CUP Application | Last Revised September 7, 2018 | CITY OF RICHMOND 1
Department of Planning and Development Review
Land Use Administration Division
900 E. Broad Street, Room 511
Richmond, Virginia 23219
(804) 646-6304
Application is hereby submitted for: (check one)
conditional use permit, new
conditional use permit, amendment
Project Name/Location
Property Address:________________________________________________Date:
Tax Map #: Fee:
Total area of a ected site in acres:
(See page 8 for fee schedule, please make check payable to the City of Richmond”)
Current Zoning:
Existing Use:
Proposed Use
(Please include a detailed description of the proposed use in the required applicant’s report)
Existing Use:
Is this property subject to any previous land use cases?
Yes No
If Yes, please list the Ordinance Number:
Applicant/Contact Person: _____________________________________________________________
Mailing Address:
City: ____________________________________________ State: ________ Zip Code:
Telephone: _(_______)_____________________________ Fax: _(_______)______________________
Property Owner:
If Business Entity, name and title of authorized signee:
(The person or persons executing or attesting the execution of this Application on behalf of the Company certifi es that he or
she has or have been duly authorized and empowered to so execute or attest.)
Mailing Address: ______________________________________________________________________
City: ___________________________________________ State: ________ Zip Code: _____________
Telephone: _(_______)_____________________________ Fax: _(_______)______________________
Property Owner Signature:
The names, addresses, telephone numbers and signatures of all owners of the property are required. Please attach additional
sheets as needed. If a legal representative signs for a property owner, please attach an executed power of attorney. Faxed or
photocopied signatures will not be accepted.
2 CITY OF RICHMOND | CUP Application | Last Revised September 7, 2018
Conditional use permits are intended as a means for the City Council, after review and recommendation by the
Planning Commission, to authorize certain uses which, although generally appropriate in the district in which
they are permitted, have potentially greater impacts on neighboring properties than uses which are permitted as
a matter of right. Such uses may or may not be appropriate at a particular location in the district depending on
surrounding land uses, other site-specifi c factors, and determination in each case of potential local impacts from
the use and the measures proposed by the applicant to mitigate any adverse impacts. The conditional use permit
procedure provides the opportunity for the city council to review each proposed conditional use and to approve
or disapprove the use or impose such conditions as reasonably necessary to ensure the use will be compatible
with the surrounding area.
Conditional use permits can only be applied for those uses enumerated in the zoning ordinance as being eligible
to be authorized by a conditional use permit. These listed uses vary according to the zoning district in which a
property is located. The listing of a use as being permitted in a particular zoning district by conditional use permit
does not constitute assurance or presumption that a conditional use permit for such use will be approved.
Approval of a conditional use permit for a particular use at a specifi c location within a district is subject to
evaluation by the City Council and a determination in each case based on the standards and conditions set forth
in the City’s Zoning Ordinance.
Applicants must schedule a pre-application conference with the Division of Land Use Administration sta to
review the standards for approval of conditional use permits, the specifi c conditions applicable to particular uses,
the City’s Master Plan, and other issues that may be involved prior to making application. Please call
(804) 646-6304 to schedule an appointment with the sta . Sta will review submitted applications to ensure
all required materials and information are provided. If the application is not acceptable, the required information
must be provided prior to formal sta review.
Applicants should also discuss the proposed conditional use permit with area civic associations, property owners,
residents, and the area Council Representative prior to submitting an application. Letters from the associations
and property owners stating their position in regards to the request should be submitted with the application.
The Division of Land Use Administration circulates the application materials to appropriate City agencies as
determined necessary. City agencies reviewing the proposal may include: Public Works, Building Permits &
Inspections, Public Utilities, Water Resources, Zoning Administration, and Fire and Emergency Services. The
Division of Land Use Administration will coordinate responses by City agencies. Written comments will be
provided generally within 30 days of the application submittal date.
