Public Notice Checklist
Review criteria as provided in Section 98-35: This checklist is intended to guide applicants with the
notification requirements for all items which are heard at a City Commission Meeting. Applicants are only permitted to begin
the public notification process upon determination of Planning Staff that their item has been scheduled for an upcoming
public hearing. Please note that if for any reason a public hearing is cancelled or moved or if for any reason the applicant’s
item has been cancelled or moved, the applicant will be required to re-notify each item. The following items are required to
be completed prior to an item being heard at either of the above public meetings.
The applicant shall do the following for each notification type:
Notice by Mail
1. The applicant shall provide the City with one (1) set of mailing labels and one (1) copy of the mailing
label list for all property owners within 500 feet of the subject property.
2. Mailing labels shall be self-adhesive labels suitable for a standard business (#10) envelope.
3. The applicant shall provide a notarized affidavit (attached) attesting to the validity of the property list.
4. As all mailings must be post marked no fewer than 15 days and no more than 20 days prior to the
date set for the public hearing, the applicant must provide the city with the labels a minimum of 25
days prior to the mailing date. For projects with more than 200 mailings, staff may request labels
even earlier.
5. The applicant is required to provide $2.00 for each label to the City.
Notice by Posting
1. A sign must be posted along each public right-of-way in which the property faces. The location of the
sign must be approved by planning staff prior to the installation of the sign.
2. The sign must be placed on the subject property at least 15 days and no more than 20 days prior to
the public hearing.
3. The sign shall be shall be four-foot by four-foot and stand 6 foot tall.
4. The sign shall be a solid white or yellow background and contain the exact given template wording
which shall be no less than 4 inches tall in large black typeface.
5. The applicant shall provide a notarized affidavit (attached) attesting to the validity of the posted sign
along with a photograph of the sign and its location.
6. If the property does not front on to a road right-of-way, the sign shall be placed on the property in a
location that gives the maximum exposure to the public. This location must be approved by planning
staff.
7. All signs must be removed within seven (7) days after final hearing.
Notice by Newspaper Advertisement
1. If the applicant’s item is required to be advertised in a local newspaper, the applicant will be required
to submit a fee similar to other fees previously paid for such applications. If the cost exceeds the
estimated fee, the applicant will be required to pay the remainder prior to the approval of any building
permit. If the cost is less, the applicant will be returned any remaining funds.
2. The following cost recovery fees are applicable for advertising in the newspaper:
Resolutions: Site Plan, Variance, Conditional Use, Sign Variance, Technical Deviation,
Easement Abandonments - $200 (estimate only)
Ordinances: Land Use Plan Amendments, Rezoning, Privately Initiated Code Amendments,
ROW, Abandonments - $800 (estimate only)
Public Notice Checklist Page 2 of 4
NOTIFICATION SERVICE PROVIDERS
Private Companies offer assistance in the public notice process. You are free to select any company to help
you with public notification of mailings and posted notices. Below is a list of companies that perform these tasks.
The City of Deerfield Beach does not endorse or recommended any company, this is only provided to help the
applicant in their process.
Cutro and Associates Notificationmaps.com
Contact: Christine Matthews Website: www.notificationmaps.com
Email: cutroplanning@yahoo.com
954-920-2205
RDR Rio Development Resources The Zoning Specialists Group
Contact: Diana Rio Contact: Omara R. Lopez
Email: diana@rdrmiami.com Email: info@thezoningspecialistsgroup.com
305-498-1614 305-828-1210
If you choose to provide a certified list of mailing labels on your own, you may obtain this list through the Broward
County Property Appraiser’s GIS department. You must have the correct folio(s) numbers with you to receive
this information from the Property Appraisers office. The office is located at 115 S. Andrews Avenue, Room 111.
Fort Lauderdale. They may also be reached at (954) 357-5503.
Public Notice Checklist Page 3 of 4
Sec. 98-35
Prior to any public hearing of the City Commission for a development permit as described in Section 98-12, the applicant
will provide proper notification to the public in the manners described below. It shall be the responsibility of the applicant
to comply not just with this section of code, but any other notice requirements as required by State or Federal law.
Template Provided Upon determination that the development permit shall be heard at a City Commission hearing, the
Planning and Development Services Department shall provide a template to the applicant which clearly identifies the
application type, application location, hearing date, hearing time, hearing location, accessibility notice, City phone number
and City website address. Failure to adhere to the requirements of the template shall result in the applicant’s item removal
from the City Commission hearing.
