. The term does not include a connection based on:

(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an

agency of a federal, state, or local governmental entity;

(B) a transaction conducted at a price and subject to terms available to the public; or

that is subject to regular examination by, and reporting to, that agency.

Local Government Code § 176.003(a)(2)(A) and (B):

(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:

***

(2) the vendor:

(A) has an employment or other business relationship with the local government officer or a

family member of the officer that results in the officer or family member receiving taxable

income, other than investment income, that exceeds $2,500 during the 12-month period

preceding the date that the officer becomes aware that

(i) a contract between the local governmental entity and vendor has been executed;

(ii) the local governmental entity is considering entering into a contract with the

vendor;

(B) has given to the local government officer or a family member of the officer one or more gifts

that have an aggregate value of more than $100 in the 12-month period preceding the date the

officer becomes aware that:

(i) a contract between the local governmental entity and vendor has been executed; or

(ii) the local governmental entity is considering entering into a contract with the vendor.

Local Government Code § 176.006(a) and (a-1)

(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship

with a local governmental entity and:

(1) has an employment or other business relationship with a local government officer of that local

governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);

(2) has given a local government officer of that local governmental entity, or a family member of the

officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any

gift described by Section 176.003(a-1); or

(3) has a family relationship with a local government officer of that local governmental entity.

(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator

not later than the seventh business day after the later of:

(1) the date that the vendor:

(A) begins discussions or negotiations to enter into a contract with the local governmental

entity; or

(B) submits to the local governmental entity an application, response to a request for proposals

or bids, correspondence, or another writing related to a potential contract with the local

governmental entity; or

(2) the date the vendor becomes aware:

(A) of an employment or other business relationship with a local government officer, or a

family member of the officer, described by Subsection (a);

(B) that the vendor has given one or more gifts described by Subsection (a); or

ATTACHMENT G

STREETSCAPEDESIGN SERVICES

ATTACHMENT H

VENDOR ACKNOWLEDGEMENT FORM

THIS FORM MUST BE THE LAST PAGE OF YOUR ORIGINAL PROPOSALS AND COPIES!

The undersigned hereby certifies that he/she understands the specifications, has read the

document in its entirety and that the prices contained in this proposal have been carefully

reviewed and are submitted as correct and final. Vendor further certifies and agrees to

furnish any or all products/services upon which prices are extended at the price offered,

and upon conditions contained in the specifications of the proposal.

The following information must be filled out in its entirety for your proposal to be considered.

Company Name:

Address of Principal Place of Business:

Phone/Fax of Principal Place of Business:

Address, Phone and

Fax of Majority Owner

Principal Place of

Business:

E-mail Address of Representative: _______________________________________________

Authorized Representative:

Signature Date

Printed Name

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