**Indiv
idual providers please use social security number; field cannot be left blank:N/A” non-applicable and “applied for” are
acceptable responses
Optum Provider Entity Disclosure Form 01/01/2016
Provider Entity Disclosure of Ownership, Controlling Interest and Management Statement
Optum is required to collect disclosure of ownership, controlling interest and management information from providers that participate in
the Medicaid and/or the Children’s Health Insurance Program (CHIP) managed care network pursuant to a Medicaid and/or CHIP State
Contract with the State Agency and the federal regulations set forth in 42 CFR Part
§
455. Required information includes: 1) the identity of all
owners and others with a controlling interest; 2) certain business transactions as described in 42 CFR
§
455.105; 3) the identity of managing employees, agents and others in a position of influence or authority; and 4) criminal conviction information for
the provider, owners, officers, directors, agents and managing employees. The information required includes, but it is not limited to, name, address,
date of birth, social security number (SSN) and tax identification (TIN).
Completion and submission of this Statement is a condition of participation in the Medicaid and/or CHIP managed care network and is a
contractual obligation with Optum for services to members under Medicaid and CHIP benefit plans. Failure to submit the requested information
may result in denial of a claim, a refusal to enter into a provider contract, or termination of existing provider contracts.
This Statement should be submitted with the initial contract and updated every three (3) years or at the renewal of the contract and at any time there
is a revision to the information or upon a request for updated information. A Statement must be provided within 35 days of a request for this
information. Physician and health care professional members of a group practice that are credentialed or enrolled into the Medicaid or CHIP
managed care program by Optum or by a delegate of Optum must submit a signed Individual Provider Statement attesting to the
requirements under these regulations at the time of credentialing, enrollment, or contracting, if requested by Optum or by a delegate of Optum.
Any members of a group practice that have an ownership or controlling interest in the Provider Entity identified below, or is related to
another owner of the Provider Entity, must submit a signed Individual Provider Statement.
Detailed instructions and a glossary for capitalized terms can be found at the end of this form. If attachments are included, please indicate to which
section those attachments refer.
Contracted Provider Entity Information
Please fill out the entire section. Every field must be complete. If fields are left blank, the form will not be processed and will be returned for
corrections/completeness. If the form is unreadable due to illegible handwriting, the form will not be processed.
As applicable, if Provider Entity is a medical group or facility, attach a roster of individual providers covered under this Statement.
Please include provider name, address, date of birth, and social security number.
Do you have a roster to attach? ____Yes ____No
Type of disclosing entity.
Please choose appropriate category:
___ Partnership
___ Non-Profit
___ Corporation
___ Limited Liability Corporation (LLC)
___ Government/Public Entity
___ HCBS Provider
___Other:_________________________________
In which state do you
participate in Medicaid? _________________
Name of Person Completing the Form
Title
Phone Number
Fax
Email
Legal Name (“
Provider Entity
”): DBA Name (if different from Provider Entity Legal Name):
Complete Address (must include at least one street address; corporations must include the primary business
and
every
business location and P.O. Box address; hospital systems must include address of the corporate headquarters):
STREET CITY STATE ZIP
Additional Addresses
(list
all
Practice locations – attach a separate sheet if necessary):
Do you have a list to attach? ___Yes ___No
**Federal Tax ID/SSN #: *Medicaid ID #:
___
Applied for Medicaid ID
____Not Applicable
*National Provider ID (NPI) #:
___
Applied for NPI
____Not Applicable
*CAQH #:
___
Applied for CAQH
____Not Applicable
*These fields cannot be left blank; “N/A” non-applicable and “applied for” are acceptable responses.
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Optum Provider Entity Disclosure Form 01/01/2016
Section I: Identification of All Owners
Are there any individuals or organizations with a Direct or Indirect Ownership of 5% or more in the Provider Entity?
___
Yes___No
Do you have a list to attach? ___Yes____No
If yes
, list the name, primary address, date of birth (DOB) and Social Security Number (SSN) for each person having a Direct or
Indirect Ownership Interest in the Provider Entity of 5% or greater. List the name, Tax Identification Number (TIN), primary
business address, every business location and P.O. Box address of each organization, corporation, or entity having a Direct or Indirect
Ownershi
p
Interest of 5% or
g
reate
r
.
