REQUEST FOR PROPOSAL
CITY OF NAPLES
PURCHASING DIVISION
CITY HALL, 735 8
TH
STREET SOUTH
NAPLES, FL 34102
PH: 239-213-7100 FX: 239-213-7105
COVER SHEET
NOTIFICATION
DATE:
6/15/2021
SOLICITATION TITLE
Internet Service Provider
Services - RFP
SOLICITATION
NUMBER:
21-039
OPENING DATE & TIME:
7/15/2021
2:00 PM
PRE-PROPOSAL CONFERENCE DATE, TIME AND LOCATION:
A non-mandatory Pre-Proposal conference will be held Tuesday, June 29, 2021 at 10:00 A.M. local time in the
Purchasing Division located at 735 8th St South, Naples FL, 34102
LEGAL NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL:
MAILING ADDRESS:
CITY-STATE-ZIP:
PH:
EMAIL:
FX:
WEB ADDRESS:
AUTHORIZED SIGNATURE DATE
PRINTED NAME/TITLE
I certify that this bid is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a bid for the same materials, supplies, or equipment and is in all respects fair
and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized
to sign this bid for the bidder. In submitting a bid to the City of Naples the bidder offers and agrees that
if the bid is accepted, the bidder will convey, sell, assign or transfer to the City of Naples all rights, title,
and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the
United States and the State of FL for price fixing relating to the particular commodities or services
purchased or acquired by the City of Naples. At the City's discretion, such assignment shall be made
and become effective at the time the City tenders final payment to the bidder.
FEI/EIN Number ______________________ DUNS Number________________________
Please initial by all that apply
I acknowledge receipt/ review of the following addendum
_____Addendum #1 _____Addendum #2 _____Addendum #3 _____Addendum #4
_____Addendum #5 _____Addendum #6 _____Addendum #7 _____Addendum #8
PLEASE NOTE THE FOLLOWING
> This page must be completed and returned with your bid.
> Bids must be submitted in a sealed envelope, marked with solicitation number & opening date.
> All submissions must be received, and date stamped by Purchasing staff prior to the above “OPENING DATE & TIME”.
> Submission received after the above opening date and time will not be accepted.
> Bid tabulations will be available on the City of Naples web site https://www.naplesgov.com/rfps
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GENERAL CONDITIONS
TO ENSURE ACCEPTANCE OF THE PROPOSAL, PLEASE FOLLOW THESE INSTRUCTIONS. ANY
AND ALL SPECIAL CONDITIONS, ATTACHED HERETO, HAVE PRECEDENCE.
1. SEALED PROPOSAL: All proposals must be submitted in a sealed envelope. The face of the envelope
shall contain the proposal name and proposal number. Proposals not submitted on attached proposal
form shall be rejected. All proposals are subject to the conditions specified herein. Those which do not
comply with these conditions are subject to rejection.
2. DEFINITIONS: Uses of the following terms are interchangeable as referenced: “vendor, contractor,
supplier, proposer, company, parties, persons”, “purchase order, PO, contract, agreement”, “city, City of
Naples, Naples, agency, owner, requestor, parties”, “bid, proposal, response, quote”.
3. BID EXPENSES: Bidders shall bear all costs and expenses incurred in developing, preparing, and
submitting bids.
4. EXECUTION OF PROPOSAL: Proposal must contain a manual signature of authorized representative
in the proposal section. Proposal must be typed or printed in ink. Use of erasable ink is not permitted.
All corrections made by proposer to his proposal must be initialed.
5. BID FORMATTING: Vendor should type or electronically enter the information onto its bid submittal to
prevent errors in the evaluation. Failure to type or electronically enter the information may result in bid
disqualification.
6. NO PROPOSAL: If not submitting a proposal, respond by returning the Statement of No Proposal and
explain the reason in the spaces provided. Failure to respond 3 times in succession without justification
shall be cause for removal of the supplier's name from the proposal mailing list. NOTE: To qualify as a
respondent, proposer must submit a "NO PROPOSAL," and it must be received no later than the stated
proposal opening date and hour.
7. PROPOSAL OPENING: Shall be public, on the date and at the time specified on the proposal form. It
is the proposer's responsibility to assure that his proposal is delivered at the proper time and place of
the proposal opening. Proposals which for any reason are not so delivered will not be considered. Offers
by telegram; telephone; or fax are not acceptable. Proposal files may be examined during normal
working hours.
8. WITHDRAWAL OF PROPOSALS: Withdrawal of a proposal within sixty (60) days after the opening of
proposals is subject to suspension or debarment in accordance with Section 2-668(2) of the City Code.
9. PRICES, TERMS and PAYMENT: Prices shall be proposed if required by this request for proposal and
include all packing, handling, shipping charges and delivery to the destination shown herein. Proposer
is encouraged to offer cash discount for prompt invoice payment. Terms of less than 20 days will not be
considered.
A. TAXES: The City of Naples does not pay Federal Excise and Sales taxes on direct purchases
of tangible personal property. See exemption number on face of purchase order. This
exemption does not apply to purchases of tangible personal property made by contractors who
use the tangible personal property in the performance of contracts for the improvement of City-
owned real property.
B. MISTAKES: Proposers are expected to examine the specifications, delivery schedule, proposal
prices, extensions, and all instructions pertaining to supplies and services. Failure to do so will
be at proposer's risk. In case of mistake in extension, the unit price will govern.
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C. CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped
as a result of this proposal shall be a new, current standard production model available at the
time of this proposal. All containers shall be suitable for storage or shipment, and all prices shall
include standard commercial packaging.
D. SAFETY STANDARDS: Unless otherwise stipulated in the proposal, all manufactured items
and fabricated assemblies shall comply with applicable requirements of Occupational Safety
and Health Act and any standards there under.
E. UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the proposal, all
manufactured items and fabricated assemblies shall carry U.L. approval and re-examination
listing where such has been established.
F. PAYMENT: Payment will be made by the buyer after the items awarded to a vendor have been
received, inspected, and found to comply with award specifications, free of damage or defect
and properly invoiced. All invoices shall bear the purchase order number. Payment for partial
shipments shall not be made unless specified in the proposal. Failure to follow these instructions
may result in delay in processing invoices for payment. In addition, the purchase order number
must appear on bills of lading, packages, cases, delivery lists and correspondence.
G. CREDIT CARD PAYMENT: The City of Naples may, at its discretion, use VISA/MASTER card
credit network as a payment vehicle for goods and services purchased as a part of this contract.
The City of Naples will not accept any additional surcharges (credit card transaction fees) as a
result of using the City's credit card for transactions relating to this solicitation.
10. DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days required to make delivery after receipt of purchase order in space provided. Delivery
time may become a basis for making an award (see Special Conditions). Delivery shall be within the
normal working hours of the user, Monday through Friday, unless otherwise specified. Unless otherwise
specified, all prices are to be FOB-Destination.
11. MANUFACTURERS' NAMES AND APPROVED EQUIVALENTS: Any manufacturers' names, trade
names, brand names, information and/or catalog numbers listed in a specification are for information
and not intended to limit competition. The proposer may offer any brand for which he is an authorized
representative, which meets or exceeds the specification for any item(s). If proposals are based on
equivalent products, indicate on the proposal form the manufacturer's name and number. Proposer shall
submit with his proposal, cuts, sketches, and descriptive literature, and/or complete specifications.
Reference to literature submitted with a previous proposal will not satisfy this provision. The proposer
shall also explain in detail the reason(s) why the proposed equivalent will meet the specifications and
not be considered an exception thereto. Proposals which do not comply with these requirements are
subject to rejection. Proposals lacking any written indication of intent to quote an alternate brand will be
received and considered in complete compliance with the specifications as listed on the proposal form.
12. SPECIAL CONDITIONS: The Purchasing Department has the authority to issue Special Conditions as
required for any solicitation. Any Special Conditions that vary from these General Conditions will take
precedence over the General Conditions. The special additions are supplemental and in addition to the
General Conditions. To the extent that there is a conflict between the General Conditions and the
Special Conditions, the Special Conditions will apply and control to the extent of the conflict.
13. ADDENDA AND INTERPRETATIONS: No interpretations of the meaning of the plans, specifications or
other contract documents will be made orally to any bidder. Prospective bidders must request from the
Purchasing and Contracts Manager such interpretation in writing. To be considered, such request must
be received 10 calendar days prior to the bid opening. Request must reference the date of bid opening,
bid title, and bid number. Failure to comply with this condition will result in bidders waiving their rights
to dispute the proposal. Any and all interpretations and any supplemental instructions will be in the form
of a written addenda which, if issued, will be posted on the City website and DemandStar.com not later
than (3) days prior for the opening of bids. Failure of any bidder to receive any such addenda or
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interpretation shall not relieve any bidder from any obligation under their bid as submitted. All addenda
so issued shall become a part of the contract document.
14. CONFLICT OF INTEREST: All proposal awards are subject to Section 2-72 Conflict of Interest, City of
Naples Code of Ordinances, which states: "No public officer or employee shall have or hold any
employment or contractual relationship with any business entity or any agency which is subject to the
regulation of or is doing business with the city; nor shall an officer or employee have or hold any
employment or contractual relationship that will create a continuing or frequently recurring conflict
between his private interests and the performance of his public duties or that would impede the full and
faithful discharge of his public duties. Any member of the city council or any city officer or employee who
willfully violates this section shall be guilty of malfeasance in office or position and shall forfeit his office
or position. Violation of this section with the knowledge, express or implied, of the person or corporation
contracting with or making a sale to the city shall render the contract or sale voidable by the city manager
or the city council.".
15. CONE OF SILENCE: "Cone of Silence" means a prohibition on any communication regarding a
particular Request for Proposals (RFP), Request for Qualifications (RFQ), Invitation to Bid (ITB), or other
competitive solicitation between:
Any person who seeks an award therefrom, including a potential vendor or vendor's representative, and
The City Council, City Attorney, and all City employees, and any non-employee appointed to evaluate
or recommend selection in such procurement process.
The Cone of Silence shall not apply to communications with the Procurement Official to obtain
clarification or information concerning the subject solicitation. Any such contact other than the
Procurement Official may be considered grounds for disqualification. The City shall not be responsible
for oral interpretations given by any City employee or its representative. For purposes of this section,
"vendor's representative" means an employee, partner, director, or officer of a potential vendor, or
consultant, lobbyist, or actual or potential subcontractor or sub-consultant of a vendor, or any other
individual acting through or on behalf of any person seeking an award.
16. AWARDS: As the best interest of the City may require, the right is reserved to make award(s) by
individual item, group of items, all or none, divide the award or a combination thereof; to reject any and
all proposals or waive any minor irregularity or technicality in proposals received.
17. ADDITIONAL QUANTITIES: For a period not exceeding ninety (90) days from the date of acceptance
of this offer by the buyer, the right is reserved to acquire additional quantities up to but not exceeding
those shown on proposal at the prices proposal in this invitation. If additional quantities are not
acceptable, the proposal sheets must be noted "PROPOSAL IS FOR SPECIFIED QUANTITY ONLY."
(THIS PARAGRAPH DOES NOT APPLY FOR A TERM CONTRACT.)
18. SERVICE AND WARRANTY: Unless otherwise specified, the proposer shall define any warranty
service and replacements that will be provided during and subsequent to this contract. Proposers must
explain on an attached sheet to what extent warranty and service facilities are provided.
The City of Naples will not accept any disclaimer of the warranties of merchantability and fitness for a
particular purpose for the products offered. Proposals will clearly state any additional warranties and
guarantees against defective materials and workmanship. A copy of the complete manufacturer’s
warranty statement is to be submitted with the proposal.
19. SAMPLES: Samples of items, when called for, must be furnished free of expense, and if not destroyed,
may upon request, be returned at the proposer's expense. Each individual sample must be labeled with
proposer's name, manufacturer's brand name and number, proposal number and item reference.
Request for return of samples shall be accompanied by instructions which include shipping authorization
and name of carrier and must be received with your proposal. If instructions are not received within this
time, the commodities shall be disposed of by the City of Naples.
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20. PROPOSAL PROTESTS: The City of Naples has formal protest procedures that are available upon
request.
21. INSPECTION, ACCEPTANCE AND TITLE: Inspection and acceptance will be at destination unless
otherwise provided. Title and risk of loss or damage to all items shall be the responsibility of the contract
supplier until accepted by the ordering agency, unless loss or damage results from negligence by the
ordering.
22. DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the buyer shall be final and binding on both parties.
23. GOVERNMENTAL RESTRICTIONS: In the event any governmental restrictions may be imposed which
would necessitate alteration of the material, quality, workmanship or performance of the items offered
on this proposal prior to their delivery, it shall be the responsibility of the successful proposer to notify
the buyer at once, indicating in his letter the specific regulation which required an alteration. The City
reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or
to cancel the contract at no expense to the City.
