Project Extension Request Instructions and Form
University of the District of Columbia
Office of Sponsored Programs
Please read these instructions prior to completion
This form may be used to notify OSP and/or certain agencies of authorized one-time, no cost extensions of up to one year. The
notification process is applicable to all research grants and cooperative agreements from the following agencies, unless the special terms
and conditions for the particular award require otherwise:
NSF - National Science Foundation
Army - U.S. Department of the Army
DOE - U.S. Department of Energy
EPA - U.S. Environmental Protection Agency
NASA - National Aeronautics and Space Administration
NIH - National Institutes of Health
USDA - U.S. Department of Agriculture (CSREES awards under FDP allows two (2) PENS to be authorized; award period
CANNOT exceed five years under Public Law)
USDE - U.S. Department of Education (award period CANNOT exceed five years under Public Law)
Please be sure to review the terms and conditions of a particular award before submitting a notification form to ensure that this
procedure is applicable to the award.
All agencies, except for the U.S. Department of Education, implement this authorization under the Federal Demonstration Partnership
(actual FDP terms and conditions listed below for your information).
Federal Demonstration Partnership General Terms and Conditions
Extensions Without Additional Funds
Recipients may extend the expiration date of the project if additional time beyond the established expiration date is
required to assure adequate completion of the original scope of work within the funds already made available. A single extension, which
shall not exceed twelve (12) months, may be made for this purpose, and must be made prior to the originally established expiration date.
The recipient must notify the cognizant awarding agency official in writing with the supporting reasons and revised expiration date at
least ten (10) days prior to expiration of the award.
Please complete the information requested, obtain the appropriate signatures, and forward the form to your College/Unit
Research Office. One-time, no-cost extensions should be received at least 15 days prior to the current expiration date to allow for
processing time. Completed forms must be sent to:
Office of Sponsored Programs
Attention: JoVita Wells Building 39 Room 301-J
Phone: (202) 274-6260
Fax: (202) 274-5267
Project Extension Notification (PEN)
Award Number:
Project Title:
Current Project End Date: Requested End Date:
Project Extension
(Applies to research projects only - except for U.S. Dept. of Ed.)
An extension for the subject grant is requested. This extension of time will be accomplished with no
additional funds requested from the agency and is necessary for the effective and economical
conduct of the project.
(Please use additional
sheets as needed)
Federal Agency Information
Please enter the following information regarding the Federal Agency's Grants Official to be notified.
Approvals: Please sign as requested below
Authorized University Official:
Department Head:
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