(
42 CFR
§
455.104
(
b
)(
1
)
)
Attach additional sheet as necessar
Name of Owner DOB
(mm/dd/yyyy)
Complete Address (Street/City/State/Zip) ** SSN
(individual) and/or
TIN
(entity)
List both as applicable
%
Interest
Street
City State Zip
Street
City State Zip
Street
City State Zip
Section II: Identification of All Individuals & Entities with a Controlling Interest
Board of Directors
: Does the Provider Entity have a Board of Directors or other governing body? ___
Yes __No
Do you have a list to attach? ___Yes____No
If yes
, list each member of the Board of Directors or Governing Board for corporations, including the name, date of birth (DOB),
address, and Social Security Number (SSN) (42 CFR
§
455.104(b)(1))
Attach additional sheets as necessary
Name DOB
(mm/dd/yyyy)
Complete Address (Street/City/State/Zip) ** SSN
Street
City State Zip
Street
City State Zip
Officers and Directors
: Does the Provider Entity have any officers or directors (e.g., CEO, VP of Finance, etc.)? ___
Yes __No
Do you have a list to attach? ___Yes____No
If yes
, list all corporate officers and directors, including the name, date of birth (DOB), address, and Social Security Number
(SSN) and applicable title or position (42 CFR
§
455.104(b)(1))
Attach additional sheets as necessary
Name
DOB
(mm/dd/yyyy)
Complete Address(Street/City/State/Zip)
** SSN
Title
Street
City State Zip
Street
City State Zip
Are there any other individuals or entities with a Controlling Interest in the Provider Entity (e.g., business partners, etc.)?
___
Yes___No
If yes
, list the name, address, date of birth (DOB) and Social Security Number (SSN) for each person having a Controlling Interest
in the Provider Entity. List the name, Tax Identification Number (TIN), primary business address, every business location and P.O.
Box address of each organization, corporation, or entity having a Controlling Interest. (42 CFR
§
455.104(b)(1))
Attach additional
sheets as necessary
Do you have a list to attach? ___Yes____No
Name of Individual or Entity DOB
(mm/dd/yyyy)
Complete Address (Street/City/State/Zip)
** SSN
(individual)
and/or
TIN
(entity)
Title
(as
applicable)
Street
City State Zip
Street
City State Zip
** SSN and TIN required under §455.104; see Sect 4313 of Balanced Budget Act of 1997 amended Sec. 1124 and Federal Register Vol. 76 No. 22
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Optum Provider Entity Disclosure Form 01/01/2016
Section III: Ownership & Controlling Interest in Other Disclosing Entities
Do any of the individuals or entities
identified in
Section I
have an Ownership or Controlling Interest in any Other Disclosing Entity?
_
__
Yes ___No
Do you have a list to attach? ___Yes____No
If yes
, list the name and the SSN or TIN of
the Other Disclosing Entity
in which the Owner identified in
Section I
also has an Ownership
or Controlling Interest. (42 CFR
§
455.104(b)(3))
Attach additional sheet as necessary
Name of Owner from Section I Name of Other Disclosing Entity Other Disclosing Entity’s
SSN
(individual) or
TIN
(entity)
Section IV: Ownership & Controlling Interest in Subcontractors
Does the Provider Entity have a Direct or Indirect Ownership Interest of 5% or more in any Subcontractor? ___
Yes ___No
If
y
e
s
, does another individual or organization also have an Ownership or Controlling Interest in the same Subcontractor? ___
Yes ___No
If
y
e
s
, list the following information for each person or entity with an Ownership or Controlling Interest in any Subcontractor in which the
Provider Entity
also has
Direct or Indirect Ownership Interest of 5% or more. (42 CFR
§
455.104(b)(1)&(2))
Attach additional sheets as
necessary.