24. LEGAL REQUIREMENTS: Applicable provision of all Federal, State, county and local laws, and of all
ordinances, rules, and regulations shall govern development submittal and evaluation of all proposals
received in response hereto and shall govern any and all claims and disputes which may arise between
person(s) submitting a proposal response hereto and the City of Naples by and through its officers,
employees and authorized representatives, or any other person, natural or otherwise; and lack of
knowledge by any proposer shall not constitute a cognizable defense against the legal effect thereof.
25. PATENTS AND ROYALTIES: The proposer, without exception, shall indemnify and save harmless the
City of Naples and its employees from liability of any nature or kind, including cost and expenses for or
on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or
used in the performance of the contract, including its use by the City of Naples. If the proposer uses any
design, device, or materials covered by letters, patent or copyright, it is mutually agreed and understood
without exception that the proposal prices shall include all royalties or cost arising from the use of such
design, device, or materials in any way involved in the work.
26. ADVERTISING: In submitting a proposal, proposer agrees not to use the results there from as a part of
any commercial advertising.
27. ASSIGNMENT: Any Purchase Order issued pursuant to this proposal invitation and the monies which
may become due hereunder are not assignable except with the prior written approval of the buyer.
28. LIABILITY: The supplier shall hold and save the City of Naples, its officers, agents, and employees
harmless from liability of any kind in the performance of this contract.
29. PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a proposal on a contract to provide any
goods or services to a public entity, may not submit a proposal on a contract with a public entity for the
construction or repair of a public building or public work, may not submit proposals on leases of real
property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor,
or consultant under a contract with any public entity, and may not transact business with any public entity
in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36
months from the date of being placed on the convicted vendor list.
30. DISCRIMINATION: Pursuant to Subsection 287.134(2)(a), F.S., “an entity or affiliate who has been
placed on the discriminatory vendor list may not submit a bid, proposal or reply on a contract to provide
any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a
public entity for the construction or repair of a public building or public work; may not submit bids,
proposals or replies on leases of real property to a public entity; may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may
not transact business with any public entity”.
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31. COUNTY TAXES: No proposal shall be accepted from and no contract will be awarded to any person,
firm or corporation that is in arrears to the government of Collier County, Florida.
32. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES: The City of Naples encourages and
agrees to the successful proposer/proposer extending the pricing, terms and conditions of this solicitation
or resultant contract to other governmental entities at the discretion of the successful proposer/proposer.
IF THIS PROPOSAL IS FOR A TERM CONTRACT, THE FOLLOWING CONDITIONS SHALL ALSO
APPLY
33. ELIGIBLE USERS: All departments of the City of Naples are eligible to use this term contract. Such
purchases shall be exempt from the competitive proposal requirements otherwise applying to their
purchases.
34. PRICE ADJUSTMENTS: Any price decrease effectuated during the contract period by reason of market
change shall be passed on to City of Naples. Price increases are not acceptable.
35. CANCELLATION: All contract obligations shall prevail for at least one hundred eighty (180) days after
effective date of contract. After that period, for the protection of both parties, this contract may be
cancelled in whole or in part by either party by giving thirty (30) days prior written notice to the other
party.
36. RENEWAL: Contract will be in-place for a three (3) year term with an optional two (2) one (1) year
renewals, if mutually agreed upon by the CITY and CONTRACTOR. Pursuant to the City of Naples
Code of Ordinances, Sec.2-667(7)(e), the term of this contract may be extended by the parties for no
more than two years. Each renewal or extension shall be automatically extended for automatic and
successive additional terms, unless either party gives written notice to the other not fewer than ninety
(90) days prior to the expiration of the then current term. It is recognized that the terms “renewal” and
“extension” once had a distinct meaning in the law; however, the intent of this section is that no contract
whether continued by a renewal, extension, or a combination of the two, will result in a term of more than
three years plus two years, for a total of five years maximum without City Council approval.
37. ABNORMAL QUANTITIES: While it is not anticipated, should any unusual or abnormal requirements
arise, the City reserves the right to solicit separate proposals thereon.
38. FISCAL NON-FUNDING CLAUSE: In the event sufficient funds are not budgeted for a new fiscal period,
the City shall notify the contractor of such occurrence and the contract shall terminate on the last day of
the current fiscal year without penalty or expense to the City.
IF THIS PROPOSAL IS FOR PERFORMING A SERVICE, THE FOLLOWING CONDITIONS SHALL
ALSO APPLY
39. ALTERNATIVE PROPOSALS: Proposers offering service delivery methods other than those permitted
by the scope of work may submit a separate envelope clearly marked "ALTERNATIVE PROPOSAL".
Alternative proposals will be deemed non-responsive and will not be considered for award. All such
responses will, however, be examined prior to award. Such examination may result in cancellation of all
proposals received to permit rewriting the scope of work to include the alternative method, or the
alternative method may be considered for future requirements of the City of Naples.
40. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns and transfers to the City
of Naples all rights, titles and interest it may now have or hereafter acquire under the antitrust laws of
the United States and the State of Florida that relate to the particular goods or services purchased or
acquired by the City of Naples under said contract.
41. PROPOSER INVESTIGATIONS: Before submitting a proposal, each proposer shall make all
investigations and examinations necessary to ascertain all site conditions and requirements affecting
the full performance of the contract and to verify any representations made by the City of Naples upon
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which the proposer will rely. If the proposer receives an award as a result of its proposal submission,
failure to have made such investigations and examinations will in no way relieve the proposer from its
obligation to comply in every detail with all provisions and requirements of the contract documents, nor
will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim
whatsoever by the contractor for additional compensation.
42. CERTIFICATES AND LICENSES: The Contractor, at time of proposal, shall possess the correct
occupational licenses, all professional licenses or other authorizations necessary to carry out and
perform the work required by the City of Naples and Collier County for this project pursuant to all
applicable Federal, State and Local Laws, Statues, Ordinances, and rules and regulations of any kind.
43. CHANGE IN SCOPE OF WORK: The City of Naples may order changes in the work consisting of
additions, deletions or other revisions within the general scope of the contract. No claims may be made
by the contractor that the scope of the project or of the contractor's services has been changed, requiring
changes to the amount of compensation to the contractor or other adjustments to the contract unless
such changes or adjustments have been made by written amendment to the contract signed by the City
of Naples and the contractor. If the contractor believes that any particular work is not within the scope
of the project, is a material change, or will otherwise require more compensation to the contractor, the
contractor must immediately notify the City in writing of this belief. If the City believes that the particular
work is within the scope of the contract as written, the contractor will be ordered to and shall continue
with the work as changed and at the cost stated for the work within the scope.
44. CHANGE ORDERS: The City may, by field directive, authorize minor variations from the requirements
of the contract documents, which do not involve an adjustment in the contract price or the contract time
and are consistent with the overall intent of the contract documents. Supplemental agreements, in the
form of "change orders" shall be used to clarify the plans and specifications, to provide for unforeseen
work or alterations in plans, to change the limits of construction to meet field conditions, to provide a
safe and functional connection to an existing facility, to make the project functionally operational in
accordance with the intent of the original contract, or to adjust the contract price or the contract time
requirements. The City of Naples will not pay more than a total of 10% on markup and overhead. Any
supplemental agreement shall be approved by the City Manager, contractor and the architect/engineer,
if applicable, prior to the commencement of the modified work. The City Manager may only approve
contract change orders not exceeding 25 percent of the original contract that were originally approved
by City Council. Contracts originally approved at $50,000.00 or less will be limited to an amount that
does not exceed $75,000.00 for a change order or modification. (City Code Sec.2-667.(7)(a)(b).
The City reserves the right to make, at any time prior to or during the progress of the work, increases or
decreases in the quantities of work as may be found necessary or desirable by the City. Compensation
for changes in quantities shall be at the bid unit price for the specific item of work with no additional
charges allowed for the change in quantity.
All unit prices for items of work in the original contract shall be considered all-inclusive of expenses
necessary to accomplish the work regardless of the unit of measure (e.g. LS, LF, CY, SY, TN, etc.)
including but not limited to:
1. Material
2. Delivery
3. Direct Labor
4. Taxes
5. Rental rates
6. Fringe Benefits
7. Overhead
8. Profit
9. Markup
A change in quantities whether greater than or lower than the original bid quantity shall be treated as if
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the new quantity was part of the original quantity of work with respect to unit value. Upon approval of
changed quantities the quantities shall be adjusted on the schedule of values to reflect the new total
quantity of each item of work. Each proposal for change order shall list both the reduction in quantity of
deleted work and increased quantity of added work. The City of Naples will not pay more than a total of
10% on markup and overhead when establishing a negotiated fee for items not listed by unit price.
45. AWARDED CONTRACT: An awarded contract with hourly rates will determine any overtime that is
authorized by the City and its Project Manager. Any authorized overtime rates will be based on the
standard 1.5 time the indicated hourly rate. This multiplier will be used on any overtime hours being
charged that have been mutually agreed upon by the CITY and CONTRACTOR.
46. RATE ADJUSTMENTS: Rate Adjustments: Any adjustment to an awarded agreement that contains
equipment and labor rates in the agreement shall be made in one or more of the following ways:
1. By agreement on a fixed price adjustment before commencement of the pertinent performance
or as soon thereafter as practicable;
2. By unit prices specified in the Contract or subsequently agreed upon;
3. By the costs attributable to the event or situation covered by the provision, plus appropriate profit
or fee, all as specified in the Contract or subsequently agreed upon;
4. In such other manner as the parties may mutually agree; or
5. In the absence of agreement between the parties, by a unilateral determination by the Agency
procurement officer of the costs attributable to the event or situation covered by the provision,
plus appropriate profit or fee, all as computed by the Agency procurement officer in ccordance
with generally accepted accounting principles.
47. CONTRACTOR PERSONNEL: The City of Naples shall, throughout the life of the contract, have the right
of reasonable rejection and approval of staff or subcontractors assigned to the work by the contractor. If
the City reasonably rejects staff or subcontractors, the contractor must provide replacement staff or
subcontractors satisfactory to the City in a timely manner and at no additional cost to the City. The day-
to-day supervision and control of the contractor’s employees and sub-contractors is the responsibility
solely of the contractor.
48. COST REIMBURSEMENT: The contractor agrees that all incidental costs, including allowances for profit
and tools of the trade, must be included in the proposal rates. If an arrangement is made between the
contractor and the City to reimburse the contractor for the cost of materials provided in the performance
of the work, the contractor shall be reimbursed in the following manner: The City shall reimburse the
contractor on completion and acceptance of each assigned job, only for those materials actually used in
the performance of the work that is supported by invoices issued by the suppliers of the contractor
describing the quantity and cost of the materials purchased. No surcharge shall be added to the
supplier's invoices or included in the contractor's invoice submitted to the City that would increase the
dollar amount indicated on the supplier's invoice for the materials purchased for the assigned job.
49. EXCEPTIONS: Proposers taking exception to any part or section of the solicitation shall indicate such
exceptions on the proposal form. Failure to indicate any exception will be interpreted as the proposer's
intent to comply fully with the requirements as written. Conditional or qualified proposals, unless
specifically allowed, shall be subject to rejection in whole or in part.
50. FAILURE TO DELIVER: In the event of the contractor to fail to deliver services in accordance with the
contract terms and conditions, the City, after due oral or written notice, may procure the services from
other sources and hold the contractor responsible for any resulting purchase and administrative costs.
This remedy shall be in addition to any other remedies that the City may have.
51. FAILURE TO ENFORCE: Failure by the City at any time to enforce the provisions of the contract shall
not be construed as a waiver of any such provisions. Such failure to enforce shall not affect the validity
of the contract or any part thereof or the right of the City to enforce any provision at any time in
accordance with its terms.
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52. FORCE MAJEURE: The contractor shall not be held responsible for failure to perform the duties and
responsibilities imposed by the contract due to legal strikes, fires, riots, rebellions and acts of God
beyond the control of the contractor, unless otherwise specified in the contract.
53. INDEPENDENT CONTRACTOR: The contractor shall be legally considered an independent contractor
and neither the contractor nor its employees shall, under any circumstances, be considered servants or
agents of the City of Naples and the City of Naples shall be at no time legally responsible for any
negligence or any wrongdoing by the contractor, its servants or agents. The City of Naples shall not
withhold from the contract payments to the contractor any federal income taxes, Social Security tax, or
any other amounts for benefits to the contractor. Further, the City shall not provide to the contractor any
insurance coverage or other benefits, including Workers' Compensation normally provided by the City
for its employees.
54. ORAL STATEMENTS: No oral statement of any person shall modify or otherwise affect the terms,
conditions or specifications stated in this contract. All modifications to the contract must be made in
writing by the City of Naples.
