REQUEST FOR LEAVE OF ABSENCE
CERTIFICATED EMPLOYEE
SECTION 1. PERSONAL INFORMATION Employee to complete Sections 1 and 2 and submit to Principal/Supervisor for signature.
Last Name:
First Name:
EIN:
Site/Department:
Position:
Home or Cell Phone:
Supervisor:
Leave Start Date: Leave End Date:
SECTION 2. LEAVE TYPE REQUESTED Check the type of leave and provide required documentation.
REFER TO BACK OF FORM FOR LEAVE INFORMATION, ENTITLEMENTS AND REQUIRED SUPPORTING DOCUMENTATION
EXTENDED ILLNESS / EMPLOYEE SERIOUS HEALTH CONDITION (SL)
PREGNANCY DISABILITY / MATERNITY LEAVE (ML)
CHILD BONDING LEAVE / BABY BONDING (BB)
START DATE:
FAMILY MEDICAL LEAVE ACT (FMLA/CRFA) Employee Spouse Child Parent (Must contact HR to determine qualification)
PARENTAL LEAVE (PL)
JURY DUTY (JD)
IMMINENCE OF DEATH (ID) Relationship:
BEREAVEMENT (BL) Relationship:
MILITARY LEAVE (GI)
ASSOCIATION LEAVE / UNION BUSINESS (UB)
PERSONAL NECESSITY (PN) Check one of the following:
**Prior approval necessary for more than five (5) consecutive days
18.502 (1)
Death or serious illness of a member of his or her immediate family, close friends or relatives other than immediate family
18.502 (2)
Accident, involving his or her person or property, or the person or property of a member of his or her immediate family, close friends, or
relatives other than members of the immediate family
18.502 (3)
The birth or adoption of his/her child
18.502 (4)
**
Attendance at religious observances, weddings, or observances honoring a unit member or members of employees of the unit member's
immediate family, and close friends or relatives other than immediate family
18.502 (5)
**
Attending to legal or business matters of compelling personal importance, which cannot be attended outside the workday
18.502 (6)
Unexpected personal or family situations, which require immediate attention
18.502 (7)
Appearance in court as a litigant
18.502 (8)
**
PreK-12 School sponsored, supervised and/or approved activities leave for child-related activities (for parent, grandparent, guardian,
stepparent, foster parent or person who stands in loco parentis to a child of the age to attend Pre-K through grade 12)
18.502 (9)
Matters of personal importance (PI) Maximum of
three
(
3
) days per year out of ten (10) Personal Necessity days
UNPAID LEAVES HR USE
LONG TERM LEAVE Working ___________ % REASON:
STRS REDUCED WORKLOAD Working ___________ %
CHILD REARING Birth/Adoption/Foster - Working __________% Newborn/Newly Adopted Not Newborn/Newly Adopted
OTHER (OL) REASON (Attach required documentation from Collective Bargaining Agreement/Union Contract)
______________________________________ ____________ ________________________________________ ____________
Signature of Employee Date Signature of Principal/Supervisor Date
(Signature denotes acknowledgement only)
SECTION 3. HUMAN RESOURCES USE ONLY
Authorizing Signature _____________________________________ Date: __________ Accumulated Sick Leave Hours: _____________________
Personal Necessity (PN) Hours Used This Year: _______________ Personal Necessity/MPI (PI) Hours Used This Year: _____________________
APPROVED DISAPPROVED DOCKED HR Comment: ____________________________________________________________
END DATE:
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SUMMARY OF LEAVE REQUIREMENTS
Certificated non-management employees considering taking a leave of absence should refer to Article 18 of the Collective Bargaining
Agreement/Union Contract for a more detailed explanation of eligibility and permissible lengths of leaves. Certificated non-management
employees are strongly encouraged to contact the Leave Desk at (916) 686-7795 or by email at leaves@egusd.net for information
regarding the best available leave options. Additional information may be found at http://www.egusd.net/employees/hr-forms/.
BEREAVEMENT LEAVE (BL) T
hree (3) days paid leave of absence for death of any member of his/her immediate family and five (5)
days if out-of-state travel is required. Ten (10) days paid leave shall be granted if the loss is a spouse or a child. Absences are not
deducted from members sick leave balance. Required Documents: Request for Leave of Absence form and Proof of death for five (5)
days out-of-state only.