Do you have a list to attach? ___Yes____No
Legal Name of Subcontractor
Subcontractor TIN/SSN
Name of
Other Individual/Entity with
Ownership or Controlling Interest
Other Individual/Entity’s
Complete
Address Street/City/State/Zip)
Street City State Zip
Other Entity’s
TIN
Other Individual’s
SSN
Other Individual’s
DOB
(mm/dd/yyyy)
% Interest in Subcontractor
Legal Name of Subcontractor
Subcontractor TIN/SSN
Name of
Other Individual/Entity with
Ownership or Controlling Interest
Other Individual/Entity’s
Complete
Address Street/City/State/Zip)
Street City State Zip
Other Entity’s
TIN
Other Individual’s
SSN
Other
Individual’s
DOB
(mm/dd/yyyy)
% Interest in Subcontractor
Section
V: Familial Relationships
Are any of the individuals identified in Sections I, II, III or IV related to each other? ____
Yes ____No
If yes
, list the individuals identified and the relationship to each other (e.g., spouse, sibling, parent, child)
(42 CFR
§
455.104(b)(2))
Attach additional sheets as necessary
Do you have a list to attach? ___Yes____No
Name of Individual #1: Name of Individual #2: Relationship
Medical Groups Only
: Are any provider members of the group related to the listed owners or those with a controlling interest?
___
Yes ___No
Do you have a list to attach? ___Yes____No
If yes
, list the following information for each group provider member related to the listed owners and those with a controlling interest.
A
ttach additional sheets as necessar
y
.
Note: each provider member listed must submit a signed Individual Provider Statement.
Name of group provider
Relationship
DOB (mm/dd/yyyy) SSN
Optum Provider Entity Disclosure Form 01/01/2016
Section VI: Criminal Convictions, Sanctions, Exclusions, Debarment and Terminations*
1. Has the Provider Entity, or any person who has an Ownership or Controlling Interest in the Provider Entity, or who is an Agent or
Managing Employee of the Provider Entity
ever been
convicted of a crime
related to that person’s involvement in any program under
Medicaid, Medicare, CHIP or a Title XX program since the inception of those programs? ___
Yes ___No
If yes
, list those persons and the required information below. (42 CFR
§
455.106)
Attach documentation and additional sheets as necessary
Do you have documents to attach? ___Yes____No
Name
DOB
(mm/dd/yyyy)
SSN (individual) or TIN (entity) State of Conviction
Complete Address (Street/City/State/Zip)
Street City State Zip
Matter of the Offense
Date of Conviction
(mm/dd/yyyy)
Date of Reinstatement
(mm/dd/yyyy)
2. Ha
s the Provider Entity, or any person who has an Ownership or Controlling Interest in the Provider Entity, or who is an Agent or
Managing Employee of the Provider Entity ever been
sanctioned, excluded or debarred
from Medicaid, Medicare, CHIP or a Title XX
program?___
Yes ___No
If yes
, list those persons and the required information below. (42 CFR
§
455.436)
Attach documentation and additional sheets as necessary
Do you have documents to attach? ___Yes____No
Name
DOB
(mm/dd/yyyy)
SSN (individual) or TIN (entity)
Complete Address (Street/City/State/Zip)
Street City State Zip
Reason for Sanction, Exclusion or Debarment
Date(s) of Sanctions, Exclusions or
Debarments
(mm/dd/yyyy)
Date of Reinstatement
(mm/dd/yyyy)
List all States where currently excluded:
3. Has the Provider Entity, or any person who has an Ownership or Controlling Interest in the Provider Entity, or who is an Agent or
Managing Employee of the Provider Entity ever been
terminated
from participation in Medicaid, Medicare, CHIP or a Title XX program?
___
Yes ___No
If yes
, list those persons and the required information below.
Attach documentation and additional sheets as necessary
Do you have documents to attach? ___Yes____No
Name
DOB
(mm/dd/yyyy)
SSN
(individual) or
TIN
(entity)
Complete Address (Street/City/State/Zip)
Street City State Zip
Reason for Termination
Date of Termination
(mm/dd/yyyy)
State that originated
Termination
Date of Reinstatement
(mm/dd/yyyy)
Medicare billing privileges
revoked?
