Fillable Public Affairs Project/ Special Event Request (Galveston College)

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Public Affairs Project/ Special Event Request (Galveston College)

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The Public Affairs Project/ Special Event Request (Galveston College) form is 1 page long and contains:

  • 6 signatures
  • 4 check-boxes
  • 35 other fields

Country of origin: US
File type: PDF

U.S.A. forms for Galveston College

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Public Affairs Use
Staff Assigned: _____________
Due Date: _________________
Public Affairs Project/ Special Event Request
Originator: ____________________________________________________________________________
Division: ___________________________ Extension #: ______________ Date of Request: ____________
Purpose: ____________________________________________ Contact: ___________________________
Publications/ Project: __________________________________________________________________________
Quantity: _______________________________________ Color Preference: _______________
/ Proofed by Originator: ___________________________________________________________
Business Cards Special Instructions: ______________________________________________________________
Account Number __________________________________________________________________________________
_________________
A minimum of ten (10) working days for requests is required.
Advertising Purpose: _________________________________________________________________________
Where to be Utilized: _____________________________________________________________
Account Number
Date to be Run: __________________________________________________________________
_________________
Special Instructions: ______________________________________________________________
__________________________________________________________________________________
Special Event Purpose: _________________________________________________________________________
Description: ____________________________________________________________________
Account Number
Date of Event/Place/Time:_________________________________________________________
_________________
Special Instructions: ______________________________________________________________
G.C. Representatives to Attend:___________________________________________
Contact Person: _______________________________________________________
A minimum of ten (10) working days for special events is required.
Check list: ______ Did you request media exposure in section above?
______ Did you fill out a Facility Service Request form for setup?
______ Did you route for all appropriate signatures?
______ Did you indicate what account would be charged?
Media Purpose: _________________________________________________________________________
Copy of Information Attached: __________________________________________________
Photo Requested: (Date/Time/Place) ____________________________________________
Must be run on or before: ________________________________________________________
Special Instructions: ______________________________________________________________
__________________________________________________________________________________
The Public Affairs staff agrees to fulfill the above requested project(s) for completion by the promised date. The originator agrees to provide accurate infor-
mation in a timely manner and takes responsibility for proofing all publication requests and other assignments as mutually agreed upon in the special instructions
portion of this form. All special events require a security signature and approval of the Vice President of Administration.
______________________________________ _____________________________________ ______________________________________
Originator’s Signature /Date Supervisor’s Signature/Date Vice President
______________________________________ _____________________________________
Director of Facilities/Security Director of Public Affairs
______________________________________
Vice President of Administration
(for Special Events)
Social Media
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Public Affairs Project Requests
1. Plan ahead...Public Affairs requires a minimum of ten working days from approved submission to completion of projects.
2. Projects must be approved by the appropriate administrator and may be sent for President's Staff review.
3. Provide as much information concerning the project as possible and attach it to the form.
_________________________________________________________________________________________________
Advertising
Planned advertising project activities can be initiated by completing the Project Request Form and delivering it to any
member of the Public Affairs staff. Here are the guidelines for use of the form for advertising:
1. Advertising projects must allow a minimum of ten working days from submission to appearance. Advertising projects may
include special art, support advertising, recruitment campaigns, community education ads and other promotional efforts.
2. The Director of Public Affairs has the responsibility concerning the content of advertising for external audiences except
as it relates to personnel or legal public notices (these are handled by the Vice President of Administration or his/her
designate).
_________________________________________________________________________________________________
Publications
The Public Affairs Office provides for the quality review of all publications, stationery, posters and logo items. This is
achieved by review through the Director of Public Affairs. These projects require a minimum of ten working days for comple-
tion and designation of an account number to be charged.
Publications include brochures, fliers, graphics. signage, design and some non-media photography. The Director of
Public Affairs has responsibility for design content and appropriateness of all College publications for external use. The origi-
nator of the publications project must proof and accept the publications project by initialing the appropriate space on the project
form before the project can proceed to the printing stage. Project originator must coordinate in-house publications with the Col-
lege Print Center. Please contact the Public Affairs staff for more information concerning publications.
_________________________________________________________________________________________________
Media Affairs
All media inquiries or contacts concerning the College should be referred to the Public Affairs Office.
__________________________________________________________________________________________________________
Special Events
The Public Affairs Office will respond to certain promotional opportunities and special events during the fiscal year.
Special events can be arranged by the following:
1. Notify Administrative Assistant to the Vice President of Instruction to determine the availability of classroom space; for
fitness center/gym, contact the Administrative Assistant to the Director of Athletics, for President’s Conference Room
contact President’s Executive Assistant, for the Seibel Wing contact the Administrative Assistant to the Vice President of
Administration.
2. Fill out Public Affairs Project/Events Request Form, Special Events section, for Public Affairs and Facilities/Security ser-
vices review.
3. Make sure you have completed a Facility Service Request for event setup.
4. Have a form routed for approvals as follows: (1) immediate Vice President, (2) Director of Public Affairs,
(3) Director of Facilities & Security (4) Vice President of Administration.
INTERNAL USE ONLY
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Public Affairs Project Special Event Request (Galveston College)

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Completed 27 July 2020

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