Arizona Department of State Public Records Reproduction Request Form
Katie Hobbs, Secretary of State
State of Arizona
Public Records Request Form
Arizona Secretary of State’s Office
PUBLIC RECORDS REPRODUCTION
A.R.S. § 39-121.01 (D)(1)
…“The custodian may require any person requesting that the custodian mail a copy of any public record to pay in advance for any copying
and postage charges.”
A.R.S. § 39-121.03
REQUEST FOR COPIES, PRINTOUTS OR PHOTOGRAPHS; STATEMENT OF PURPOSE; FEES
A. A person requesting copies, printouts or photographs of public records for a commercial purpose shall, upon making such a request,
provide a certified statement setting forth the commercial purpose for which the copies, printouts or photographs will be used.
Upon being furnished the verified statement the custodian of such records may furnish reproductions, the charge for which shall include the
1. A portion of the cost to the state for obtaining the original or copies of the documents, printouts or photographs.
2. A reasonable fee for the cost of time, equipment and personnel in producing such reproduction.
3. The value of the reproduction on the commercial market.
COMMERCIAL PURPOSE AS ABUSE OF PUBLIC RECORD; DETERMINATION BY GOVERNOR
B. If the custodian of a public record determines that the commercial purpose stated in the verified statement is a misuse of public
records or is an abuse of the right to receive public records, the custodian may apply to the governor requesting that the governor by
executive order prohibit the furnishing of copies, printouts or photographs for such commercial purpose. The governor, upon
application from a custodian of public records, shall determine whether the commercial purpose is a misuse or an abuse of the public
record. If the governor determines that the public record shall not be provided for such commercial purpose he shall issue an
executive order prohibiting the providing of such public records for such commercial purpose. If no order is issued within thirty days of
the date of application, the custodian of public records shall provide such copies, printouts or photographs upon being paid the fee
determined pursuant to subsection A of this section.
C. A person who obtains public records for a commercial purpose without indicating the commercial purpose or who obtains a public
record for a noncommercial purpose and uses or knowingly allows the use of such public record for a commercial purpose or who
obtains a public record for a commercial purpose and uses or knowingly allows the use of such public record for a different commercial
purpose or who obtains a public record from anyone other than the custodian of such records and uses them for a commercial
purpose shall in addition to other penalties be liable to the state or the political subdivision from which the public record was obtained
for damages in the amount of three times the amount which would have been charged for the public record had the commercial
purpose been stated plus costs and reasonable attorneys' fees or shall be liable to the state or the political subdivision for the amount
of three times the actual damages if it can be shown that the public record would not have been provided had the commercial purpose
of actual use been stated at the time of obtaining the records.
DEFINITION OF COMMERCIAL PURPOSE
D. As used in this section "commercial purpose", means the use of a public record for the purpose of sale or resale or for the purpose
of producing a document containing all or part of the copy, printout or photograph for sale or the obtaining of names and addresses
from such public records for the purpose of solicitation or the sale of such names and addresses to another for the purpose of
solicitation or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect
use of such public record. Commercial purpose does not mean the use of a public record as evidence or as research for evidence in
an action in a judicial or quasi-judicial body of this state or a political subdivision of this state.
A.R.S. § 39-122. Free searches for and copies of public records to be used in claims against United States; liability for
A. No state, count
y or city, or any officer or board thereof shall demand or receive a fee or compensation for issuing certified copies of
public records or for making search for them, when they are to be used in connection with a claim for a pension, allotment, allowance,
compensation, insurance or other benefits which is to be presented to the United States or a bureau or department thereof.
B. Notaries public shall not charge for an acknowledgment to a document which is to be so filed or presented.
C. The services specified in subsections A and B shall be rendered on request of an official of the United States, a claimant, his guardian or
attorney. For each failure or refusal so to do, the officer so failing shall be liable on his official bond.
FOR OFFICE USE ONLY
Fees associated Initials with this request
Copying fee Certified copy fee Postage
PAID BY Check (check no. _______)
Requestor notified by Requestor notified on (Date) Notes
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