Yes_____ No______
*At any time during the Contract period, it is the responsibility of the Provider Entity to promptly provide notice upon
learning of convictions, sanctions, exclusions, debarments and terminations (See Fed. Register, Vol. 44, No. 138)
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Optum Provider Entity Disclosure Form 01/01/2016
Section VII: Business Transaction Information
Business Transactions - Subcontractors
: Has the Provider Entity had any business transactions with a Subcontractor totaling more than
$25,000 in the previous twelve (12) month period? ____
Yes ____No
Do you have a list to attach? ___Yes____No
If yes
, list the information for Subcontractors with whom the Provider Entity has had business transactions
totaling more than $25,000
during the previous 12 month period ending on the date of this request (42 CFR
§
455.105(b)(1))
Attach additional sheets as necessary
Name of Subcontractor: Subcontractor’s SSN
(individual) or
TIN
(entity)
:
Subcontractor’s Street Address City: State: ZIP
Name of Subcontractor’s Owner: Subcontractor’s Owner’s SSN/TIN:
Subcontractor’s Owner’s Street Address City: State: ZIP
Significant Busin
ess Transactions – Wholly Owned Suppliers
: Has the Provider Entity had any Significant Business Transactions
with a Wholly Owned Supplier exceeding the lesser of $25,000 or 5% of operating expenses during any one fiscal year in the past
five (5) year period?
____Yes ____No
Do you have a list to attach? ___Yes____No
If yes
, list the information for any Wholly Owned Supplier with whom the Provider Entity has had any Significant Business Transactions
exceeding the lesser of $25,000 or 5% of operating expenses during any one fiscal year in the past 5-year period
(42 CFR
§
455.105(b)(2))
Attach additional sheets as necessary. See Glossary for definition.
Name of Supplier: Supplier’s SSN
(individual) or
TIN
(entity)
:
Supplier’s Street Address City: State: ZIP
Significant Busin
ess Transactions – Subcontractors
: Has the Provider Entity had any Significant Business Transactions with a
Subcontractor exceeding the lesser of $25,000 or 5% of operating expenses during any one fiscal year in the past five (5) year
period?
____Yes ____No
Do you have a list to attach? ___Yes____No
If yes
, list the information for Subcontractor with whom the Provider Entity has had any Significant Business Transactions exceeding the
lesser of $25,000 or 5% of operating expenses during any one fiscal year in the past 5-year period (42 CFR
§
455.105(b)(2))
Attach additional sheets as necessary. See Glossary for definition.
Name of Subcontractor: Subcontractor’s SSN
(individual) or
TIN
(entity)
:
Subcontractor’s Street Address City: State: ZIP
Name of Subcontractor’s Owner: Subcontractor’s Owner’s SSN/TIN:
Subcontractor’s Owner’s Street Address City: State: ZIP
This
information must be provided and/or updated within 35 days of a request.
Medicaid payments may be denied for services
furnished during the period beginning on the day following the date the information was due until it is received.
(42 CFR
§
455.105)
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Optum Provider Entity Disclosure Form 01/01/2016
Section VIII:
Management & Control
Managing Employees
: Does the Provider Entity have any Managing Employees? _____
Yes ____No
see Glossary for definition
Do you have a list to attach? ___Yes____No
If yes
, list all Managing Employees that exercise operational or managerial control over, or who directly or indirectly conduct the day-
to-day operations of Provider Entity (e.g., general manager, business manager, administrator or dept. manager, etc.), including the name,
date of birth (DOB), address, Social Security Number (SSN), and title (42 CFR
§
455.104(b)(4))
Attach additional sheets as necessary
Name DOB
(mm/dd/yyyy)
Complete Address (Street/City/State/Zip) SSN Title
Street
City State Zip
Street
City State Zip
Street
City State Zip
Street
City State Zip
Agents
: Does the Provider Entity have any Agents? ____
Yes ___No
Do you have a list to attach? ___Yes____No
If yes
, list all Agents that have been delegated the authority to obligate or act on behalf of Provider Entity (e.g., purchasing agent,
broker, etc.), including the name, date of birth (DOB), address, and Social Security Number (SSN) (42 CFR
§
455.104)
see Glossary
for definition. Attach additional sheets as necessary
Name DOB
(mm/dd/yyyy)
Complete Address (Street/City/State/Zip) SSN
Street
City State Zip
Street
City State Zip
Through signature below, I hereby certify that any employees or contractors providing services pursuant to a contract with
Optum are screened with the applicable background check including, but not limited to, verification against the OIG's List of
Excluded Individuals & Entities and any applicable state, federal or other governmental exclusion or sanction databases and
that the information provided herein is true, accurate and complete. Additions or revisions to the information above will be
submitted immediately upon revision. Additionally, I understand that misleading, inaccurate, or incomplete data may result in
a denial of a claim and/or termination of the contract.