55. QUALIFICATIONS OF PROPOSERS: The proposer may be required, before the award of any contract,
to show to the complete satisfaction of the City of Naples that it has the necessary facilities, ability, and
financial resources to provide the service specified therein in a satisfactory manner. The proposer may
also be required to give a past history and references in order to satisfy the City in regard to the
proposer's qualifications. The City may make reasonable investigations deemed necessary and proper
to determine the ability of the proposer to perform the work, and the proposer shall furnish to the City all
information for this purpose that may be requested. The City reserves the right to reject any proposal if
the evidence submitted by, or investigation of, the proposer fails to satisfy the City that the proposer is
properly qualified to carry out the obligations of the contract and to complete the work described therein.
Evaluation of the proposer's qualifications shall include:
> The ability, capacity, skill and financial resources to perform the work or service.
> The ability to perform the work service promptly or within the time specified, without delay.
> The character, integrity, reputation, judgment, experience, and efficiency of the proposer.
> The quality of performance of previous contracts or services.
56. QUALITY CONTROL: The contractor shall institute and maintain throughout the contract period a
properly documented quality control program designed to ensure that the services are provided at all
times and in all respects in accordance with the contract. The program shall include providing daily
supervision and conducting frequent inspections of the contractor's staff and ensuring that accurate
records are maintained describing the disposition of all complaints. The records so created shall be
open to inspection by the City.
57. RECOVERY OF MONEY: Whenever, under the contract, any sum of money shall be recoverable from
or payable by the contractor to the City, the same amount may be deducted from any sum due to the
contractor under the contract or under any other contract between the contractor and the City. The rights
of the City are in addition and without prejudice to any other right the City may have to claim the amount
of any loss or damage suffered by the City on account of the acts or omissions of the contractor.
58. REQUIREMENTS CONTRACT: During the period of the contract, the contractor shall provide all the
services described in the contract. The contractor understands and agrees that this is a requirements
contract and that the City shall have no obligation to the contractor if no services are required. Any
quantities that are included in the scope of work reflect the current expectations of the City for the period
of the contract. The amount is only an estimate and the contractor understands and agrees that the City
is under no obligation to the contractor to buy any amount of services as a result of having provided this
estimate or of having any typical or measurable requirement in the past. The contractor further
understands and agrees that the City may require services in excess of the estimated annual contract
amount and that the quantity actually used whether in excess of, or less than, the estimated annual
contract amount and that the quantity actually used shall not give rise to any claim for compensation
other than the total of the unit prices in the contract for the quantity actually used.
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59. TERMINATION FOR CONVENIENCE: The performance of work under the contract may be terminated
by the City in whole or in part whenever the City determines that termination is in the City's best interest.
Any such termination shall be effected by the delivery to the contractor of a written notice of termination
of at least seven (7) days before the date of termination, specifying the extent to which performance of
the work under the contract is terminated and the date upon which such termination becomes effective.
After receipt of a notice of termination, except as otherwise directed, the contractor shall stop work on
the date of the receipt of the notice or other date specified in the notice; place no further orders or
subcontracts for materials, services or facilities except as necessary for completion of such portion of
the work not terminated; terminate all vendors and subcontracts; and settle all outstanding liabilities and
claims.
60. TERMINATION FOR DEFAULT: The City of Naples reserves the right to terminate the contract if the
City determines that the contractor has failed to perform satisfactorily the work required, as determined
by the City. In the event the City decides to terminate the contract for failure to perform satisfactorily,
the City shall give to the contractor at least seven (7) days written notice before the termination takes
effect. The fifteen-day period will begin upon the mailing of notice by the City. If the contractor fails to
cure the default within the seven (7) days specified in the notice and the contract is terminated for failure
to perform satisfactorily, the contractor shall be entitled to receive compensation for all reasonable,
allocable and allowable contract services satisfactorily performed by the contractor up to the date of
termination that were accepted by the City prior to the termination. In the event the City terminates the
contract because of the default of the contractor, the contractor shall be liable for all excess costs that
the City is required to expend to complete the work under contract.
61. STATE AND FEDERAL EMPLOYMENT LAWS: Contractors providing service to the City are required
to comply with all state and federal employment laws. This includes, but is not limited to, laws resulting
from the Immigration and Reform and Control Act of 1986, wherein all employers are required to verify
the identity and employment eligibility of all employees. The Department of Homeland Security, U.S.
Citizenship and Immigration Services require employees and employers to complete Form I-9 and the
employer must examine evidence of identity and employment eligibility within three business days of the
date employment begins. Non compliant contractors will be subject to contract sanctions, up to and
including contract termination.
62. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY
EXCLUSION: “Debarment and Suspension” and 2 CFR 180 “OMB Guidelines to Agencies on
Government wide Debarment and Suspension.” These rules require all contractors using federal funds
not be debarred or suspended from doing business with the Federal Government. This includes sub-
recipients and lower tier participant for covered transactions. Signing and submitting this document
certified the organization and its principals are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal
department or agency, and further have not within the preceding three-year period been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction.
63. 119.0701 F.S. CONTACT INFORMATION FOR CITY OF NAPLES' CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK'S OFFICE: If the CONTRACTOR has questions regarding the application of
Chapter 119, Florida Statutes, to the CONTRACTOR'S duty to provide public records relating to this
contract, contact the City of Naples' Custodian of Public records, the City Clerk at Telephone: 239-213-
1015; Email: PublicRecordsReguest@naplesgov.com
; Address: 735 81h Street S., Naples, Florida
34102; Mailing address: same as street address.
64. FLORIDA PUBLIC RECORDS LAW: In accordance with Chapter 119, Florida Statutes, and, except
as may be provided by other applicable State and Federal laws, all Proposers should be aware that
sealed bids, proposals, or replies received by the City pursuant to a competitive solicitation thereto are
in the public domain and are available for public inspection, review and copying. The Proposers
are requested, however, to identify specifically any information contained in their bids/proposals which
they consider confidential and/or proprietary, inclusive of trade secrets as defined in s. 812.081,
21-039 Internet Service Provider Services - RFP
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Florida Statutes, and which they believe to be exempt from disclosure, citing specifically the
applicable exempting law. All proposals received in response to any invitation to bid, request for
proposals, or request for qualifications, will become the property of the City of Naples and will not
be returned. In the event of an award, all documentation produced as part of the contract will become
the exclusive property of the City. All materials that qualify for exemption from Chapter 119, Florida
Statutes or other applicable law must be submitted in a separate envelope, clearly identified as
"EXEMPT FROM PUBLIC DISCLOSURE" with your firm's name and the proposal number marked on
the outside. The City will not accept bids/proposals when the entire proposal is labeled as exempt from
public disclosure.
Be aware that the designation of an item as exempt from public disclosure by a Proposer may be
challenged in court by any person or entity. By designation of material in your proposal as exempt from
public disclosure, Proposer agrees to defend the City of Naples (and its employees, agents and elected
and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related
to Proposer's designation of material as exempt from public disclosure and to hold harmless the City of
Naples (and its employees, agents and elected and appointed officials) for any award to a plaintiff for
damages, costs and attorneys' fees, and for costs and attorneys' fees incurred by the City by reason of
any claim or action related to you designation of material as exempt from public disclosure.
Note: Proposer's References and Proposal Cost or Price will be deemed a public record, and if a
claim of confidentiality is made, the City may deem the proposal non-responsive.
In accordance with Chapter 119.071(1)(b)2. of the Florida Statutes, sealed bids, proposals, or
replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s.
24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision
or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.
In accordance with Chapter 119.071(1)(c)3. of the Florida Statutes, if an agency rejects all bids,
proposals, or replies submitted in response to a competitive solicitation and the agency concurrently
provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies
remain exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the
agency provides notice of an intended decision concerning the reissued competitive solicitation or until
the agency withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for
longer than 12 months after the initial agency notice rejecting all bids, proposals, or replies.
In accordance with Chapter 286.0113(2)(c)3. of the Florida Statutes, if the agency rejects all bids,
proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation,
the recording and any records presented at the exempt meeting remain exempt from s. 119.07(1) and
s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended
decision concerning the reissued competitive solicitation or until the agency withdraws the reissued
competitive solicitation. A recording and any records presented at an exempt meeting are not exempt
for longer than 12 months after the initial agency notice rejecting all bids, proposals, or replies.
65. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE: City of Naples, in accordance with the provisions
of Title VII of the Civil Rights Act of 1964 (78 Stat. 252) and the Regulations of the Department of
Commerce (15 CFR, Part 8) issued pursuant to such Act, hereby notifies all Proposers that it will ensure
that in any contract entered into pursuant to this advertisement, minority business enterprises will be
afforded full opportunity to submit proposals in response to this advertisement and will not be
discriminated against on the ground of race, color or national origin in consideration for an award.
THE CITY OF NAPLES IS AN EQUAL OPPORTUNITY EMPLOYER
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GENERAL INSURANCE REQUIREMENTS
The Contractor shall not commence work until he has obtained all the insurance required under this heading,
and until such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor
to commence work until all similar insurance required of the subcontractor has also been obtained and
approved by the Owner.
Certificates of insurance must be issued by an authorized representative of the insurance company at the
request and direction of the policyholder and must include sufficient information so as to identify the coverage
and the contract for Owner's improvements for which they are issued. Certificates of insurance must be
issued by a nationally recognized insurance company with a Best's Rating of no less than B+VII, satisfactory
to the Owner, and duly licensed to do business in the state of said Contract.
The Contractor shall procure and maintain, during the life of this Contract, Workmen's Compensation
Insurance for all of his employees to be engaged in work under this Contract, and he shall require any
subcontractor similarly to provide Workmen's Compensation Insurance for all of the latter's employees to be
engaged in such work, unless such employees are covered by the protection afforded by the Contractor's
insurance. In case any employees are to be engaged in hazardous work under this Contract, and are not
protected under this Workmen's Compensation statute, the Contractor shall provide, and shall cause each
subcontractor to provide, adequate coverage for the protection of such employees. It is acceptable to use a
State-approved Workmen's Compensation Self-Insurance fund.
The Contractor shall take out and maintain during the life of this Contract, Public Liability and Property
Damage and shall include Contractual Liability, Personal Injury, Libel, Slander, False Arrest, Malicious
Prosecution, Wrongful Entry or Eviction, Broad Form Property Damage, Products, Completed Operations and
XCU Coverage to be included on an occurrence basis, and to the full extent of the Contract to protect him,
the Owner, and any subcontractor performing work covered by this Contract from damages for personal injury,
including accidental death, as well as from claims for property damage, which may arise from operations
under this contract, whether such operations be by himself or by a subcontractor, or by anyone directly or
indirectly employed by either of them. The Contractor shall also maintain automobile liability insurance
including "non-owned and hired" coverage. The entire cost of this insurance shall be borne by the Contractor.
The amount of such insurance shall be no less than $1,000,000 annual aggregate for bodily injury and
property damage combined per occurrence.
The City of Naples must be named as Additional Insured on the insurance certificate and the following must
also be stated on the certificate. "These coverage’s are primary to all other coverage’s the City possesses
for this contract only." The City of Naples shall be named as the Certificate Holder. The Certificate Holder
shall read as follows:
The City of Naples
735 Eighth Street South
Naples, Florida 34102
No City Division, Department, or individual name should appear on the Certificate.
No other format will be acceptable.
The Certificate must state the bid number and title.
When using the ACORD 25 Certificate of Insurance only the most current version will be accepted. The
City of Naples requires a copy of a cancellation notice in the event the policy is cancelled. The City of Naples
shall be expressly endorsed onto the policy as a cancellation notice recipient.
Note: Certificates of Insurance reflecting evidence of the required insurance shall be
submitted with the response to the solicitation.
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STATEMENT OF NO BID/PROPOSAL
If you do not intend to submit a bid or proposal on this requirement, please complete and
return only this page.
Please return via email to purchasing@naplesgov.com or by mail to:
City of Naples, Purchasing Division
City Hall, 735 8
th
Street South
Naples, FL 34102
Fax 239-213-7105
Failure to respond 3 times in succession without justification shall be cause for removal
of the supplier's name from the proposal mailing list. NOTE: To qualify as a respondent,
proposer must submit a "STATEMENT OF NO BID/PROPOSAL" and it must be received
no later than the stated bid/proposal opening date and hour.
Bid #___________
Bid Title: ____________________________________________________________________
We, the undersigned, decline to bid on the above project for the following reason(s):
___ We are not able to respond to the Invitation to Bid by the specified deadline.
___ Our Company does not offer this product or service.
___ Our current work schedule will not permit us to perform the required services.
___ Unable to meet bond requirements.
___ Unable to meet insurance requirements.
___ Unable to meet bond specifications.
___ Specifications are incomplete, or information is unclear
(Please explain below).
