Address People Services, Harrow Council, Civic Centre, Station Road, Harrow, HA1 2UL
Tel 020 8901 2690 (option 1) email: fis@harrow.gov.uk web: harrow.gov.uk/earlyyears
Rev508012019
Page 1 of 3
Quality Evaluation Form: to apply for the ‘quality’ supplement
Please comp
lete this form in Adobe Reader
The local authority in consultation with providers has decided on awarding the quality supplement to
those settings who:
Share their expertise with other Harrow childca
re providers.
Continue to provide quality
childca
re in their settings.
Quality
supplements will be reviewed termly.
How has Harrow defined this quality supplement?
1.
Quality practice - Has subject matter experts and shares good practice with other settings.
2.
Quality leadership – Support the practitioners in your settings with a view to improvi
ng outcomes for
children.
The Harrow Early Years team may contact you to discuss the evidence you have hi
ghlighted.
Please review and tick the privacy notice (page 3 of this document) and email this form through secure mail
(Egress) to: fis@harrow.gov.uk. Submissions sent by standard email will not be accepted.
Full Name
Name of setting (if applicable)
Address (including postcode)
School Term and Year
1 What area of expertise can your setting offer to support the development of other settings in
Harrow?
Leadership
Embedding Characterist
ics of Effective Learning
Teaching an
d learning-outdoor learning
Parent Partnership
Other, please specify below
1a List or give brief examples of how you can evidence point 1 (examples, planning, partnership
working with parents or other settings etc.)
Note: Text entered will wrap on multiple lines please complete as required, if larger than box space a scroll bar will appear to review text.
When printing you will not see characters held in the expanded view.
Please Select
Address People Services, Harrow Council, Civic Centre, Station Road, Harrow, HA1 2UL
Tel 020 8901 2690 (option 1) email: fis@harrow.gov.uk web: harrow.gov.uk/earlyyears
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Page 2 of 3
2 How does your leadership impact the effectiveness of your early year’s provision.
Effective use of staff in
settings
Inclusive pr
actice for SEND pupils
Staff continu
al professional development (CPD)
Impact this
has had on improving children’s outcomes
Effective planning and e
valuation
Other, please specify below
2a
List or give brief examples of how you can evidence point 2 (CPD’s, learning journey’s,
planning, tracking, staff appraisal)
Privacy Notice: Service Provider
At Harrow Council we take privacy of data seriously.
This privacy notice tells you who we are and how you can contact us, our
lawful basis and the purposes for
processing children’s personal information within your service. The notice explains our retention periods, who
it will be shared with and your rights on how we process the data.
Purpose
We hold info
rmation about children following consent managed by your service with the child’s parent or
guardian. The information is used to provide early years funding (further information can be found at
www.childcarechoices.gov.uk). Registered Ofsted providers can provide early years services for children in
Harrow under the Early Years Foundation Stage Statutory Framework (EYFS) which sets standards for the
learning, development and care of children from birth to 5 years old.
Harrow Council requires the information to assist the child to r
eceive their Early Education Funding
Entitlement which is distributed to the chosen provider. This sharing agreement will be on a joint controller
basis, although we will always ask if we can use the information for a purpose not stated in this agreement.
Information is stored and may be used for the prevention and detection of
fraud and or criminal offences and
or complying with another law such as the Health and Safety Act 1974.
Types of information to be shared
The information that will
be shared includes:
Childs personal information such as name, address, photograph date of birth
Name, address, ID or descriptions/photos of parents or guardians for the purpose of identificatio
n
including n
ational insurance numbers if required for the purpose stated
Address People Services, Harrow Council, Civic Centre, Station Road, Harrow, HA1 2UL
Tel 020 8901 2690 (option 1) email: fis@harrow.gov.uk web: harrow.gov.uk/earlyyears
Rev508012019
Page 3 of 3
Characteristics, such as ethnicity, language, nationality, country of birth and pupil premium eligibility;
Medical information, for incident response or as part of the 2 year check;
Special educational needs information, whether on an EHC plan or support;
Assessment information, such as the 2 year old progress check, and the EYFS profile outcomes at
the end of the Reception year;
Transition Document, information when transitioning to other providers or school
Bank account details, payroll record and tax status information
Provider locations, business addresses or physical provider settings
Correspondence relating to the child
Sharing with third parties
We will share information with third parties where required by law, where it is necessary to administer the
working relationship with you or where we have another legal obligation or public task processing conditions.
Third parties can be the Department for Education, HM Customs and Revenue, Quality Care Commission,
OFSTED and other departments within Harrow Council or contractors and designated agents.
Security of information
We will only share information with or from Providers using a secure transfer method. Providers must email
Harrow Council using a secure email solution (Egress). The council agrees to securely hold
parent/carer/children’s data in accordance with our Information Governance and Security Policy and data
retention policy.
Confidentiality and Incident Management
The provider agrees to ensure that confidentiality is observed throughout the lifecycle of the data being held
on the child in their service.
The providers will ensure that all staff will have a responsibility to report immediately any security incident or
weakness they observe to their manager. Staff should not try to deal with any such incidents personally. All
managers have a responsibility to take immediate and appropriate action to respond to all security reports
they receive from staff.
Each of the Parties will inform the other immediately of any incidents or activities that suggest non-
compliance with any of the terms of the sharing agreement. This includes ‘near miss’ situations even
if no actual damage to or loss or inappropriate disclosure of the information results.
If a data breach or incident did occur, the responsible Party will also notify the other Party within 24 hours of
becoming aware of the breach and support the other party to consider what steps should be taken to
remediate the incident, and or report the incidence within 72 hours of becoming aware of the breach.
How long we store the information for
We retain children’s data relating to service provision for 25 years from the date Harrow Council received the
information. This is for record purposes and to deal with any enquiries or complaints during this period. After
the retention period expires we will delete the information held unless there is a basis in law to retain data for
a longer period. If this occurs we will contact you and the parent or guardian of the child to make you aware
of this.
Right to complain or receive further information
Please contact us if you would like to know more about the information we hold about you and how we use it:
email fis@harrow.gov.uk
You have a right to complain to us if you think we have not complied with our obligation for handling your
personal information; please visit our Compliments and Complaints page.
If you are not satisfied with the Council’s response you have a right to complain to the Information
Commissioner’s Office (ICO). You can report a concern by visiting the ICO website.
Tick the box to verify that in submitting this form You have read and understood the
above Privacy Notice, which also appears on their provider declaration form.