Signature Title (indicate if authorized Agent)
Full Name (please print) Date
____________________________ ____________________________ ___________________________________
Phone Number Fax Number Email Address
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Optum Provider Entity Disclosure Form 01/01/2016
Instructions for Disclosure of Ownership/Controlling Interest and Management Statement
If a
dditional space is needed, please note on the form that the answer is being continued, and attach a sheet referencing the section
number that is being continued. (For example: Section I Ownership Information, continued). Please see Glossary for definitions
of capitalized terms.
Section I: Identification of All Owners:
Please list the required information for each individual or organization that has a Direct or Indirect Ownership of 5% or more in your
entity. If the Owner is a corporation: the primary business address must be listed and every business location and P.O. Box address.
Provider members of a group practice who have ownership or a controlling interest in the Provider Entity must submit a separate
Statement.
Section II: Identification of All Individuals & Entities with a Controlling Interest:
Please list the required information for each individual or organization that has a Controlling Interest in your entity. Individuals with a
Controlling Interest include officers and directors of a corporation, as well as the governing board (see Glossary for definition).
Providing the SSN and TIN (as applicable) is required under 42 CFR 455.104; please see Section 4313 of the Balanced Budget Act of
1997, amended Section 1124, and the Federal Register Vol. 76 No. 22. Any form without the required SSN and TIN (as applicable) is
incomplete and will not be processed.
Section III: Ownership & Controlling Interest in Other Disclosing Entities:
Please identify the other providers or entities that are owned or controlled at least 5% by the same individual or organization identified
in Sections I & II that have an Ownership or Controlling Interest in your entity. This information is to identify shared and
interconnected ownership and controlling interests.
Section IV: Ownership & Controlling Interest in Subcontractors:
If your entity has a Direct or Indirect Ownership of 5% or more in a Subcontractor and other individuals or entities also have a Direct
or Indirect Ownership or a Controlling Interest in that same Subcontractor, please identify the Subcontractor and provide the required
information for the additional individuals and entities.
Section V: Familial Relationships:
Report whether any of the persons listed in Sections I, II, III or IV are related to each other and identify the parties and their
relationship. Provider members of a group practice who are related to the Provider Entity’s owners or those with a controlling interest
must submit a separate Statement.
Section VI: Criminal Convictions, Sanctions, Exclusions, Debarment and Terminations:
List your own criminal convictions, exclusions, sanctions, debarments and terminations, and for any person who has an ownership or
controlling interest, or is an agent or managing employee of your entity. List all offenses related to each person’s or entity’s
involvement in any program under Medicare, Medicaid, CHIP or the Title XX services since the inception of these programs. Review
all of the databases necessary to verify this information.
Section VII: Business Transaction Information:
1. List the Ownership of any Subcontractors that you have had business transactions totaling more than $25,000 within the last twelve
(12) month period ending on the date of the request.
2. List any Significant Business Transaction between your entity and any Wholly Owned Supplier during the past 5 years.
3.
List
any Significant Business Transaction between your entity and any Subcontractor during the past 5 years.
Remember that a Significant Business Transaction is defined as any transaction or series of related transactions that exceeds the
lesser of $25,000 or 5% of a provider’s operating expenses during any one fiscal year.
This information must be available within 35 days of a request by the
U.S. Department of Health and Human Services (HHS), the
State Medicaid Agency, and the Medicaid Managed Care Organization responding to an HHS or State request.
Section VIII: Management & Control:
1. List the required information for all employees that hold a position of Managing Employee within your entity.
2. List the required information for all Agents that have the authority to obligate or act on behalf of your entity.
CMS requires the identification of officers and directors of a Provider Entity that is organized as a corporation, without regard to the
for-profit or not-for-profit status of that corporation
.
Optum Provider Entity Disclosure Form 01/01/2016
GLOSSARY
Provider Entity: an individual or entity who operates as a Medicaid provider and is engaged in the delivery of health care services and is legally
authorized to do so by the state in which it delivers the services. For purposes of this Statement, the Provider Entity is the individual or entity
identified on this form as the disclosing entity
.
HCBS Provider: a provider of Home and Community Based Services for Medicaid beneficiaries.