____________________________________________________________________________
____________________________________________________________________________
Other (Please specify below)
____________________________________________________________________________
____________________________________________________________________________
Company Name______________________________________________________________
PH _____________________________ Email______________________________________
Name and Title of individual completing this form:
____________________________________________________________________________
(Printed Name) (Title)
____________________________________________________________________________
(Signature) (Date)
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Solicitation No. RFP/ITB Title:
Bidder/Respondent Name:
Relationship with Bidder/Respondent:
Title of last project:
Year last project completed
Contract Start/End Dates:
Contract Amount: $
How many projects performed:
Overall Performance:
Management Ability:
Ability to meet time schedule:
Ability of control costs:
Problems encountered:
Quality of Personnel:
How well Contractor coordinated with Owner:
Cooperation or Lack Thereof:
Quality of Subcontractors:
Subcontractor Payment Issues:
Were there any conflicts, disputes, or other problems:
Yes No
REFERENCE QUESTIONNAIRE
This reference questionnaire must be filled out by the company that has done business with the
Bidder/Respondent in the past. If the item is not applicable, please state "n/a".
If yes, were they reported early and were they managed well? How were they resolved? Were you
satisfied the resolution was fair to both parties?
PROVIDED SAME OR SIMILAR SERVICES WITHIN THE LAST 5 YEARS.
It is the bidder’s responsibility to contact the Purchasing Department prior to submitting
their bid to verify receipt of the required number of references.
CITY OF NAPLES
Purchasing Division
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Yes No
This REFERENCE QUESTIONNAIRE is provided by:
Name of Company
Email address:
Date:
This reference form must be emailed to Purchasing@naplesgov.com by the company who is
providing the reference on or before BID OPENING DATE & TIME indicated on the Cover
Sheet. Please add Solicitation Number to your E-mail subject line.
Would you contract again with the Bidder/Respondent for the same or similar
services? Do you have plans to contract with them again?
How satisfied are you with the Bidder/Respondent’s ability to perform based on your expectations
and according to the contractual arrangements?
Address of Company
Telephone No.
Signature of person filling out this reference questionnaire:
Name and title of person filling out this reference questionnaire:
Any additional comments?
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SPECIAL CONDITIONS
A. TERMS OF CONTRACT
The resulting contract will commence no earlier than October 1, 2021 and will be in-
place for a three (3) year term with an optional two (2) one (1) year renewals, if mutually
agreed upon by the CITY and CONTRACTOR. Pursuant to the City of Naples Code of
Ordinances, Sec.2-667(7)(e), the term of this contract may be extended by the parties
for no more than two years. Each renewal or extension shall be automatically extended
for automatic and successive additional terms, unless either party gives written notice
to the other not fewer than ninety (90) days prior to the expiration of the then current
term.
B. PROHIBITION OF CONTACT
Under no circumstances should any prospective organization or individual, or anyone
acting for or on behalf of a prospective organization or individual, seek to influence or
gain the support of any member of the City Council, public official or City staff favorable
to the interest of any prospective organization or individual. Likewise, contact with City
Council, any public official or city staff against the interests of other prospective
organization (s) and or individual(s) is prohibited. Any such activities will result in the
exclusion of the prospective organization or individual from consideration by the City.
C. MINIMUM QUALIFICATION
Vendors licensed to do business in the State of Florida, must submit Sunbiz report
showing your company registered as “Active”. Vendors not licensed to do business in
the State of Florida, must submit documentation equal to a Sunbiz report showing your
company registered as “Active” Report must contain a footer that contains the date the
document was printed. Printed date must be within 30 days of the solicitation opening
date.
A signed and dated IRS W-9 form with EIN is required from all vendors.
D. REFERENCES
Vendors must provide a minimum of three (3) verifiable references from similar scopes
of work as identified in this solicitation on the provided “Reference Questionnaire” form.
Failure to provide references that verify required experience will cause the Vendor to
be deemed nonresponsive.
E. STATEMENT OF NO PROPOSAL
If you will not be bidding on this producer/service, please help us by completing and
returning the Statement of No Bid/Proposal.
F. BID FORMAT
The Contract, if awarded, will be awarded on the basis of material and equipment
illustrated and described on the Drawings or specified in the Specification. If a
substitution or an “or equal” item is proposed, the proposer must submit this information
to the City of Naples Purchasing Department fifteen (15) days prior to the Bid Opening
21-039 Internet Service Provider Services - RFP
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Date and Time for evaluation as an acceptable substitution or an “or equal” item. If the
substitution or the “or equal” item is accepted, the City of Naples will issue an Addendum
to all Proposers listing the allowable substitution or the “or equal” item. The cost of
changes in related work, additional drawings which may be required to illustrate or
define the substitute or “or equal” equipment and its relationship to the other parts or
portions of the Work shall be paid by the Contractor. No change will be made in the
amount of time in which to complete the Work or in the liquidated damages.
G. PROPOSAL FORMAT
The contract, if awarded, will be awarded on the RFP submittal requirements. To create
a fair evaluation of proposals, all proposals must contain all elements in the RFP
SUBMITTAL REQUIREMENTS. The evaluation criteria will be based upon four (4)
value categories totaling up to 100 points. Upon review of the RFP, the committee MAY
schedule presentations.
H. SECURITY / BID BOND
It is the policy of the City of Naples to require a Bid Bond for all construction-related
sealed bids estimated to be in excess of $100,000. A bid bond or equivalent financial
security in the amount of five (5) percent of the bid price shall be required and must
accompany all bids. The Bid Bond is to be provided by a surety company authorized to
do business in the State of Florida or otherwise supplied in a form satisfactory to the
City. The bid bond must be submitted with the bid. When the invitation for bids requires
a bid bond, noncompliance will result in rejection of the bid.
Note that failure or refusal of the awarded bidder to enter into a contract within twenty
(20) calendar days after receipt of said contract will result in damages to the City and
bid bond will be forfeited to the City as liquidated damages.
I. PROPOSAL CONSTRUCTION PERFORMANCE & PAYMENT BONDS
The Contractor shall furnish to the City a Payment and Performance bond executed by
a surety company licensed to do business in the State of Florida and/or irrevocable
letter of credit issued by a bank acceptable by the City to ensure the faithful performance
of the Agreement and all obligations arising hereunder in the amount of the value of one
contractual year of the contract required to complete the annual Scope of Services
provided herein. The clean irrevocable letter of credit or bonds provided hereunder may
be substituted for each other upon approval from the City of Naples. The form of the
bonds, or letter of credit and the Surety Company shall be acceptable to the City, its
City Attorney and the Contract Administrator and shall be maintained during the term of
this Agreement. The bonds shall be endorsed to show The City of Naples, a political
subdivision of the State of Florida, to provide that bonds shall not be canceled, limited,
or non-renewable until after thirty (30) days written notice has been given to the City. A
current payment and performance bond or its irrevocable equivalent letter of credit must
be on file with the City that evidences the required coverage of each contractual year of
the Contract.
J. QUESTIONS
Questions regarding this proposer packet must be received in writing in the
Purchasing Division NO LATER THAN TEN CALENDAR DAYS PRIOR TO THE BID
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OPENING DATE TO ENSURE AN ANSWER IS PROVIDED PRIOR TO CLOSING.
Last day for questions is 7/5/2021
Direct all questions to:
Gerald “Jed” Secory, MBA / CPPO / CPM
Purchasing and Contracts Manager
City of Naples, Purchasing Division
735 8
th
Street South
Naples, Florida 34102
PH: (239) 213-7102 FX: (239) 213-7105
Jsecory@naplesgov.com
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SUBMISSION CHECKLIST
Bidder certifies by signature below that the following Documents are included in the Bid Submittal,
fully completed in accordance with the bid requirements. It’s the bidder’s responsibility to contact
the Purchasing Department prior to submitting a bid to ascertain if any addenda have been issued, to
obtain any and all such addenda and return executed addenda with this bid. Bidder should check off
each of the following items as completed and submit with bid response:
CHECKLIST ELEMENTS
INCLUDED
Bidder must submit one (1) original signature (clearly marked as such) of the response
and five (5) copies (clearly marked as such)
of the response and one (1) properly
indexed Windows© compatible PDF of the original document on a CD or USB Flash
Drive containing one PDF file of the full response that is clearly labeled with your
company’s name, Solicitation number, title and contact information.
Include any required drawings; descriptive literature; qualifications; schedules; product
compliance / exceptions; alternatives; questionnaire; references, forms, tabs,
pricing/cost; and any information required of the proposer identified in the text of the bid
including information for bid evaluation.
Include any Professional Licenses (General Contractors license, Underground Utility
and Excavation,
Builders, etc.) that qualify the firm for this solicitation as well as
applicable bond documents, if required. Note if you are not a single prime contractor.
List all subcontractors to be used for our project in your bid/proposal and their
professional licenses.
Mandatory FORMS from this document to be included are: Cover Sheet, Reference
Questionnaire, Submission Checklist Sheet, signed IRS W-9 (OCT 2018), Sunbiz
Report, Schedule of Values, Acknowledgement of Business Type and Certificates
of Insurance
Have an authorized individual sign the appropriate pages including the Cover Sheet
with any bid addendums initialed. Include all Addendums with your Proposal.
Ensure the following:
1. The Proposal has been signed.
2. Proposal addressed the evaluation criteria.
3. Proposal prices offered have been reviewed.
4. The price extensions and totals have been checked.
5. Tab format was followed.
Bid document needs to be received by the OPENING DATE & TIME indicated on the
Cover Sheet. The mailing envelope must be addressed to:
City of Naples
Purchasing Division
735 8th Street South
Naples, Florida 34102
The mailing envelope must be sealed and marked with:
Bid Number: 21-039
Title:
Internet Service Provider Services - RFP
Opening Date:7/15/2021
Company Name:
Contact information:
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Submitting Vendor Name: ____________________________________________________
Authorized Bidder’s Signature: ________________________________________________
At the discretion of the Purchasing Manager, bids or proposals with minor irregularities may be
accepted and allowed to be corrected when in the best interest of the City.
21-039 Internet Service Provider Services - RFP
19
click to sign
signature
click to edit
Form W-9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
Print or type.
See Specific Instructions on page 3.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership)
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions)
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
or
Employer identification number
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person
Date
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X
Form W-9 (Rev. 10-2018)
21-039 Internet Service Provider Services - RFP
20
Form W-9 (Rev. 10-2018)
Page 2
By signing the filled-out form, you:
1. Certify that the TIN you are giving is correct (or you are waiting for a
number to be issued),
2. Certify that you are not subject to backup withholding, or
3. Claim exemption from backup withholding if you are a U.S. exempt
payee. If applicable, you are also certifying that as a U.S. person, your
allocable share of any partnership income from a U.S. trade or business
is not subject to the withholding tax on foreign partners' share of
effectively connected income, and
4. Certify that FATCA code(s) entered on this form (if any) indicating
that you are exempt from the FATCA reporting, is correct. See What is
FATCA reporting, later, for further information.
Note: If you are a U.S. person and a requester gives you a form other
than Form W-9 to request your TIN, you must use the requester’s form if
it is substantially similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien;
• A partnership, corporation, company, or association created or
organized in the United States or under the laws of the United States;
• An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301.7701-7).
Special rules for partnerships. Partnerships that conduct a trade or
business in the United States are generally required to pay a withholding
tax under section 1446 on any foreign partners’ share of effectively
connected taxable income from such business. Further, in certain cases
where a Form W-9 has not been received, the rules under section 1446
require a partnership to presume that a partner is a foreign person, and
pay the section 1446 withholding tax. Therefore, if you are a U.S. person
that is a partner in a partnership conducting a trade or business in the
United States, provide Form W-9 to the partnership to establish your
U.S. status and avoid section 1446 withholding on your share of
partnership income.
In the cases below, the following person must give Form W-9 to the
partnership for purposes of establishing its U.S. status and avoiding
withholding on its allocable share of net income from the partnership
conducting a trade or business in the United States.
• In the case of a disregarded entity with a U.S. owner, the U.S. owner
of the disregarded entity and not the entity;
• In the case of a grantor trust with a U.S. grantor or other U.S. owner,
generally, the U.S. grantor or other U.S. owner of the grantor trust and
not the trust; and
• In the case of a U.S. trust (other than a grantor trust), the U.S. trust
(other than a grantor trust) and not the beneficiaries of the trust.
Foreign person. If you are a foreign person or the U.S. branch of a
foreign bank that has elected to be treated as a U.S. person, do not use
Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see
Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign
Entities).
