CALIFORNIA STATE UNIVERSITY CHICO
FINANCIAL SERVICES
PROCUREMENT AND
CONTRACT SERVICES
KENDALL HALL ROOM 206
CHICO, CA 95929-0244
530-898-5134
www.csuchico.edu/purc
Procurement and Contract Services: Date:
This form shall be completed and submitted with supporting documentation (i.e., itemized receipt, event/
meeting agenda, quote, or invoice) for ALL hospitality related expenses. For detailed information, please refer to
the Hospitality Procedures.
Participation Incentive
EXPENSE DESCRIPTION
Type of Expense:
Event Dates:
Faculty/Staff
Student
Ofcial Guest
Large Group: Attach a list of attendees/recipients (i.e., staff, faculty, students, official guest) Cost per
person (see maximum per person rates section of Hospitality Procedures):
Amount Requested divided by Total Number of Attendees/Recipients
AUTHORIZATION
By signing this request, I certify this event/expense serves a clear University business purpose, is consistent with the mission of the University, is cost
effective, does not include alcohol, and is in accordance with the best use of public funds. Higher authority approval is required.
Appropriate Administrator/Chair:
President, Provost, Vice President or Designee:
PURC: Hospitality Expense Request
Updated July 2019
Hospitality
Expense
Request
Printed Name Signature Date
Printed Name Signature Date
Department:
Budget Contact
Name
:
Extension:
Account Fund Dept. ID Program (Optional)
Class (Optional) Amount
PAYEE INFORMATION
Name:
Buyer:
Requisition #:
Supplier ID/Chico State ID:
STATE CHARTFIELD
660H54
Promotional Item
Describe the business purpose of the hospitality:
(for retirement or memorial, indicate employee’s years of service)
Event Name:
Total Number of Attendees/Recipients:
Small Group: List names of attendees/recipients
Business Meals
Other:
Award & Prizes
Attach process defining eligibility, selection criteria and
amount along
w/VP approval.