Ownership or Control Interest: an individual or corporation that—
(a) Has an ownership interest totaling 5 percent or more in a disclosing entity;
(b) Has an indirect ownership interest equal to 5 percent or more in a disclosing entity;
(c) Has a combination of direct and indirect ownership interests equal to 5 percent or more in a disclosing entity;
(d) Owns an interest of 5 percent or more in any mortgage, deed of trust, note, or other obligation secured by the disclosing
entity if that interest equals at least 5 percent of the value of the property or assets of the disclosing entity;
(e) Is an officer or director of a disclosing entity that is organized as a corporation; or
(f) Is a partner in a disclosing entity that is organized as a partnership.
Direct Ownership Interest: the possession of equity in the capital, the stock, or the profits of the disclosing entity.
Indirect Ownership Interest: an ownership interest in an entity that has an ownership interest in the disclosing entity. This term includes an
ownership interest in any entity that has an indirect ownership interest in the disclosing entity.
Controlling Interest: defined as the operational direction or management of a disclosing entity which may be maintained by any or all of the
following devices: the ability or authority, expressed or reserved, to amend or change the corporate identity; the ability or authority to nominate or
name members of the Board of Directors or Trustees; the ability or authority, expressed or reserved to amend or change the by-laws, constitution, or
other operating or management direction; the ability or authority, expressed or reserved, to control the sale of any or all of the assets, to encumber
such assets by way of mortgage or other indebtedness, to dissolve the entity, or to arrange for the sale or transfer of the disclosing entity to new
ownership control.
Determination of ownership or control percentages :(a) Indirect ownership interest. The amount of indirect ownership interest is determined by
multiplying the percentages of ownership in each entity. For example, if A owns 10 percent of the stock in a corporation which owns 80 percent of
the stock of the disclosing entity, A’s interest equates to an 8 percent indirect ownership interest in the disclosing entity and must be reported.
Conversely, if B owns 80 percent of the stock of a corporation which owns 5 percent of the stock of the disclosing entity, B’s interest equates to a 4
percent indirect ownership interest in the disclosing entity and need not be reported.
(b) Person with an ownership or control interest. In order to determine percentage of ownership, mortgage, deed of trust, note, or
other obligation, the percentage of interest owned in the obligation is multiplied by the percentage of the disclosing entity’s assets used to secure the
obligation. For example, if A owns 10 percent of a note secured by 60 percent of the provider’s assets, A’s interest in the provider’s assets equates to
6 percent and must be reported. Conversely, if B owns 40 percent of a note secured by 10 percent of the provider’s assets, B’s interest in the
provider’s assets equates to 4 percent and need not be reported.
Other Disclosing Entity: any other Medicaid disclosing entity and any entity that does not participate in Medicaid, but is required to disclose certain
ownership and control information because of participation in any of the programs established under title V, XV III, or XX of the Act. This includes:
(a) Any hospital, skilled nursing facility, home health agency, independent clinical laboratory, renal disease facility, rural health
clinic, or health maintenance organization that participates in Medicare (title XV III);
(b) Any Medicare intermediary or carrier; and
(c) Any entity (other than an individual practitioner or group of practitioners) that furnishes, or arranges for the furnishing of,
health-related services for which it claims payment under any plan or program established under title V or title XX of the Act.
Significant Business Transaction: any business transaction or series of related that, during any one fiscal year, exceeds the lesser of twenty-five
thousand ($25,000) or five percent (5 %) of a Provider Entity’s total operating expenses.
Subcontractor: (a) an individual, agency, or organization to which a Provider Entity has contracted or delegated some of its management functions
or responsibilities of providing medical care to
its patients; or
(b) an individual, agency, or organization with which a fiscal agent has entered into a contract, agreement, purchase order, or lease to obtain space,
supplies, equipment, or services provided under the Medicaid agreement.
Supplier: an individual, agency, or organization from which a provider purchases goods or services used in carrying out its responsibilities under
Medicaid (e.g., a commercial laundry, manufacturer of hospital beds, or pharmaceutical firm).
Wholly Owned Supplier: a Supplier whose total ownership interest is held by the Provider Entity or by a person(s) or other entity with an ownership
or control interest in the Provider Entity.
Agent
:
any person who has been delegated the authority to obligate or act on behalf of a Provider Entity.
Managing Employee
:
a general manager, business manager, administrator, director, or other individual who exercises operational or
managerial control over, or who directly or indirectly conducts the day-to-day operation of an institution, organization, or agency.