CHILD BONDING LEAVE / BABY BONDING (BB) Qualified unit members may elect to take up to twelve (12) workweeks of partially paid
child-bonding leave. Required Documents: Request for Leave of Absence form and proof of birth, adoption or initiation of foster care of
his/her child.
CHILD REARING LEAVE (CRL) A natural, adopting, or foster parent may be granted unpaid leave not to exceed one (1) calendar year.
Required Documents: Request for Leave of Absence form and proof of birth, adoption or initiation of foster care of his/her child. Request
must be submitted to HR eight (8) weeks prior to anticipated start date.
EXTENDED ILLNESS / EMPLOYEE SERIOUS HEALTH CONDITION (SL) Members can qualify for differential pay while recovering from an
accident or illness after all Sick Leave is exhausted. Required Documents: Request for Leave of Absence form and doctor’s certification.
FMLA Family Medical Leave Act (FL) Eligible employee is entitled to a total of 12 workweeks during any 12-month period. Leave may be
used for employee, child, parent, or spouse. Must be employed for at least 12 months AND in a paid status for at least 1,250 hours.
Required Documents: Request for Leave of Absence form and 1) Certification of Health Care Provider for Employees Serious Health Condition
OR 2) Certification of Health Care Provider for Family Member’s Serious Health Condition.
IMMINENCE OF DEATH (ID) A partially paid leave not to exceed fifteen (15) days may be granted with a doctor’s certification of a critical or
terminal illness of a member of the immediate family. The cost of a substitute will be deducted from the employee’s salary warrant.
Required Documents: Request for Leave of Absence form and doctor’s certification of critical or terminal illness of immediate family.
JURY DUTY (JD) A member shall be entitled to as many days of paid leave as necessary for appearance on jury duty. Absences charged to
sick leave if proof of service is not submitted. Required Documents: Jury duty proof of service.
MILITARY LEAVE (GI) Required Documents: Leave of Absence form and military orders.
OTHER (OL) Unit member may be granted one of the following leaves. Refer to Collective Bargaining Agreement/Union Contract for details
and submission deadlines. Required Documents: Leave of Absence form and supporting documentation specified for each of the following:
18.15 FOREIGN EDUCATIONAL EMPLOYMENT LEAVE 18.16 SABBATICAL LEAVE 18.17 ASSOCIATION LEAVE
PARENTAL LEAVE (PL) Up to four (4) days paid leave, deducted from sick leave to be taken at the birth, adoption or initiation of foster care
for his/her child. Required Documents: Request for Leave of Absence form and proof of birth, adoption or initiation of foster care of his/her
child. Must be submitted to HR four (4) weeks prior to anticipated start date.
PERSONAL NECESSITY (PN) Maximum of ten (10) days of accrued sick leave allowed per school year which include three (3) days for
Matters of Personal Importance. Personal Necessity days may not be taken to vacation, extend holidays, nor to engage in concerted
activities. The days are deducted from the employee’s sick leave bank and are not in addition to the current contribution of ten (10) days
annually. The District may require appropriate written verification and/or documentation that this leave was taken for the purposes
described in this article. Required Documents: Request for Leave of Absence form.
PREGNANCY DISABILITY / MATERNITY LEAVE (ML) Typically six (6) to eight (8) weeks after delivery. District’s practice is to run paid sick
leave and comp time concurrently when using pregnancy disability/maternity leave for pregnancy (including childbirth or related medical
condition). Required Documents: Request for Leave of Absence form and doctor’s certification to include estimated due date and a stop
work date.
DEFINITION OF IMMEDIATE FAMILY: Immediate family shall mean the biological, adopted, or foster child, stepchild, legal ward, or a child
to whom the employee stands in loco parentis, regardless of age or dependency status; a biological, adoptive, or foster parent,
stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner or a person who stood in loco
parentis when the employee was a minor child; a spouse; a registered domestic partner; a grandparent; a grandchild, or a sibling; or any
relative living in the immediate household of the employee. The definition of immediate family for purposes of sick leave and
bereavement leave only shall include a non-registered domestic partner.
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