Fillable RCCD OFFICE OF THE CHANCELLOR December 14, 2011 (Norco College)

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RCCD OFFICE OF THE CHANCELLOR December 14, 2011 (Norco College)

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RCCD
RIVERSIDE
COMMUNITY
COLLEGE
DISTRICT
OFFICE
OF
THE
CHANCELLOR
MORENO VALLEY COLLEGE I NORCO COLLEGE I RIVERSIDE CITY COLLEGE
December 14, 2011
TO:
All Management Employees
FROM:
Ruth W. Adams, General Counsel
SUBJECT: Conducting Raffles at Riverside Community College District
Background
Conducting raffles
in
the State of California is governed by Penal Code Sections 319-
329. Raffles are considered a lottery and are not allowed unless the organization
is
registered with the State of California and it has obtained a specific Raffle Permit from
the State. Within the RCCD family, the only eligible organization that can obtain a
permit
is
the RCCD Foundation and they have done so. Therefore, all raffles
to
be
conducted by any District/College club, organization, department or athletic team must
go through the Foundation and receive pre-approval to hold the raffle. Once pre-
approved and the raffle is conducted, the entity who conducted the raffle will
be
required
to complete a form which details income and expenses.
By September 1
of
each year, the Foundation
is
required to file a report with the State
detailing all raffles conducted for the previous 12 months. Not providing this detailed
information could result
in
the Foundation losing the raffle permit, which would mean
no
group
in
this District would be allowed to conduct a raffle.
Criteria for Conducting a Raffle
1.
Obtain pre-approval from the RCCD Foundation, which requires meeting the
following criteria:
../
Each ticket sold must have a detachable coupon or stub - both being
marked with a matching identifier/number;
../
Winners of the prizes are determined by a draw
of
the stubs that have
been detached from all tickets sold;
../
Individual conducting the raffle must be over the age of 18
../
90°/o
of
the gross receipts generated from the sale of raffle tickets for any
raffle must be used to benefit or provide support for the club, organization,
department or athletic team. The remaining 1
0°/o
may be used for
administrative fees and costs .
../
Any checks received
in
payment for raffle tickets must be made out to
RCCD Foundation.
1533
Spruce Street, Suite
210
Riverside,
CA
92507-2427
(951)
222-8800
Fax
(951)
682-5339
www.rccd.edu
2.
After the raffle has taken place, complete the form provided by the RCCD
Foundation and turn
in
your raffle proceeds to the Auxiliary Business
Services/Cashier at the appropriate College.
WARNING:
ANY
DISTRICT/COLLEGE CLUB, ORGANIZATION, DEPARTMENT OR
ATHLETIC TEAM FOUND TO
BE
CONDUCTING A RAFFLE WITHOUT APPROVAL
OF THE RCCD FOUNDATION
MAY
FORFEIT THE RIGHT TO HOLD RAFFLES
IN
THE FUTURE.
Activities
That
are
Prohibited
The following raffle-type activities are prohibited:
•
Internet
Sales - Raffle tickets may NOT be sold over the internet. The only
information about a raffle that may be communicated via the internet
is
as
follows: a list, description, photo or video of the raffle prizes; rules of the raffle;
frequently asked questions about the raffle; entry forms which may be
downloaded and used by the purchaser, but not submitted through the internet;
raffle contact information; and, a list of the prize winners.
• 50/50
raffles - holding what
is
commonly called a
50150
raffle, where the prize
is
50o/o
of the money collected,
is
illegal and will not be permitted
in
the District.
•
Multiple
Ticket
Discounts
- It
is
illegal to offer individual raffle tickets for one
price and give a discount for the purchase of several tickets (i.e. 1 ticket for
$1,
or
6 tickets for $5). The legislature sees the receipt
of
the
6th
ticket as
an
unfair
advantage
to
the purchaser who,
in
effect, did not pay for it but has
an
additional
chance to win the prize.
NOTE: Raffles where no money
is
required
to
receive a raffle ticket for a chance at
winning the prize are allowed and do not require approval from the Foundation. Also,
"passing the hat" at an athletic event seeking donations to support the team
is
allowed
as long as the individuals giving the donation are aware they are receiving nothing
in
return but the satisfaction
of
supporting the team. Any such monies collected must
be
deposited into the team's ASRCC trust account.
RIVERSIDE COMMUNITY COLLEGE DISTRICT FOUNDATION
REQUEST FOR PRE-APPROVAL TO HOLD RAFFLE
(Please complete the
following
information and turn
it
in
to
the RCCD Foundation, Attn: Nancy
Melendez, at least
10
working
days
before the proposed raffle date.)
Department/Ciub/Organizationff earn Name:
Dept. Manager/Director, Coach, or Club Advisor Name, Phone and E-Mail:
