Proposal Form for External Events Saint Martin’s Campus
University contact
Name:
Phone #:
Email:
University department head
Name:
Phone #: Email:
Outside organization
Organization name:
Contact’s name:
Phone #: Email:
Event information
Event name: Approximate # of
attendees:
Budget code(s):
Start date: Start time:
End date: End time:
**Will minors (under the age
of 18) be at this event?
Yes / No
Will there
be food at
the event?
Yes / No
Brief event description or summary: Please state the benefit of the relationship to the
university and how the partnership will further the
mission and objectives of the university:
2
Which facility have you reserved through EMS?:
Marcus Pavilion
Norman Worthington Conference Center
Charneski Recreati on Center
Field (baseball, softball, track)
Other: _______________________________
Who is your target audience (select all that apply)?
Sai nt Martin’s faculty, staff, s tudents, alumni
President
Provost
Trustees
Cabinet
Communi ty members
Other: _____________________________
Approvals
SIGNATURE OF DEAN OR VP:
SIGNATURE OF PROVOST:
DATE: DATE:
Important: Once printed and signed, please upload a scanned copy of this form and submit
your completed external event proposal online: www.stmartin.edu/ExternalEventProposal
**If minors are to be on campus as a result of the event, the organization is required to
complete the following:
1. Supervision of Minor's Policy, provided by Event Services
2. Provide a list of all event participants and program staff members to the Saint Martin’s
University Program Director or Program Supervisor requesting this event to be held on
campus.
3. Provide a plan for notifying parents or legal guardians in the event of an emergency.
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