Nonresident alien who becomes a resident alien. Generally, only a
nonresident alien individual may use the terms of a tax treaty to reduce
or eliminate U.S. tax on certain types of income. However, most tax
treaties contain a provision known as a “saving clause.” Exceptions
specified in the saving clause may permit an exemption from tax to
continue for certain types of income even after the payee has otherwise
become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an exception
contained in the saving clause of a tax treaty to claim an exemption
from U.S. tax on certain types of income, you must attach a statement
to Form W-9 that specifies the following five items.
1. The treaty country. Generally, this must be the same treaty under
which you claimed exemption from tax as a nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that contains the
saving clause and its exceptions.
4. The type and amount of income that qualifies for the exemption
from tax.
5. Sufficient facts to justify the exemption from tax under the terms of
the treaty article.
Example. Article 20 of the U.S.-China income tax treaty allows an
exemption from tax for scholarship income received by a Chinese
student temporarily present in the United States. Under U.S. law, this
student will become a resident alien for tax purposes if his or her stay in
the United States exceeds 5 calendar years. However, paragraph 2 of
the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows
the provisions of Article 20 to continue to apply even after the Chinese
student becomes a resident alien of the United States. A Chinese
student who qualifies for this exception (under paragraph 2 of the first
protocol) and is relying on this exception to claim an exemption from tax
on his or her scholarship or fellowship income would attach to Form
W-9 a statement that includes the information described above to
support that exemption.
If you are a nonresident alien or a foreign entity, give the requester the
appropriate completed Form W-8 or Form 8233.
Backup Withholding
What is backup withholding? Persons making certain payments to you
must under certain conditions withhold and pay to the IRS 24% of such
payments. This is called “backup withholding.” Payments that may be
subject to backup withholding include interest, tax-exempt interest,
dividends, broker and barter exchange transactions, rents, royalties,
nonemployee pay, payments made in settlement of payment card and
third party network transactions, and certain payments from fishing boat
operators. Real estate transactions are not subject to backup
withholding.
You will not be subject to backup withholding on payments you
receive if you give the requester your correct TIN, make the proper
certifications, and report all your taxable interest and dividends on your
tax return.
Payments you receive will be subject to backup withholding if:
1. You do not furnish your TIN to the requester,
2. You do not certify your TIN when required (see the instructions for
Part II for details),
3. The IRS tells the requester that you furnished an incorrect TIN,
4. The IRS tells you that you are subject to backup withholding
because you did not report all your interest and dividends on your tax
return (for reportable interest and dividends only), or
5. You do not certify to the requester that you are not subject to
backup withholding under 4 above (for reportable interest and dividend
accounts opened after 1983 only).
Certain payees and payments are exempt from backup withholding.
See Exempt payee code, later, and the separate Instructions for the
Requester of Form W-9 for more information.
Also see Special rules for partnerships, earlier.
What is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a
participating foreign financial institution to report all United States
account holders that are specified United States persons. Certain
payees are exempt from FATCA reporting. See Exemption from FATCA
reporting code, later, and the Instructions for the Requester of Form
W-9 for more information.
Updating Your Information
You must provide updated information to any person to whom you
claimed to be an exempt payee if you are no longer an exempt payee
and anticipate receiving reportable payments in the future from this
person. For example, you may need to provide updated information if
you are a C corporation that elects to be an S corporation, or if you no
longer are tax exempt. In addition, you must furnish a new Form W-9 if
the name or TIN changes for the account; for example, if the grantor of a
grantor trust dies.
Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a
requester, you are subject to a penalty of $50 for each such failure
unless your failure is due to reasonable cause and not to willful neglect.
Civil penalty for false information with respect to withholding. If you
make a false statement with no reasonable basis that results in no
backup withholding, you are subject to a $500 penalty.
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Form W-9 (Rev. 10-2018)
Page 3
Criminal penalty for falsifying information. Willfully falsifying
certifications or affirmations may subject you to criminal penalties
including fines and/or imprisonment.
Misuse of TINs. If the requester discloses or uses TINs in violation of
federal law, the requester may be subject to civil and criminal penalties.
Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line
blank. The name should match the name on your tax return.
If this Form W-9 is for a joint account (other than an account
maintained by a foreign financial institution (FFI)), list first, and then
circle, the name of the person or entity whose number you entered in
Part I of Form W-9. If you are providing Form W-9 to an FFI to document
a joint account, each holder of the account that is a U.S. person must
provide a Form W-9.
a. Individual. Generally, enter the name shown on your tax return. If
you have changed your last name without informing the Social Security
Administration (SSA) of the name change, enter your first name, the last
name as shown on your social security card, and your new last name.
Note: ITIN applicant: Enter your individual name as it was entered on
your Form W-7 application, line 1a. This should also be the same as the
name you entered on the Form 1040/1040A/1040EZ you filed with your
application.
b. Sole proprietor or single-member LLC. Enter your individual
name as shown on your 1040/1040A/1040EZ on line 1. You may enter
your business, trade, or “doing business as” (DBA) name on line 2.
c. Partnership, LLC that is not a single-member LLC, C
corporation, or S corporation. Enter the entity's name as shown on the
entity's tax return on line 1 and any business, trade, or DBA name on
line 2.
d. Other entities. Enter your name as shown on required U.S. federal
tax documents on line 1. This name should match the name shown on the
charter or other legal document creating the entity. You may enter any
business, trade, or DBA name on line 2.
e. Disregarded entity. For U.S. federal tax purposes, an entity that is
disregarded as an entity separate from its owner is treated as a
“disregarded entity.” See Regulations section 301.7701-2(c)(2)(iii). Enter
the owner's name on line 1. The name of the entity entered on line 1
should never be a disregarded entity. The name on line 1 should be the
name shown on the income tax return on which the income should be
reported. For example, if a foreign LLC that is treated as a disregarded
entity for U.S. federal tax purposes has a single owner that is a U.S.
person, the U.S. owner's name is required to be provided on line 1. If
the direct owner of the entity is also a disregarded entity, enter the first
owner that is not disregarded for federal tax purposes. Enter the
disregarded entity's name on line 2, “Business name/disregarded entity
name.” If the owner of the disregarded entity is a foreign person, the
owner must complete an appropriate Form W-8 instead of a Form W-9.
This is the case even if the foreign person has a U.S. TIN.
Line 2
If you have a business name, trade name, DBA name, or disregarded
entity name, you may enter it on line 2.
Line 3
Check the appropriate box on line 3 for the U.S. federal tax
classification of the person whose name is entered on line 1. Check only
one box on line 3.
IF the entity/person on line 1 is
a(n) . . .
THEN check the box for . . .
• Corporation Corporation
• Individual
• Sole proprietorship, or
• Single-member limited liability
company (LLC) owned by an
individual and disregarded for U.S.
federal tax purposes.
Individual/sole proprietor or single-
member LLC
• LLC treated as a partnership for
U.S. federal tax purposes,
• LLC that has filed Form 8832 or
2553 to be taxed as a corporation,
or
• LLC that is disregarded as an
entity separate from its owner but
the owner is another LLC that is
not disregarded for U.S. federal tax
purposes.
Limited liability company and enter
the appropriate tax classification.
(P= Partnership; C= C corporation;
or S= S corporation)
• Partnership Partnership
• Trust/estate Trust/estate
Line 4, Exemptions
If you are exempt from backup withholding and/or FATCA reporting,
enter in the appropriate space on line 4 any code(s) that may apply to
you.
Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from
backup withholding.
• Except as provided below, corporations are exempt from backup
withholding for certain payments, including interest and dividends.
• Corporations are not exempt from backup withholding for payments
made in settlement of payment card or third party network transactions.
• Corporations are not exempt from backup withholding with respect to
attorneys’ fees or gross proceeds paid to attorneys, and corporations
that provide medical or health care services are not exempt with respect
to payments reportable on Form 1099-MISC.
The following codes identify payees that are exempt from backup
withholding. Enter the appropriate code in the space in line 4.
1—An organization exempt from tax under section 501(a), any IRA, or
a custodial account under section 403(b)(7) if the account satisfies the
requirements of section 401(f)(2)
2—The United States or any of its agencies or instrumentalities
3—A state, the District of Columbia, a U.S. commonwealth or
possession, or any of their political subdivisions or instrumentalities
4—A foreign government or any of its political subdivisions, agencies,
or instrumentalities
5—A corporation
6—A dealer in securities or commodities required to register in the
United States, the District of Columbia, or a U.S. commonwealth or
possession
7—A futures commission merchant registered with the Commodity
Futures Trading Commission
8—A real estate investment trust
9—An entity registered at all times during the tax year under the
Investment Company Act of 1940
10—A common trust fund operated by a bank under section 584(a)
11—A financial institution
12—A middleman known in the investment community as a nominee or
custodian
13—A trust exempt from tax under section 664 or described in section
4947
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Form W-9 (Rev. 10-2018)
Page 4
The following chart shows types of payments that may be exempt
from backup withholding. The chart applies to the exempt payees listed
above, 1 through 13.
IF the payment is for . . . THEN the payment is exempt
for . . .
Interest and dividend payments All exempt payees except
for 7
Broker transactions Exempt payees 1 through 4 and 6
through 11 and all C corporations.
S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.
Barter exchange transactions and
patronage dividends
Exempt payees 1 through 4
Payments over $600 required to be
reported and direct sales over
$5,000
1
Generally, exempt payees
1 through 5
2
Payments made in settlement of
payment card or third party network
transactions
Exempt payees 1 through 4
1
See Form 1099-MISC, Miscellaneous Income, and its instructions.
2
However, the following payments made to a corporation and
reportable on Form 1099-MISC are not exempt from backup
withholding: medical and health care payments, attorneys’ fees, gross
proceeds paid to an attorney reportable under section 6045(f), and
payments for services paid by a federal executive agency.
Exemption from FATCA reporting code. The following codes identify
payees that are exempt from reporting under FATCA. These codes
apply to persons submitting this form for accounts maintained outside
of the United States by certain foreign financial institutions. Therefore, if
you are only submitting this form for an account you hold in the United
States, you may leave this field blank. Consult with the person
requesting this form if you are uncertain if the financial institution is
subject to these requirements. A requester may indicate that a code is
not required by providing you with a Form W-9 with “Not Applicable” (or
any similar indication) written or printed on the line for a FATCA
exemption code.
A—An organization exempt from tax under section 501(a) or any
individual retirement plan as defined in section 7701(a)(37)
B—The United States or any of its agencies or instrumentalities
C—A state, the District of Columbia, a U.S. commonwealth or
possession, or any of their political subdivisions or instrumentalities
D—A corporation the stock of which is regularly traded on one or
more established securities markets, as described in Regulations
section 1.1472-1(c)(1)(i)
E—A corporation that is a member of the same expanded affiliated
group as a corporation described in Regulations section 1.1472-1(c)(1)(i)
F—A dealer in securities, commodities, or derivative financial
instruments (including notional principal contracts, futures, forwards,
and options) that is registered as such under the laws of the United
States or any state
G—A real estate investment trust
H—A regulated investment company as defined in section 851 or an
entity registered at all times during the tax year under the Investment
Company Act of 1940
I—A common trust fund as defined in section 584(a)
J—A bank as defined in section 581
K—A broker
L—A trust exempt from tax under section 664 or described in section
4947(a)(1)
M—A tax exempt trust under a section 403(b) plan or section 457(g)
plan
Note: You may wish to consult with the financial institution requesting
this form to determine whether the FATCA code and/or exempt payee
code should be completed.
Line 5
Enter your address (number, street, and apartment or suite number).
This is where the requester of this Form W-9 will mail your information
returns. If this address differs from the one the requester already has on
file, write NEW at the top. If a new address is provided, there is still a
chance the old address will be used until the payor changes your
address in their records.
Line 6
Enter your city, state, and ZIP code.
Part I. Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. If you are a resident alien and
you do not have and are not eligible to get an SSN, your TIN is your IRS
individual taxpayer identification number (ITIN). Enter it in the social
security number box. If you do not have an ITIN, see How to get a TIN
below.
If you are a sole proprietor and you have an EIN, you may enter either
your SSN or EIN.
If you are a single-member LLC that is disregarded as an entity
separate from its owner, enter the owner’s SSN (or EIN, if the owner has
one). Do not enter the disregarded entity’s EIN. If the LLC is classified as
a corporation or partnership, enter the entity’s EIN.
Note: See What Name and Number To Give the Requester, later, for
further clarification of name and TIN combinations.
How to get a TIN. If you do not have a TIN, apply for one immediately.
To apply for an SSN, get Form SS-5, Application for a Social Security
Card, from your local SSA office or get this form online at
www.SSA.gov. You may also get this form by calling 1-800-772-1213.