After review by these agencies and by the Division of Land Use Administration, the sta will confer with the
applicant regarding suggested conditions to be included in the ordinance and any suggested changes to the
application. If the property is located in a City Old and Historic District and the request involves exterior
alterations, additions or new construction, the plans should also be reviewed by the Commission of Architectural
Review prior to an ordinance being introduced in City Council. Once the application is in fi nal form, an ordinance
is drafted and the plans are attached to and are made a part of the ordinance. The sta will forward a copy of the
ordinance to the applicant for review and approval.
The ordinance is then reviewed by the City Attorney’s o ce and the City Administration. Once their review is
complete, the ordinance is introduced to City Council and a public hearing is scheduled, usually thirty days after
introduction. During this thirty-day period, public notice of the hearing is posted on the site and in a daily
newspaper. Notices are also mailed to the owners of all properties within 150 feet of the subject property. One
week prior to the City Council public hearing, the Planning Commission, after receiving a report from the
Department of Planning and Development Review, considers the proposed special use permit and forwards a
recommendation to City Council. The Planning Commission welcomes information submitted prior to the
meeting and may ask questions of proponents and opponents during the course of its deliberation on the
A conditional use permit shall be approved by the City Council only if it fi nds, after consideration of the recom-
mendation of the Planning Commission, that the proposed use and related plans are appropriate at the location
proposed based upon its consideration of the following standards and the specifi c conditions, where applicable,
for the particular use in the district in which it is proposed to be located. No conditional use permit shall be
Review & Approval process for
CUP Application | Last Revised September 7, 2018 | CITY OF RICHMOND 3
Review & Approval process for:
approved by the city council unless it fi nds the proposed use and development:
Will not be contrary to the general purposes of this chapter as stated in section 114-100;
Will not be in confl ict with the objectives and policies of the master plan for the city;
Will conform with all applicable sections of this article and other applicable requirements of the district in
which it is proposed to be located;
Will not substantially diminish or impair the established property values in the neighborhood in which it is
proposed to be located;
Will not have an undue adverse e ect on the public health, safety or general welfare;
Will not adversely a ect the character of the surrounding area or the continued use and development of
surrounding property in a manner consistent with applicable zoning regulations or master plan objectives;
Will not cause undue tra c congestion on public streets or signifi cantly increase tra c volumes on minor
residential streets;
Will be adequately served by essential public services and facilities and will not cause an undue burden
on such services and facilities;
Will not cause the destruction, loss or damage of signifi cant natural, scenic or historic features to any
greater degree than development of the property for uses permitted by right in the district;
Will ensure compatibility with surrounding property through existing and proposed landscaping,
screening and bu ering and the location, arrangement and character of existing and proposed buildings,
structures, open spaces, parking areas, vehicular circulation, driveways, signage and lighting; and
Will not cause or result in any signifi cant increase in negative cumulative impact when considered in
conjunction with other conditional uses in the neighborhood in which it is proposed to be located.
In general, the approval process for conditional use permits takes between 120 to 180 days. However, depending
on the complexity of the proposed conditional use permit, more or less time may be required. Incomplete
submissions or major modifi cations to the plan during the review process may cause delays in the schedule.
Legislative Land Use Application Process
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Application &
Letters Routing
Comment Letter
Meeting with
Step 11 Step 10 Step 9 Step 8
City Council
Ordinance and
Optional meetings
with appicant to
discuss project
design, and due
With 2 working
days the application
is routed to other
reviewing agencies.
Letter notifying
civic associations
within 1,000 feet
and letter to the
applicant with civic
association contact
information are
When required, fi nal
plans submitted
for review to meet
terms of approval.
Work commences.
Typically, the CPC
is forwarded to the
next council
meeting one week
later. City Council
takes action.
Approximately 3
weeks later, the
application is heard
by City Planning
Commission. The
CPC makes a
recommendation to
City Council.
If not additional
information is
required, sta
prepares and
submits the
ordinance and O&R
request to the CAO.
Approximately 45
days later, the
ordinance is
introduced at City
Council. Civic
associations are
notifi ed of City
Commission hearing
With 30 days of
receipt, a comment
letter is sent to the
applicant requesting
information or
clarifi cation.
