Fill - Free fillable Public Records Request ~ PUBLIC RECORDS REPRODUCTION REQUEST (Arizona Secretary of State) PDF form

Arizona Department of State Public Records Reproduction Request Form

Katie Hobbs, Secretary of State

State of Arizona – Office of the Secretary of State

Public Records Request

SEND BY MAIL TO:

Secretary of State Katie Hobbs

1700 W. Washington Street, FL. 7, Phoenix, AZ 85007-2808

OR return the form in person:

PHOENIX - State Capitol Executive Tower,

1700 W. Washington Street, 2nd Fl., Room 220

TUCSON

rizona State Complex,

400 W. Congress, 1st Fl., Suite 141

Office Hours: Monda

throu

h Frida

, 8 a.m. to 5 p.m., except state holida

Website: www.azsos.

DO NOT WRITE IN THIS SPACE

FOR OFFICE US

E ONLY

Public Records Request REV. 01/07/2019

~ PUBLIC RECORDS REPRODUCTION REQUEST ~

About this form

 Use this form to request a public record from our office under

Arizona Revised Statutes, Title 39, Ch. 1, Article 2 et seq.

 To assist our office in its effort to process your request, please be

specific and identify the document or record by name.

How to complete this form

 This form must be written (printed) legibly or computer generated

for accuracy.

 For your convenience, this form has been designed to be filled out

electronically at our website and printed to your printer.

 Notarization is not required.

Fees:

 Our office offers inspection of public records (A.R.S. § 39-121) with

reproduction of documents available at 10¢ a page.

 The fee schedule for certified copies is posted on our website.

 Records or parts of some records may not be subject to public

dissemination under Arizona law. Our office will notify you if the

releasing of the record is restricted under law or if parts of the record

requested will be redacted.

 If a document is available for public dissemination our office will contact

you about the copying fee associated with your request.

Please remember our office may not be the custodian of the document or record you are requesting. We will make every effort to assist you with your request.

1. Document Information Check One

 Paper copy  Certified Copy  Electronic Copy  Records inspection

(in-person A.R.S. § 39-121)

Name of record or document (for example: loyalty oath, executive order, notice of appointment, limited partnership, campaign finance committee, etc.)

Approximate date filed Name(s) of person(s) on the record or document

Name of agency/person/business/committee filing the record Law, rule or statutory reference stating this document is filed with our office

 Please notify me to pick up this record in person  I am requesting this information be sent by mail (additional fees may apply)

2. Use of Record

–

Review the laws on pa

e 2.

 I have reviewed and read the information on the back of this form.

The requested records will be used for (check one):

 NON-commerical purposes.  COMMERCIAL purposes. If you intend to use these documents for commercial purpose state

the commercial purpose in the field below for which the above-requested public records will be used. A commercial use fee may apply.

Commercial Use Disclosure Statement under A.R.S. § 39-121.03



3. Contact Information

First Name Last Name

Mailing Address –(include street or box number) City State Zip Code

Home Telephone #

( )

Fax Number (include area code)

( )

E-mail Address

4. Si

nature

STATEMENT: I understand that the copy or other reproduction of the public record which I have requested is to be used solely for the purposes

as stated on this form. I declare that such copies or reproductions will not be used directly or indirectly for a different purpose other than

prescribed on this form. I understand that copying and/or postage fees may be associated with my request.

Signature Date

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Arizona Department of State Public Records Reproduction Request Form

Katie Hobbs, Secretary of State

State of Arizona

Public Records Request Form

Arizona Secretary of State’s Office

PUBLIC RECORDS REPRODUCTION

A.R.S. § 39-121.01 (D)(1)

…“The custodian may require any person requesting that the custodian mail a copy of any public record to pay in advance for any copying

and postage charges.”

A.R.S. § 39-121.03

REQUEST FOR COPIES, PRINTOUTS OR PHOTOGRAPHS; STATEMENT OF PURPOSE; FEES

A. A person requesting copies, printouts or photographs of public records for a commercial purpose shall, upon making such a request,

provide a certified statement setting forth the commercial purpose for which the copies, printouts or photographs will be used.

Upon being furnished the verified statement the custodian of such records may furnish reproductions, the charge for which shall include the

following:

1. A portion of the cost to the state for obtaining the original or copies of the documents, printouts or photographs.

2. A reasonable fee for the cost of time, equipment and personnel in producing such reproduction.

3. The value of the reproduction on the commercial market.

COMMERCIAL PURPOSE AS ABUSE OF PUBLIC RECORD; DETERMINATION BY GOVERNOR

B. If the custodian of a public record determines that the commercial purpose stated in the verified statement is a misuse of public

records or is an abuse of the right to receive public records, the custodian may apply to the governor requesting that the governor by

executive order prohibit the furnishing of copies, printouts or photographs for such commercial purpose. The governor, upon

application from a custodian of public records, shall determine whether the commercial purpose is a misuse or an abuse of the public

record. If the governor determines that the public record shall not be provided for such commercial purpose he shall issue an

executive order prohibiting the providing of such public records for such commercial purpose. If no order is issued within thirty days of

the date of application, the custodian of public records shall provide such copies, printouts or photographs upon being paid the fee

determined pursuant to subsection A of this section.

CIVIL PENALTY

C. A person who obtains public records for a commercial purpose without indicating the commercial purpose or who obtains a public

record for a noncommercial purpose and uses or knowingly allows the use of such public record for a commercial purpose or who

obtains a public record for a commercial purpose and uses or knowingly allows the use of such public record for a different commercial

purpose or who obtains a public record from anyone other than the custodian of such records and uses them for a commercial

purpose shall in addition to other penalties be liable to the state or the political subdivision from which the public record was obtained

for damages in the amount of three times the amount which would have been charged for the public record had the commercial

purpose been stated plus costs and reasonable attorneys' fees or shall be liable to the state or the political subdivision for the amount

of three times the actual damages if it can be shown that the public record would not have been provided had the commercial purpose

of actual use been stated at the time of obtaining the records.

DEFINITION OF COMMERCIAL PURPOSE

D. As used in this section "commercial purpose", means the use of a public record for the purpose of sale or resale or for the purpose

of producing a document containing all or part of the copy, printout or photograph for sale or the obtaining of names and addresses

from such public records for the purpose of solicitation or the sale of such names and addresses to another for the purpose of

solicitation or for any purpose in which the purchaser can reasonably anticipate the receipt of monetary gain from the direct or indirect

use of such public record. Commercial purpose does not mean the use of a public record as evidence or as research for evidence in

an action in a judicial or quasi-judicial body of this state or a political subdivision of this state.

_____________________________________________________________________________________________________

A.R.S. § 39-122. Free searches for and copies of public records to be used in claims against United States; liability for

noncompliance

A. No state, count

y or city, or any officer or board thereof shall demand or receive a fee or compensation for issuing certified copies of

public records or for making search for them, when they are to be used in connection with a claim for a pension, allotment, allowance,

compensation, insurance or other benefits which is to be presented to the United States or a bureau or department thereof.

B. Notaries public shall not charge for an acknowledgment to a document which is to be so filed or presented.

C. The services specified in subsections A and B shall be rendered on request of an official of the United States, a claimant, his guardian or

attorney. For each failure or refusal so to do, the officer so failing shall be liable on his official bond.

FOR OFFICE USE ONLY

Initials

Fees associated Initials with this request

Copying fee Certified copy fee Postage

PAID BY  Check (check no. _______)

 Cash

Requestor notified by Requestor notified on (Date) Notes

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