Use Form W-7, Application for IRS Individual Taxpayer Identification
Number, to apply for an ITIN, or Form SS-4, Application for Employer
Identification Number, to apply for an EIN. You can apply for an EIN
online by accessing the IRS website at www.irs.gov/Businesses and
clicking on Employer Identification Number (EIN) under Starting a
Business. Go to www.irs.gov/Forms to view, download, or print Form
W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to
place an order and have Form W-7 and/or SS-4 mailed to you within 10
business days.
If you are asked to complete Form W-9 but do not have a TIN, apply
for a TIN and write “Applied For” in the space for the TIN, sign and date
the form, and give it to the requester. For interest and dividend
payments, and certain payments made with respect to readily tradable
instruments, generally you will have 60 days to get a TIN and give it to
the requester before you are subject to backup withholding on
payments. The 60-day rule does not apply to other types of payments.
You will be subject to backup withholding on all such payments until
you provide your TIN to the requester.
Note: Entering “Applied For” means that you have already applied for a
TIN or that you intend to apply for one soon.
Caution: A disregarded U.S. entity that has a foreign owner must use
the appropriate Form W-8.
Part II. Certification
To establish to the withholding agent that you are a U.S. person, or
resident alien, sign Form W-9. You may be requested to sign by the
withholding agent even if item 1, 4, or 5 below indicates otherwise.
For a joint account, only the person whose TIN is shown in Part I
should sign (when required). In the case of a disregarded entity, the
person identified on line 1 must sign. Exempt payees, see
Exempt payee
code,
earlier.
Signature requirements. Complete the certification as indicated in
items 1 through 5 below.
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Form W-9 (Rev. 10-2018)
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1. Interest, dividend, and barter exchange accounts opened
before 1984 and broker accounts considered active during 1983.
You must give your correct TIN, but you do not have to sign the
certification.
2. Interest, dividend, broker, and barter exchange accounts
opened after 1983 and broker accounts considered inactive during
1983. You must sign the certification or backup withholding will apply. If
you are subject to backup withholding and you are merely providing
your correct TIN to the requester, you must cross out item 2 in the
certification before signing the form.
3. Real estate transactions. You must sign the certification. You may
cross out item 2 of the certification.
4. Other payments. You must give your correct TIN, but you do not
have to sign the certification unless you have been notified that you
have previously given an incorrect TIN. “Other payments” include
payments made in the course of the requester’s trade or business for
rents, royalties, goods (other than bills for merchandise), medical and
health care services (including payments to corporations), payments to
a nonemployee for services, payments made in settlement of payment
card and third party network transactions, payments to certain fishing
boat crew members and fishermen, and gross proceeds paid to
attorneys (including payments to corporations).
5. Mortgage interest paid by you, acquisition or abandonment of
secured property, cancellation of debt, qualified tuition program
payments (under section 529), ABLE accounts (under section 529A),
IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct
TIN, but you do not have to sign the certification.
What Name and Number To Give the Requester
For this type of account: Give name and SSN of:
1. Individual The individual
2. Two or more individuals (joint
account) other than an account
maintained by an FFI
The actual owner of the account or, if
combined funds, the first individual on
the account
1
3. Two or more U.S. persons
(joint account maintained by an FFI)
Each holder of the account
4. Custodial account of a minor
(Uniform Gift to Minors Act)
The minor
2
5. a. The usual revocable savings trust
(grantor is also trustee)
b. So-called trust account that is not
a legal or valid trust under state law
The grantor-trustee
1
The actual owner
1
6. Sole proprietorship or disregarded
entity owned by an individual
The owner
3
7. Grantor trust filing under Optional
Form 1099 Filing Method 1 (see
Regulations section 1.671-4(b)(2)(i)
(A))
The grantor*
For this type of account: Give name and EIN of:
8. Disregarded entity not owned by an
individual
The owner
9. A valid trust, estate, or pension trust
Legal entity
4
10. Corporation or LLC electing
corporate status on Form 8832 or
Form 2553
The corporation
11. Association, club, religious,
charitable, educational, or other tax-
exempt organization
The organization
12. Partnership or multi-member LLC
The partnership
13. A broker or registered nominee
The broker or nominee
For this type of account: Give name and EIN of:
14. Account with the Department of
Agriculture in the name of a public
entity (such as a state or local
government, school district, or
prison) that receives agricultural
program payments
The public entity
15.
Grantor trust filing under the Form
1041 Filing Method or the Optional
Form 1099 Filing Method 2 (see
Regulations section 1.671-4(b)(2)(i)(B))
The trust
1
List first and circle the name of the person whose number you furnish.
If only one person on a joint account has an SSN, that person’s number
must be furnished.
2
Circle the minor’s name and furnish the minor’s SSN.
3
You must show your individual name and you may also enter your
business or DBA name on the “Business name/disregarded entity”
name line. You may use either your SSN or EIN (if you have one), but the
IRS encourages you to use your SSN.
4
List first and circle the name of the trust, estate, or pension trust. (Do
not furnish the TIN of the personal representative or trustee unless the
legal entity itself is not designated in the account title.) Also see Special
rules for partnerships, earlier.
*Note: The grantor also must provide a Form W-9 to trustee of trust.
Note: If no name is circled when more than one name is listed, the
number will be considered to be that of the first name listed.
Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information
such as your name, SSN, or other identifying information, without your
permission, to commit fraud or other crimes. An identity thief may use
your SSN to get a job or may file a tax return using your SSN to receive
a refund.
To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax preparer.
If your tax records are affected by identity theft and you receive a
notice from the IRS, respond right away to the name and phone number
printed on the IRS notice or letter.
If your tax records are not currently affected by identity theft but you
think you are at risk due to a lost or stolen purse or wallet, questionable
credit card activity or credit report, contact the IRS Identity Theft Hotline
at 1-800-908-4490 or submit Form 14039.
For more information, see Pub. 5027, Identity Theft Information for
Taxpayers.
Victims of identity theft who are experiencing economic harm or a
systemic problem, or are seeking help in resolving tax problems that
have not been resolved through normal channels, may be eligible for
Taxpayer Advocate Service (TAS) assistance. You can reach TAS by
calling the TAS toll-free case intake line at 1-877-777-4778 or TTY/TDD
1-800-829-4059.
Protect yourself from suspicious emails or phishing schemes.
Phishing is the creation and use of email and websites designed to
mimic legitimate business emails and websites. The most common act
is sending an email to a user falsely claiming to be an established
legitimate enterprise in an attempt to scam the user into surrendering
private information that will be used for identity theft.
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Form W-9 (Rev. 10-2018)
Page 6
The IRS does not initiate contacts with taxpayers via emails. Also, the
IRS does not request personal detailed information through email or ask
taxpayers for the PIN numbers, passwords, or similar secret access
information for their credit card, bank, or other financial accounts.
If you receive an unsolicited email claiming to be from the IRS,
forward this message to phishing@irs.gov. You may also report misuse
of the IRS name, logo, or other IRS property to the Treasury Inspector
General for Tax Administration (TIGTA) at 1-800-366-4484. You can
forward suspicious emails to the Federal Trade Commission at
spam@uce.gov or report them at www.ftc.gov/complaint. You can
contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338).
If you have been the victim of identity theft, see www.IdentityTheft.gov
and Pub. 5027.
Visit www.irs.gov/IdentityTheft to learn more about identity theft and
how to reduce your risk.
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your
correct TIN to persons (including federal agencies) who are required to
file information returns with the IRS to report interest, dividends, or
certain other income paid to you; mortgage interest you paid; the
acquisition or abandonment of secured property; the cancellation of
debt; or contributions you made to an IRA, Archer MSA, or HSA. The
person collecting this form uses the information on the form to file
information returns with the IRS, reporting the above information.
Routine uses of this information include giving it to the Department of
Justice for civil and criminal litigation and to cities, states, the District of
Columbia, and U.S. commonwealths and possessions for use in
administering their laws. The information also may be disclosed to other
countries under a treaty, to federal and state agencies to enforce civil
and criminal laws, or to federal law enforcement and intelligence
agencies to combat terrorism. You must provide your TIN whether or
not you are required to file a tax return. Under section 3406, payers
must generally withhold a percentage of taxable interest, dividend, and
certain other payments to a payee who does not give a TIN to the payer.
Certain penalties may also apply for providing false or fraudulent
information.
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click to sign
signature
click to edit
Item Fiber Speed
Proposed
Speed
Unit
Non Requiring
Fees/Buildout
Total Price
1 1Gbps or better Month $ $
2 1Gbps or better Month $ $
3
100 Mbps or
faster
Month $ $
4
100 Mbps or
faster
Month $ $
5
100 Mbps or
faster
Month $ $
6
100 Mbps or
faster
Month $ $
7
100 Mbps or
faster
Month $ $
8 $
9 $
YES NO
PERCENT AND/OR TERMS FOR
EARLY PAYMENT
TOTAL Non Requiring Fees/Buildout
TOTAL MONTHLY PRICE
SECTION 2: AUXILIARY LOCATIONS
SECTION 1: MAIN LOCATION
835 8th Ave S
295 Riverside Circle
$
$
Location Address
Unit Price
$
$
$
$
$
755 8th Ave S - Norris Center
1600 Fleischmann Blvd -
Fleischman Park
301 11th St N - River Park
Community Center
1000 Fleischmann Blvd -
Water Treatment Plant
1301 Gulfshore blvd N -
Lowdermilk Park
SCHEDULE OF VALUES
ITB 21-039
Internet Service Provider Services - RFP
This solicitation has potential for P-Card Payment. Does your company accept credit card payment?
YES____ NO____
If "yes" please indicate payment options on the below chart.
Prompt payment terms:_____% _____Days; Net 30 Days
Discount for early payment?
Is there an additional charge for credit card payment?
Is there a discount for a credit card payment?
Payment Options
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(Printed Name) (Title)
(Signature) (Date)
X_____________________________________________________________________________________________________
Company Name:_______________________________________________________________________________________
EIN:__________________________________________________________________________________________________
Email: ________________________________________________________________________________________________
Name and Title of individual completing this schedule:
______________________________________________________________________________________________________
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ACKNOWLEDGEMENT OF BUSINESS TYPE
The undersigned Bidder certifies that this bid package is submitted in accordance
with the specifications in its entirety and with full understanding of the conditions
governing this bid.
BUSINESS ADDRESS of BIDDER:
_____________________________________________________________________________________________
Company Name
______________________________________________________________________________
Address
____________________________________________________________________________________
City State Zip
Telephone No. _____________________________ Fax No.____________________________________
SIGNATURE OF BIDDER
If an Individual: _______________________________________________________________________
Signature Print Name
Doing business as_____________________________________________________________________
If a Partnership:_______________________________________________________________________
By:_________________________________________________________________________________
Partner Signature Print Name
If a Corporation:_______________________________________________________________________
Corporate Name
(a_____________________Corporation) In what State is the Corporation Incorporated? _____________
If not incorporated under the laws of Florida, are you licensed to do business in Florida? Yes___ No___
By:_________________________________________________________________________________
Signature Print Name
Sign and Date Form: Certification:
Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature
Print Name
Title
Date
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LIST OF SUBCONTRACTORS
The undersigned states the following is a full and complete list of the proposed
subcontractors on this Project and the class of work to be performed by each, and such
list will not be added to nor altered without written consent of the owner through the
Engineer.
Subcontractor Name and Address Class of Work to be Performed
1.
2.
3.
4.
5.
6.
7.
8.
9.
Submitting Vendor Name: ___________________________________________
Authorized Bidder’s Signature: _______________________________________
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MATERIALS & SUPPLIERS
The Bidder is required to state below, material and suppliers he proposes to utilize on
this project. No change will be allowed after submittal of Bid. Any substitute material
proposed must be listed below and must be approved by Engineer, Bidder shall furnish
the manufacturer named and the specifications. Acceptance of this Bid does not
constitute acceptance of material proposed on this list.
MATERIAL SUPPLIER
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Submitting Vendor Name: ___________________________________________________
Authorized Bidder’s Signature: _______________________________________________
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EQUIPMENT SCHEDULE
(List only Major Items above $25,000 value)
Year Make Model Owned/Leased/Financed Location
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
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Attachment: Immigration Law Affidavit Certification
This Affidavit is required and should be signed by an authorized principal of the firm, notarized and submitted with formal
Invitations to Bid (ITB’s) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in
the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor’s/bidder’s proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile
page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this
Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the (Vendor / Bidder) being a
Contractor, Firm, Consultant, etc., and their Submittal of a Bid (ITB, RFP, RFQ, etc.) as non-responsive.
City of Naples will not intentionally award CITY contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act (“INA”).
City of Naples may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by City of Naples.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor’s / Bidder’s proposal.