If necessary, a
meeting with the
applicant occurs
to discuss requests
made in the
comment letter.
The application
resubmission is
routed for review by
agencies within 2
working days.
The applicant is
notifi ed within 15
days if additional
information is
required. If more
information is
required, the
process returns to
Step 5. If the
application is
complete, the
process continues
to Step 8.
The application with
information is
resubmitted within
60 days of the
comment letter.
The applicant can
request additional
time if necessary,
otherwise the
application is
withdrawn and a
refund of the fees is
CUP Application | Last Revised September 7, 2018 | CITY OF RICHMOND 5
Conditional use permit applications are fi led with the:
Department of Planning and Development Review
Land Use Administration Division, Room 511
City Hall, 900 East Broad Street, Richmond, Virginia 23219
Telephone (804) 646-6304
The application for a conditional use permit must include the following, each part of which is explained
below. Application must be submitted in an electronic format (PDF).
1. Application form,
2. Application fee;
3. Applicant’s report;
4. Management program or operations plan, if applicable
5. Electronic PDF plans; and
6. Survey plat.
Application Form: All the owners of the property must sign the application form. If a legal
representative signs for a property owner, a copy of an executed power of attorney is required.
Application Fee: The appropriate fee must accompany the application. Checks should be
made payable to the “City of Richmond”. The fees are determined from the following fee
*$100 for each acre or fraction there of over the fi rst acre (fee is not prorated by acreage)
Applicant’s Report: A written report must be submitted describing the proposed conditional
use and explaining the manner in which it complies with the requirements and standards of
the zoning ordinance. The zoning ordinance has set forth specifi c conditions for each
particular use permitted under a conditional use permit (§30-1045.6). The report should
address how the requested use meets the specifi c conditions for that use. The report should
also address how the proposed use and development will meet the standards for approval
found on page 3. Please note that the above materials will be forwarded to the City Planning
Commission and City Council along with the conditional use permit ordinance.
Management Program or Operations Plan, if applicable: A management program is required
with an application for conditional use permit for adult care residences, group homes,
lodginghouses, shelters, and social service delivery uses. An operations plan is required for
nondwelling uses occupying the ground fl oor of existing buildings in the R-8 zoning district.
If a management program is required it shall include the items listed below. If a particular
element listed below is not applicable to a specifi c type of use because of the characteristics
of that use, the management program shall include a statement of why the element is not
Filing Procedures For:
Application Type
Initial Application $1,500.00 + $100 per acre*
Amendment $1,000 + 100 per acre*
Fee Required
6 CITY OF RICHMOND | CUP Application | Last Revised September 7, 2018
Detailed description of the managing entity, including the organizational structure,
names of the board of directors, mission statement, and any bylaws;
Detailed descriptions of programs o ered on the premises, including operating
procedures and characteristics, the intent of the programs and a description of how the
programs support a long term strategy for meeting the residents’ or clients’ needs;
Detailed description of o -site programs o ered, and/or description of linkages to
programs operated by others;
Detailed description of the number and type of residents or clients to be served,
including an outline of program objectives, eligibility criteria, and requirements for
referrals to other programs;
Operational details for on-site programs including: hours of operation, number and type
of sta , sta qualifi cations, and typical hours worked by sta ; method of resident or
client supervision; operating procedures including procedures for orienting a new
resident or client to the facility’s programs; expectations for residents or clients;
prerequisites for continued client enrollment such as a requirement that the resident
or client participate in programs; rules of behavior for residents or clients; the location
and nature of any security features and arrangements; and names and telephone
numbers of persons to contact in emergencies and any emergency procedures; and
Annual operating budget, including sources of funding,
If an operations plan is required it shall include the items listed below. If a particular element
listed below is not applicable to a specifi c type of use because of the characteristics of that
use, the management program shall include a statement of why the element is not applicable:
Operational characteristics and features of the use;
Sta ng levels;
Hours of operation;
Type of ABC license and related restrictions;
Floor plan showing the general arrangement of the use and seating capacity of tables
and other facilities for patrons;
Description of intended use of the upper fl oor(s) of the building, including fl oor plans
and plans for ingress and egress;
Provisions for containing trash and refuse generated by the use, including screening of
containers, and means of preventing trash from blowing onto adjacent propertied or
Provisions for o -street parking;
Provision for security, including procedures, features, arrangements and sta ng levels
for both the interior and exterior of the premises; and
A plan and procedures for mitigating potential impacts on nearby dwelling uses.