Location Map A location map shall be created in a template provided by the Planning and Development Services
Department and provided with all written notices and if required, with the newspaper notice.
Newspaper Notice
A public notice, in the template provided by the City shall be placed in a newspaper of general circulation and published
on one occasion at least seven days and no more than ten days prior to the hearing and meeting the specifications
required under Florida State Statue 166.041.
Written Notice
A written notice, in the template provided by the City shall be provided to all property owners within 500 feet of the subject
property, which notice shall be mailed and post marked, in an envelope with a legible return address, not fewer than 15
days and no more than 20 days prior to the date set for public hearing. A list of such owners shall be taken from the latest
ad valorem tax record in Broward County Property Appraiser's Office. Notice to the addresses shown on the latest ad
valorem tax record of the property appraiser's office is deemed to be notice to all owners of said property. Such notice shall
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be in substantially the same form as the standard form for publication notice provided by the city. Affidavit of proof of the
required mailing shall be filed with the Planning and Development Services Department on the date of the mailing. A list
of all mailings returned shall be counted and given to the Planning and Development Services Department prior to the
public hearing.
Posting Notice
A posted notice, in the template provided by the City shall be erected adjacent to each public right-of-way at least 15 days
and no more than 20 days prior to the date set for public hearing and meeting the following requirements:
(a) Each sign placed upon the property shall be four-foot by four-foot and stand 6 foot tall.
(b) Each sign shall be a solid white or yellow background and contain legible lettering a minimum of 4 inches tall, in
a large black typeface, which is easily read by the public from the perimeter of the property.
(c) Affidavit of the Posting shall be filed with the Planning and Development Services Department on the date of sign
installation.
(d) If the property does not front on to a road right-of-way, the sign(s) shall be placed on the property in such a manner
as to give maximum exposure to the public.
(e) In the event that any hearing item is tabled, the applicant shall amend all signs on the property at least seven (7)
days prior to each scheduled hearing to show the new date, time and location of the hearing(s). The applicant shall certify
that signage was amended and file a new affidavit of the posting with the Planning and Development Services Department
on the date of the change.
(f) All signs shall be removed within seven days after final hearing of the application by the city commission.
For Office Use Only
Date:
Application
Nos.:
AFFIDAVIT OF POSTED NOTICE
I, ____________________________, (as the owner or authorized agent) for the property known
as __________________________________, located at _______________________________,
do hereby attest that I installed or caused to have installed, _____ sign(s) on ___________, 20__,
at the above referenced property in compliance with the City Code.
I attest that the photographs of the sign(s) attached hereto accurately reflect the location and
content of the sign(s). Further,
I attest that in accordance with the City’s Code, sign(s) posted will be removed within seven (7)
days after the final disposition of the application by the City Commission.
_________________________________________
Signature
________________________________________
Print Name
__________________________ _____________
Signature Date
SWORN TO AND SUBSCRIBED Before me by means of physical presence or online
notarization, this_____________ day of _______________________________, 202__ by
____________________________________________________ (Affiant), who is personally
known to me or has produced ____________________________________ identification.
My commission expires: ___________________
Commission No.: _________________________
_________________________________________
(Signature of Notary Public - State of Florida)
_________________________________________
(Print, Type, or Stamp Commissioned Name of
Notary Public)
For Office Use Only
Date:
Application
Nos.:
CERTIFICATION OF PROPERTY LIST AFFIDAVIT
I, ____________________________________________(as the owner or the authorized agent),
for the property known as____________________________________________, specifically
located at_____________________________________________, that I have submitted or have
caused to be submitted a Property Owner List located providing the names and addresses of all
property owners within a 500 foot radius of the subject property and that to the best of my
knowledge and belief, based upon a diligent search of the records as contained on the Property
Appraiser’s website, said list is true and accurate.
The list of the names and addresses of all property owners located within the aforementioned radius
of the interior and exterior boundary of the subject property is to be made a part of this application.
If the subject property constitutes only a portion of a contiguous ownership parcel, the exterior
boundary from which the appropriate radius is to be projected will be the exterior boundary of the
entire contiguous ownership parcel.
__________________________ _____________
Signature Date
SWORN TO AND SUBSCRIBED Before me by means of physical presence or online
notarization, this_____________ day of _______________________________, 202__ by
____________________________________________________ (Affiant), who is personally
known to me or has produced ____________________________________ identification.
My commission expires: ___________________
Commission No.: _________________________
_________________________________________
(Signature of Notary Public - State of Florida)
_________________________________________
(Print, Type, or Stamp Commissioned Name of
Notary Public)