Company Name
____________________________________________________________________
Print Name
Title _______________________
Signature
Date _______________________
State of ___________________
County of _________________
The foregoing instrument was signed and acknowledged before me this ______day of ____________, 20___, by
_______________________________ who has produced _____________________________ as identification.
(Print or Type Name) (Type of Identification and Number)
_____________________________________
Notary Public Signature
_____________________________________
Printed Name of Notary Public
_____________________________________
Notary Commission Number/Expiration
The signee of these Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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City of Naples, FL
RFP No. 21-039
Internet Service Provider Services - RFP
Index
Page
Cover Sheet Required 1
General Conditions 2
General Insurance Requirements Required 12
Statement of No Bid/Proposal 13
References Required 14
Special Conditions 16
Submission Checklist Required 19
IRS W-9 FORM Required 20
Schedule of Values Required 26
Acknowledgedment of Business Type Required 28
List of Subcontractors Required 29
Materials & Suppliers Required 30
Equipment Schedule Required 31
Immigration Law Affidavit Certification Required 32
INTRODUCTION 35
SCOPE OF WORK/SPECIFICATIONS
CONTRACT MANAGEMENT
AVAILABILITY
NETWORK OPERATIONS CENTER (NOC) SCHEDULE
CODES AND STANDARDS
SERVICE AND MAINTENANCE
INSTALLATION AND CUTOVER TIMELINE
LICENSES AND PERMITS
INSURANCE
SUB-CONTRACTORS AND MATERIAL SUPPLIERS
PRE-CONSTRUCTION CONFERENCE
SCHEDULING OF WORK
PAYMENT REQUESTS, INVOICES AND WORK REPORTS
PROTECTION OF WORK, PROPERTY AND PERSON
CONDUCT
CONTRACTOR’S EQUIPMENT
DISPOSAL OF DEBRIS
NON-PERFORMANCE
QUALIFICATIONS
INSPECTION
POST-STORM RESPONSE
REJECTING DEFECTIVE WORK
PROTECTION OF FACILITIES, PUBLIC AND PRIVATE PROPERTY
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PROTECTION OF OVERHEAD UTILITIES
PROTECTION OF UNDERGROUND UTILITIES
TRAFFIC CONTROL
SELECTION PROCESS
SUBMITTAL REQUIREMENTS REQUIRED Required
TAB 1 - Cover Letter and Mandatory Forms Information
TAB 2 - Proposer’s Experience and Qualifications
TAB 3 - Performance and Reliability Measures
TAB 4 - Installation and Cutover Timeline
TAB 5 - Schedule of Values
INCURRING COSTS
FIRM RANKING AND SELECTION
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City of Naples, FL
RFP No. 21-039
Internet Service Provider Services - RFP
PROJECT REQUIREMENTS AND SPECIFICATIONS
A. INTRODUCTION
The City of Naples is seeking proposals from Internet Service Providers (ISP) to supply
fiber-based internet to its two main locations. The City has also listed auxiliary locations
where it would like proposals for service if the provider can service the building. A
provider may choose to submit for any or all locations listed.
B. SCOPE OF WORK/SPECIFICATIONS
1. The awarded contractor must install all services and equipment included in
proposal.
2. The awarded contractor must provide bandwidth 24 hours per day, 365 days per
year.
3. The awarded contractor must have network engineering support 24 hours per day,
365 days per year accessible to City IT department staff. All normal upgrades and
maintenance window activity must be approved in advanced by City IT department
staff. All emergency maintenance and upgrade activity must be coordinated
through the outage notification process.
4. At the main locations, a separate provider must service each building and cannot
be on the same physical network as the other main location. Providers submitting
a bid as an “aggregate provider” and proposing service at both main locations must
show that each location is being serviced by a different physical provider on a
different fiber path. “Aggregate providers” are encouraged to submit network
overview drawings showing the physical provider at each location and fiber path
to fully satisfy this requirement.
5. Each main location proposal must include 13 usable IPv4 static IP addresses. If
submitting as an “aggregate provider”, the IP range must be dynamically routable
between each of the main locations using Border Gateway Protocol (BGP), Open
Shortest Path First (OSPF) or another similar protocol standard.
6. Each auxiliary location proposal must include 5 usable IPv4 static IP addresses.
7. Providers not submitting as an “aggregate provider” may provide pricing for both
main locations with the understanding that only one could be awarded. The City
will consider both proposals within the context of the other proposals submitted for
that location. In the event that such a provider has the winning score for both main
locations, the City will choose will choose which location to award the provider and
remove that provider’s proposal from consideration from the other main location.
8. Handoff to City of Naples equipment will be a single 1Gbps RJ-45 ethernet
connection.
9. Provider equipment must be located within the City of Naples datacenter or
network room for the building being serviced. The handoff connection point must
be within a reasonable distance of the current City of Naples firewalls. Note that
the datacenters or network rooms are the current demarcation point within each
building.
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10. With the exception of an “aggregate provider” submitting a combination bid for the
main locations, each location included in the bid package should have a complete
proposal.
11. Providers must supply an estimated installation timeline including any construction
or internal buildout for all sites in which a proposal is submitted.
12. Providers must include all construction, setup, equipment or other one-time fees
along with the recurring monthly pricing as part of the proposal for each location
included in the bid package.
13. The City does not require e-mail services to be provided by the ISP.
14. The City does not require "filtering services" to be provided by the ISP.
15. The City does not require "Firewall protection" or other security to be provided by
the ISP.
16. The City expects the ISP to provide an "open pipe" to the Internet.
C. CONTRACT MANAGEMENT
Technology Services Department Director and/or his authorized representative will serve
as the City’s Project Manager.
D. AVAILABILITY
The awarded contractor shall provide a network that will be available a minimum of
99.99% of the time measured monthly per connection (excluding scheduled maintenance
in agreed upon maintenance windows). The following schedule for credit shall apply for
network unavailability:
Under 5 minutes (99.99% availability) No Credit
5 minutes up to 4 hours 10% of Monthly Reoccurring Charge
4 hours up to 8 hours 15% of Monthly Reoccurring Charge
8 hours up to 12 hours 20% of Monthly Reoccurring Charge
12 hours up to 16 hours 30% of Monthly Reoccurring Charge
16 hours up to 24 hours 40% of Monthly Reoccurring Charge
24 hours up to 48 hours 50% of Monthly Reoccurring Charge
48 Hours or greater 100% of Monthly Reoccurring Charge
E. NETWORK OPERATIONS CENTER (NOC) SCHEDULE
The awarded contractor shall provide (24) hours per day x (7) days per week x (365) days
per year coverage including monitoring of termination equipment. The NOC must inform
the appointed City of Naples representative within (15) minutes after a problem is logged
as to the cause of the problem and provide an estimated time for repair. A support hot
line shall also be available (24) x (7) x (365). Proposer shall have internal escalation
procedures in place for NOC support in the event problem resolution is not occurring in
an acceptable timeframe. The awarded contractor must provide the City of Naples with a
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current, accurate contact list and escalation procedures to guarantee prompt service for
the awarded resolution of service issues throughout the contract period.
F. CODES AND STANDARDS
The Contractor shall be the responsible for all applicable regulatory codes and / or
agencies having jurisdiction and governing or affecting the execution of this proposal, and
to insure conformance with those codes and agencies. At a minimum, and without
limitation, the execution of this bid, and all acts of the Contractor selected to perform work
described herein, shall conform with and/or follow the guidelines of the following:
1. Federal Communications Commission (FCC)
2. OSHA
3. Federal, State, and Collier County laws and regulations
4. Applicable Regulations of the Florida Department of Labor, Licensing and
Regulation
5. State and Federal Anti-Discrimination Laws
G. SERVICE AND MAINTENANCE
1. Contractor shall perform its services in a timely and professional manner by
qualified maintenance technicians familiar with the services, products, and
equipment and their operation. Throughout the implementation and during the term
of all service agreements, including all renewal periods, the Contractor shall
correct all defects to the extent those defects originate from the acts or omissions
of Contractor’s products or personnel, at no cost to the City of Naples. The
Contractor represents and warrants that it shall maintain the services, and all
related equipment in working order and shall provide emergency telephone
numbers where emergency service can be obtained.
2. Contractor shall provide the City of Naples with a minimum advanced notification
of seven (7) days prior to performing scheduled maintenance on any Internet
network equipment, cabling or circuit servicing the City of Naples.
H. INSTALLATION AND CUTOVER TIMELINE
Current services terminate on September 30, 2021, and all services being proposed must
be available and operational by September15, 2021. From the contract award date, the
awarded contractor will be authorized to begin designing, engineering, permitting, and
completing any construction necessary in preparation of commencing cutover. All service
shall be available for testing by September 15, 2021. Site shall be cut-over with little or
no interruption of Internet service. All charges from awarded contractor’s services and
invoices will begin and be dated after September 15, 2021. The City of Naples and the
award contractor shall conduct a status review approximately thirty (30) days before the
scheduled cut-over date to confirm the implemented solution meets The City of Naples
needs. It is essential that the award contractor have the agreed upon Internet network
service operational by October 1, 2021, for The City of Naples to utilize. For each one-
week period after the October 1, 2021, date that Internet network service is not ready for
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use by 1 The City of Naples, a 50% credit shall be applied to the monthly reoccurring
charge.
I. LICENSES AND PERMITS
All equipment operated by the awarded Contractor will be properly licensed and
permitted.
Licenses may be required by the State of Florida, Collier County, or the City of Naples to
perform all or part of this work. Contractors should investigate and determine if they hold
the necessary License(s) prior to bid submittal. Permitting may be required for all or part
of the requested work. The contractor will be responsible for investigating and determining
if permitting is necessary. The contractor will also be responsible for obtaining permits.
At a minimum, vendors must submit the following:
1. An active license that’s’ required by the state of Florida to provide the required
service and be certified and or qualified to complete the project per project
specifications.
2. Prospective vendors, whether residents or nonresidents of Florida, must
provide evidence of proper licensure with their Bids submittal. Such evidence
must be in the form of copies of their Florida license which authorizes Bidder
to perform the work.
3. Prospective vendors must hold the required license for the type of work to be
performed at the time their bid response is submitted and for the duration of the
contract.
4. Prospective vendors must provide a list of the permit(s) they determined are
necessary to perform the requested work.
J. INSURANCE
The City’s General Insurance Requirements on page 12 apply. In addition to the City’s
General Insurance Requirements, the specialized insurances listed below are required:
PROFESSIONAL LIABILITY (commonly known as errors & omissions (E&O) with limits
of not less than $1,000,000 to cover legal obligations arising out of errors, negligent acts,
or omissions while carrying out this contract.
K. SUB-CONTRACTORS AND MATERIAL SUPPLIERS
If the prospective contractor contemplates the use of sub-contractors, as a further
condition of award of a contract, the prospective contractor must certify in writing that all
of its sub-contractors are appropriately licensed and are registered with the State of
Florida in accordance Florida Statues Chapters 607 or 620, and such statement will
include any sub-contractors’ corporate charter numbers. For additional information on
registering, the prospective contractor should contact the Florida Secretary of State’s
Office.
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Each prospective contractor must submit a list of all proposed sub-contractors, material
suppliers, and equipment intended for this project. No changes to this list shall be made
without the express written consent of the City. Any request for changes shall be made
in writing, to the City, clearly stating the reasons for the change. The City reserves the
exclusive right to either approve or reject such request for change. Contractor agrees
that the City's or its consultant's decision is final and binding. Contractor understands
and agrees that he/she is solely responsible to the City for all work specified herein; and,
that subsequent review of sub-contractors and/or material suppliers by the City or its
consultants does not relieve the contractor and/or his surety of any liability or obligation
stipulated herein. Failure to comply with the above may result in termination of this
contract.
All bidders must provide requested information in the attached forms provided.
L. PRE-CONSTRUCTION CONFERENCE
Schedule a pre-construction meeting with the Owner’s Representative at least 14 days
before beginning work to review any questions the Contractor may have regarding the
work, administrative procedures during construction and project work schedule.
M. SCHEDULING OF WORK
1. All work will be performed Monday through Saturday no earlier than 7 a.m. or
later than 6 p.m., Monday through Saturday per City Code.
2. The awarded vendor(s) will correct work deficiencies and/or problems pointed out
by the Contract Manager within 3 days of notification or sooner depending on the
nature of the deficiency.
N. PAYMENT REQUESTS, INVOICES AND WORK REPORTS
Invoices must cite the purchase order number, the bid number and must be submitted
after work is completed with a detailed description of the work performed. The successful
bidder(s) will meet with Project Manager and set up procedures prior to the start of work.
O. PROTECTION OF WORK, PROPERTY AND PERSON
The Contractor shall adequately protect the work, adjacent property, and the public, and
shall be responsible for any damages or injury due to his/her actions.
P. CONDUCT
The contractor and his employees will conduct themselves in such a manner as to avoid
embarrassment to the City of Naples and must at all times be courteous to the public.