Plans: An electronic PDF of Plans are required to provide su cient detail to permit the sta to
make a determination of the compatibility of the proposed project with surrounding
Plans must be properly scaled and include a scale bar. Depending on the request, plans may
include the following:
Site Plan
Elevation Plans
Floor Plans
Filing Procedures for:
CUP Application | Last Revised September 7, 2018 | CITY OF RICHMOND 7
Landscape Plans
Signage Plan & Details
Lighting Plan & Details
Electronic plans may be submitted on a disk or via email at:
For items required on the submitted plans, please see the attached “Checklist of Plan
Survey Plat: A PDF of a survey plat showing the property and including metes and bounds is
required. The plat should show existing physical features of the property, including:
North arrow, scale, property address, the distance to nearest public street, preparer of
plat, date, revision dates, area of site;
Existing structures, buildings, paved areas, fences, streets, alleys, easements, and limits
of the 100 year fl ood plain, Chesapeake Bay Preservation Area limits, wetlands, and
Filing Procedures for:
8 CITY OF RICHMOND | CUP Application | Last Revised September 7, 2018
Preliminary $3,000 + $100/acre
Extension of Preliminary Approval $1,500
Final $1,500 + $100/acre
Amendment $1,500 + $100/acre
Initial $1,500 + $100/acre
Amendment $1,000 + $100/acre
Floor area & Land disturbed 5,000 square feet $500 + $100/acre
Floor area & Land disturbed 5,001 & 50,000 square feet $1,000 + $100/acre
Floor area & Land disturbed 50,001 square feet $1,500 + $100/acre
Each continuance caused by the applicant $250
Use Initial Amendment
Day Nursery $300 $200
Single- or two-family detached or attached dwelling $300 $200
Outdoor dining $300 $200
Mobile food business $300 $200
Sign $300 $200
Multi-family dwelling (3 to ten units) $1,800 $1,200
Commercial or industrial equal to or less than 5,000 sq ft $1,800 $1,200
Multi-family dwelling (more than 10 units) $2,400 $1,800
Commercial or industrial more than 5,000 sq ft $2,400 $1,800
Each continuance caused by the applicant $250
Preliminary Plat $500 + $15/lot
Extension of Preliminary Plat Approval $150
Final Plat $500 + $15/lot
Subdivision Confi rmation Letter $100
Continuance* $50
Plat of Correction $100
A full refund of the application fee is permitted if the application is withdrawn prior to the second
submittal of plans. Once a second submittal of plans is made, fees are not refundable.
For Community Unit Plans (CUP), the fi rst 10 acres are included in the base price.
For Conditional Use Permits, Plans of Development, and Rezonings, the fi rst acre is included in the base price.
For all applications with an additional price per acre, fractions of an acre are rounded up to the nearest whole number. Do not prorate the
fee per fraction of acre.
• Example: A Conditional Use Permit (CUP) for a 0.76 acre property would owe $1,500 (base fee only). A CUP for a 2.3 acre
property would owe $1,700 ($1,500 base fee + 2*100 (for the 1.3 acres over the fi rst acre))
* No charge for the 1st continuance requested by the applicant or for any continuance requested by the Planning Commission. The
second or subsequent continuance request by the applicant costs $50.
Fees went into e ect upon adoption of Ordinance No. 2018-209 by City Council on September 10, 2018.
(As of 9_7_2018) (FEE SHEDULE)
Department of Planning and Development Review
Land Use Administration Division
900 E. Broad Street, Room 511
Richmond, Virginia 23219
(804) 646-6304
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