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Purc Justification Sole Source Secure (California State University, Chico)

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CALIFORNIA STATE UNIVERSITY CHICO
FINANCIAL SERVICES
PROCUREMENT AND
CONTRACT SERVICES
KENDALL HALL ROOM 206
CHICO, CA 95929-0244
530-898-5134
www.csuchico.edu/purc
Purpose: The State of California and the CSU system are committed to a program of active competition in the purchase of supplies, equipment and
services, and require that all purchases/contracts from State and State-controlled funds be open and competitive. A sole source/brand request cannot be
considered unless it clearly demonstrates that no other comparable products or sources can meet the functional needs of the University. Preference of a
particular brand or source or time constraints may not be used as reasons for bypassing normal purchasing procedures. Please be aware that submittal of
this form with departmental signatures does not necessarily constitute approval. Competitive procurement procedures will be followed unless the rationale
presented clearly meets the State’s criteria for sole source or sole brand processing.
Type of Transaction (check one) Purchase Service
Purchase—Information Technology Service—Information Technology
(e.g., computers, software) (e.g., computer maintenance, programming)
Justication for (check one) Sole Source (item or service only available from one vendor/source)
Sole Brand (bids to be solicited for specied brand only)
Requested Item(s)/Service: Requested Vendor:
Requisition #: Total Amount:
JUSTIFICATION FOR SOLE SOURCE OR SOLE BRAND
1. Briey describe why the requested item(s) or service is needed.
2. What are the unique performance features of the product specied, or if the requested vendor is the ONLY vendor
able to complete the work, what are the unique performance abilities of the vendor?
3. Why are the unique product features REQUIRED, or why are the unique abilities of the vendor REQUIRED?
4. What other products have been evaluated and rejected, and the reason for rejection OR what other vendors that
provide like services have been evaluated, rejected and the reason each were rejected?
(Note: Rejection can only be based on the inability to meet one or more of the REQUIRED product features or performance abilities noted in
response to question 2.)
Justication for Sole
Source or Sole Brand
Page 1
P&CS: Justication for Sole Source or Sole Brand: Page 1 Updated August 2015
CALIFORNIA STATE UNIVERSITY CHICO
FINANCIAL SERVICES
PROCUREMENT AND
CONTRACT SERVICES
KENDALL HALL ROOM 206
CHICO, CA 95929-0244
530-898-5134
www.csuchico.edu/purc
Justication for Sole
Source or Sole Brand
Page 2
SDEPARTMENTAL CERTIFICATIONS AND APPROVAL
I am aware of State of California and CSU requirements for competitive bidding and the necessity for providing justication for limiting or eliminating opportunities
for vendors who would like to do business with the State. I certify that the required technical information has been gathered and that a concentrated effort was
made to review all comparable products and sources for this purchase/service as documented. I hereby certify the validity of the information contained herein and
feel condent the justication meets the State’s criteria and will withstand a vendor protest or audits by the State Auditor General or other agencies. In the event of
a protest, I understand I may be called upon to personally appear at a hearing to substantiate the validity of the justication.
Requestor:
Dean/Chair/Administrator:
Department Name:
SIGNATURE PRINT NAME DATE EXT.
SIGNATURE PRINT NAME DATE EXT.
SIGNATURE PRINT NAME DATE
SIGNATURE PRINT NAME DATE
SIGNATURE PRINT NAME DATE
PROCUREMENT & OTHER CAMPUS APPROVALS
Procurement & Contract Services Approval:
(required on all)
VP for Business & Finance Approval:
(required $100K & over)
Chancellor’s Ofce Approval:
(required $250K & over)
P&CS: Justication for Sole Source or Sole Brand: Page 2 Updated August 2015
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Completed 19 July 2020

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