Return the completed form to the
Adelaide Graduate Centre
Level 10, Schulz Building
The University of Adelaide SA 5005
AUSTRALIA
scholarships@adelaide.edu.au
Updated March 2020
Division of Research and Innovation
Publication Reimbursement Allowance Claim Form
(Incorporating the Thesis Production Allowance)
SCHOLARSHIP:__________________________________________________________
Please read before completing your form to establish eligibility
• Please note that not all scholarships provide this allowance. Please check your Conditions of Award before completing this
application.
• Following (1) submission of the thesis, or (2) acceptance of an academic paper for publishing, a claim for reimbursement of
costs can be made, supported by receipts of expenditure.
• The maximum amount that can be claimed for all of the abovementioned costs is capped at AUD$840 for Doctoral
candidates, and AUD$420 for Master by Research candidates. Multiple claims can be submitted, up to the aforementioned
maximu m value.
• The following expenses may qualify for reimbursement:
o PUBLICATION: the fee for submitting an academic paper for publishing. Reimbursement can only be
claimed after the publisher approves the paper for publication with no further amendment.
o THESIS PRODUCTION: the cost of consumables (i.e. paper, ink, one USB) and / or the printing and
binding of your hard copy thesis for examination. Your claim may not include a charge for labour if you
have done your own typing or for the purchase of equipment such as an external hard drive,
computer, or postage / taxi fare/ bus fare for delivery of thesis.
o EDITING: Editing expenses can only be reimbursed if undertaken by a professional editor with an
ABN and upon provision of a receipt. Reimbursement can only be claimed after the thesis is submitted
for examination.
• Claims should be lodged with the Adelaide Graduate Centre within 12 months of date of initial thesis submission.
• The allowance is not assessable income for taxation purposes.
• If approved, reimbursement will only be processed on provision of receipts (not unpaid invoices) in the name of the person
lodging the claim. Payment will be made by EFT.
• **You will need to log on to https://adelaide.edu.au/finance/updatebank - to update/confirm your banking details.
• Should you no longer have University email access you will need download a bank authority form from
https://www.adelaide.edu.au/finance/docs/forms/studforms/banking-authority-form.docx
and submit with your claim
Personal Details
Surname
Given Name(s)
Student ID
Bank details updated (date)** Online Attached Date:
Telephone
E-mail
School or Discipline
Degree PhD Master