Date Raffle to
be
Held:
--------
Location of Raffle:
------------------------------------------
Name of lndividual(s) Who Will
be
Conducting the Raffle:
________
_
Purpose of Raffle (who does it benefit/what will the proceeds go toward):
Items to
be
Raffled Off:
Will the Raffle
be
advertised over the District/College internet?
_Yes
_No
Do
you have
an
account set
up
with the RCCD Foundation?
_Yes_
No
(NOTE-
if you
do
not have one, the Foundation will see that one
is
set
up
for you.)
By
requesting pre-approval for the above-stated raffle, the undersigned states, agrees
and understands that:
1.
Each ticket sold must have a detachable coupon or stub - both being marked
with a matching identifier/number;
2.
Winners of the prizes are to
be
determined by a draw of the stubs that have been
detached from the ticket;
3.
The person actually conducting the raffle must be over the age of
18;
4.
90°/o
of the gross receipts generated from the sale of raffle tickets for the raffle
must be used to benefit or provide support for the club, organization, department
or athletic team. The remaining 1
0°/o
may be used for administrative fees
and
costs. For example, if ticket sales are $2,000 then
no
more than $200
can
be
spent
on
expenses.
5.
Funds raised cannot be provided to an officer, director
or
member
of
the
organization conducting the raffle. No person involved
in
or
connected with
conducting the raffle can be compensated from raffle proceeds by the
organization conducting the raffle;
6.
It is the responsibility
of
the departmenUteam/club to keep track
of
all income and
expenses related to the raffle, and that a Raffle Report will have
to
be completed
by the close
of
business the next business day following the raffle
7.
Checks received
for
the raffle must be made out to the RCCD Foundation;
8.
After the raffle has taken place, a form provided by the RCCD Foundation must
be completed and raffle proceeds must be turned
in
to the Auxiliary Business
Services/Cashier by the end
of
business the next working day;
9.
If the raffle is going to be advertised
over
the District/College interne, the only
items
that
may
be communicated
over
the internet is a list, description, photo or
video
of
the raffle prizes, rules
of
the raffle, frequently asked questions about the
raffle, entry forms which may be downloaded and used by the purchaser but not
submitted through the internet, raffle contact information, and a list
of
the prize
winners and
I
do
understand that raffle tickets
may
NOT
be sold
over
the
internet;
10. That it is illegal
to
offer individual raffle tickets for one price and give a discount
for the purchase
of
several tickets (i.e. 1 ticket
for
$1,
or
6 tickets
for
$5).
Form read and completed by:
(Print Name)
(Signature)
Date:
---------------------
For
Foundation
Use
Only:
_ Raffle Approved _ Raffle Denied
RCCD Foundation
Account
No.:
----------------------------
Date:
Notification Sent on:
----------------------
--------------------
By:
____________________________________________________________
__
(Name/Signature)
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RIVERSIDE COMMUNITY COLLEGE DISTRICT FOUNDATION
RAFFLE REPORT
(Note: This report is to be completed by the end of business the next working day after
a raffle has taken place. All cash and any checks received from the raffle are
to
be
deposited with the Auxiliary Business Services/Cashier by the end
of
business the next
working day after a raffle has taken place, along with a copy of this report. A copy of this
report
is
to be emailed to nancy.melendez@rccd.edu at the time that proceeds are
deposited with ASS/Cashier.
Department /Club/Organization/Team Name:
Name, phone and email
of
person submitting report:
____________
_
Location of Raffle:
------------------------------------
Total funds received from sale
of
raffle tickets: $
----------
Total cash received:
Total checks received:
$
----------
-------------
Expenses for conducting raffle: $ (please provide details
and
receipts of all expenses, including the purchase of any raffle prizes or receipts for any
ou~o~pocketexpenses)
Were any administration or other costs
of
conducting the raffle paid from funds received
from the sale
of
raffle tickets: Yes
No.
If yes, how much money was spent
on
administration or other costs?
How much money from sources other than tickets sales was spent for the administration
or other costs of conducting the raffle:
$
______
_
What was the source of the money?
_________________
_
Signature of Person Completing This Form
Date
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RCCD OFFICE OF THE CHANCELLOR December 14, 2011 (Norco College)

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Completed 2 February 2021

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