Although uniforms are not required, proper clothing must be worn at all times to include
shirts, necessary safety equipment, pants, short or long, and proper footwear. Proper
safety equipment must be worn at all times.
Q. CONTRACTOR’S EQUIPMENT
All vehicles and equipment must be maintained in good repair, appearance and sanitary
condition at all times. Vehicles must be clearly identified with the name of the company
and phone number clearly visible. In addition, the contractor will be responsible for using
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the necessary safety equipment according to State standards while working on City,
County, or State roads as a sub-contractor of the City.
R. DISPOSAL OF DEBRIS
The contractor shall dispose of all debris and other materials gathered from the described
work in compliance with City and County Laws.
S. NON-PERFORMANCE
The City reserves the right to cancel the contract with a seven (7) day notice should the
Contractor fail to perform up to the requirements and standards identified in the
specifications. The City may withhold part or all payments due to the Contractor until
correction is made.
T. QUALIFICATIONS
The Contractor must be licensed with a minimum of five (5) years of successful
contracting experience in the industrial/commercial field, and at least five (5) years of
successful contracting experience in the type of work involved in this project and must
have successfully performed work similar in scope to the work proposed in this project.
Bidder shall have been in business under the present company name for a minimum of
five (5) years and shall not have been declared in default on any contract within that time.
All proposers shall provide, with their proposal, a list of at least three (3) commercial
references and send the attached reference questionnaire to the client who will submit
the completed form directly to the City. The City reserves the right to contact these
references, in order to determine the competency of the Contractor.
U. INSPECTION
Sites will be inspected by the City for contractor compliance. If deficiencies are noted, the
contractor will be notified of the specific deficiencies, which the contractor must rectify
prior to the City approving payment for that service. Inspections will occur, as nearly as
is practically possible, upon completion of work for an individual site. Failure of City staff
to make site inspections shall not relieve the Contractor from meeting all the requirements
of this specification.
The City reserves the right to make inspections and tests, when deemed advisable, to
ascertain that requirement of the contract are being fulfilled. Should it be found that the
standards specified are not being satisfactorily maintained, the City will immediately
demand that the contractor comply with the RFP to meet these requirements.
V. POST-STORM RESPONSE
Post-storm response time shall be twenty-four (24) hours. Any exceptions will be through
the approval of the Project Manager.
W. REJECTING DEFECTIVE WORK
The Technology Services department authorized representative will have the authority to
disapprove or reject work, which he believes to be unacceptable work and not in
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accordance with Contract Documents. The Technology Services department authorized
representative will be the final interpreter of the requirements of the Contract Documents
and judge of the acceptability of the work performed. City will notify the contractor
immediately of unacceptable work. If work has been rejected; contractor must correct all
defective work within 3 days of notification. The contractor will bear all costs to correct the
defective work. If the contractor fails to correct the defective work, or if the contractor fails
to perform the work in accordance with the Contract Documents, the City may correct and
remedy any such deficiency, with the contractor to bear all costs to correct the defective
work.
X. PROTECTION OF FACILITIES, PUBLIC AND PRIVATE PROPERTY
1. From the time the awarded contractor commences and until final acceptance by
the City of any work specified on the Invitation to Bid, awarded contractor is
required to initiate and maintain measures which must be proper and adequate to
protect the building, its contents and any surrounding areas against damage by
the elements. The contractor will assume full responsibility for any damage to any
property including but not limited to walls, floors, tables, chairs, trees, shrubs,
lawns, walks, pavements, roadways, structures, utilities, and underground
facilities, resulting from the performance of the work.
2. Further, the awarded contractor must at all times guard against damage or loss to
the property of the City or of other vendors or contractors and will be held
responsible for replacing or repairing any such loss or damage. The City may
withhold payment or make such deductions from payments as it deems necessary
to insure reimbursement or replacement for loss or damage to property through
negligence of the awarded contractor or his agents.
3. Further, provide adequate protection for both curbs/sidewalks/grass areas over
which trucks and equipment pass to reach the project site and repair/replace all
damaged areas, at no cost to the owner.
4. The contractor upon receipt of either written or oral notice must immediately
discontinue any practice obviously hazardous in the opinion of the Project
Manager. The contractor must comply with all OSHA and other Federal and State
safety standards. Blocking of the public street, except under extreme emergency
conditions, will not be permitted unless prior arrangements have been made with
the Project Manager and the City Police and Fire Departments and other agencies
having jurisdiction over the street to be closed.
Y. PROTECTION OF OVERHEAD UTILITIES
The operations will be conducted in many areas where overhead electric, telephone, and
cable television facilities exist. The contractor must protect all utilities from damage, will
immediately contact the appropriate utility if damage has occurred, and will be responsible
for all claims for damage due to his operations. The contractor must make arrangements
with the utility for the removal of necessary limbs and branches, which may conflict with,
or create a personal injury hazard in the removal of the tree. Delays encountered by the
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contractor in waiting for the utility to complete its work will not be the responsibility of the
contractor.
Z. PROTECTION OF UNDERGROUND UTILITIES
The Contractor will be responsible for following the Florida Underground Facility Damage
Prevention & Safety Act (556), OSHA Standard 1926.651, Florida Trench and Safety Act
(Chapter 90-96) and obtaining utility locations by calling Sunshine State One-Call of
Florida Inc. at 1-800-432-4700. Contractor will have full responsibility for reviewing and
checking all information and data for locating all underground facilities.
AA. TRAFFIC CONTROL
1. Contractor will be required to furnish traffic control and/or barricades as needed or
as required by the State of Florida. Barricading and detouring of the traffic shall be
accomplished in conformance with the Manual on Uniform Traffic Control Devices
for Highway Construction and Maintenance Operations, latest edition.
2. Contractor will be responsible for adequate barricades, warning devices, and the
necessary safety equipment according to State FDOT Standard Plans while
working on City, County or State roads as a sub-Contractor of the City.
BB. SELECTION PROCESS
1. SOLICITATION SCHEDULE:
Listed below are the important dates and times related to this solicitation. The
Procurement Division may find it necessary to change any of these dates or times.
All dates are subject to change.
Action
Estimated Completion Date
Issue RFP to Qualified Vendors
Week of June 14, 2021
RFP Due Date
July 15, 2021
Evaluation Committee Meeting
Week of July 19, 2021
2. PROPOSAL OPENING
The bid opening is public on the date and at the time specified on the proposal form.
It is the proposer's responsibility to assure their proposal is delivered at the proper
time and place of the proposal opening. Proposals which for any reason are not so
delivered will not be considered.
3. EVALUATION COMMITTEE
The City Manager will appoint a selection committee to review and evaluate the
proposals using the following criteria. The City, at its sole discretion, may contact the
references and/or visit one or more of the projects listed in response to this solicitation
as part of the evaluation process. A shortlist of firms MAY be interviewed for final
ranking. If an interview is held, it will be no longer than one hour in length and consist
of a presentation from the short-listed firms followed by questions and answers. The
presentation time and date (if necessary) will be assigned by the City.
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4. SELECTION CRITERIA:
Any proposal that does not meet the minimum qualifications as stated above will be
rejected. The criteria below are not necessarily listed in order of importance.
Proposals will be evaluated on the following criteria:
5. SUBMITTAL REQUIREMENTS:
1. Interested firms shall include the following information in their submittal
responses to this solicitation. The following format and sequence should be
followed in order to provide consistency in the firm’s responses and to ensure
each proposal receives full consideration. Use 8 ½ x 11 sheet pages only with
minimum font size of 10 points and with tabs or section dividers to separate
sections as defined below. More than one section is permitted on one page
unless otherwise indicated below. Undesignated information shall be inserted
at the rear of each package. Place page numbers at the bottom of every page,
excluding dividers. Proposal documents should not contain links to other web
pages; such links will not be reviewed for evaluation purposes.
2. PLEASE INCLUDE PAGE TABS/ SECTION DIVIDERS so that those
evaluating your submittal can easily compare each section with others that are
submitted. If any of the information provided by the Proposer is found to be
substantially unreliable, in the sole opinion of the Evaluation Committee and
Purchasing & Contracts Manager, their proposal may be rejected.
3. Proposers shall submit one (1) original hard copy (clearly marked as such) of
the response and five (5) copies (clearly marked as such) of the response and
one (1) properly indexed Windows© compatible electronic version on a CD or
USB flash drive set(s) containing the proposal submittal in an unlocked PDF
format. The City may request specific files be submitted in specialty format (i.e.,
provide Price Forms or Project Timeline in Excel format.) Vendor shall
accommodate such specialty requests as stated within the submittal
requirements described herein. Should files not be provided in the format or
quantity as requested, Vendor may be deemed Non-Responsive and therefore
ineligible for award. In case of any discrepancies, the original will be
considered by the City in evaluating the Proposal, and the electronic version is
CRITERIA
MAXIMUM
POINTS
Cover Letter and Forms
0
Proposer’s Experience and Qualifications
20
Performance and Reliability Measures
20
Installation and Cutover Timeline
20
Schedule of Values
40
TOTAL
100
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provided for the City’s administrative convenience only. Limit the color and
number of images to avoid unmanageable file sizes.
Qualified vendors interested in providing Internet Service Provider Services described
in this request are invited to submit a proposal. Submittals shall address the evaluation
criteria. Please use the below TAB format for your proposal. Proposals should be
concise and clear.
Tab 1 - Cover Letter and Mandatory Forms Information
Maximum two pages outlining why the City should select your firm/team. Identify
who will be the point of contact including their email address. Identify the who will
be the point of contact including their email address. Identify the Project Manager
and in which office they are located.
Items for Baseline Eligibility - Include Mandatory Form information from the
Submission Check List page including any applicable licenses / certifications.
NOTE: There is a 50 printed (single sided) page maximum for the information below.
Tab 2 - Proposer’s Experience and Qualifications
Executive Summary: Submit a brief abstract, of approximately three pages,
stating the Proposer’s understanding of the nature and scope of the services
to be provided and capability to comply with all terms and conditions of RFP.
Size of organization.
Number of years in business, including operation under other firm names.
Evidence of the extent to which the Contractor is engaged in the government
services market vertical with organizations of similar size and scope.
Provide a staff organization chart. Identify key individuals involved on this
project, their affiliation and office location.
For each key staff member involved on this project, provide their experience,
professional discipline, and availability to support this project via resumes.
(Note - 2 Page Max for each resume).
Provide three (3) completed reference questionnaires from clients whose
projects are of a similar nature to this solicitation as a part of their proposal
completed within the past 5 years.
Profile of account representatives, sales system engineering staff, supervisors,
maintenance and support staff highlighting experience in the education vertical
government services market vertical. Please include reference to applicable
industry certifications.
Litigation or Regulatory Action: Provide a statement of any litigation or
regulatory action that has been filed or is pending against your firm(s), or any
of its principals, in the last three years. If an action has been filed, state and
describe the litigation or regulatory action filed, and identify the court or agency
before which the action was instituted, the applicable case or file number, and
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the status or disposition for such reported action. If no litigation or regulatory
action has been filed against your firm(s), provide a statement to that effect.
For joint venture or team Proposers, submit the requested information for each
member of the joint venture or team.
Tab 3 - Performance and Reliability Measures
Service Level Performance statistics.
Repeat/Renewal customers.
Minimal customer churn.
On-time delivery.
Mean Time Between Failures (MTBF) of equipment.
Applicable product or industry certifications, including manufacturing facility
certification.
Applicable ISO certification(s)
Disaster Recovery and Business Continuance Support Services.
Recall Occurrences.
Support Response Time.
Environmental sensitivity.
Include any cost savings ideas.
Tab 4 - Installation and Cutover Timeline
Provide detail schedule. Provide a proposed Project Schedule that illustrates
the total project time to complete this project. For these purposes, assume the
schedule to begin using the information provided in Section H, Installation and
Cutover Timeline.
If vendor determines that project can’t be completed in the timeline proposed
in Section H, Installation and Cutover Timeline, provide proposed Project
Schedule that illustrates the total project time to complete this project with detail
explanation.
Tab 5 - Schedule of Values
- Provide a signed Schedule of Values as contained within the bid documents.
CC. INCURRING COSTS
The City of Naples is not liable for any costs incurred by the offeror submitting a proposal
in response to this solicitation. The cost to prepare the proposal and travel to project
interviews shall be the full responsibility of the proposer.
DD. FIRM RANKING AND SELECTION
Based on the results of the evaluation process and selection criteria, the Evaluation
Committee will prepare a prioritized ranking of firms. City staff will present an agreement
to the top ranked firm for Internet Service Provider Services. Should contract negotiations
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fail with the top ranked firm, the City will enter into discussions with the second ranked
firm, and so on, until an acceptable agreement has been reached between the City and
the selected firm. The final contract will then be forwarded to the City Council for approval.
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