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Quality Assurance Program
Professional Development
September 2021
QA PROGRAM – PROFESSIONAL DEVELOPMENT
2
QA PROGRAM – PROFESSIONAL DEVELOPMENT
All registrants are responsible for tracking their Professional Development (PD) in two-year cycles, as
follows:
*For the reporting cycle ending December 31, 2021, registrants must maintain their PD tools in their own
records. You do not need to submit these templates to CRPO unless specifically requested.
Before the end of each reporting cycle, you will need to ensure that you have completed the following:
1. At least 1 Self-Assessment during the reporting cycle (now available in our User Management
System).
2. At least 1 Learning Plan (which includes at minimum one Goal with corresponding Action Plan and
Reflection based on your self-assessment). Use the template on page 6 to track this.
3. At least 1 Learning Record which documents engagement in 40 hours of learning activities. Use the
template on page 8 to track this.
a) These hours must have occurred during the relevant reporting cycle.
b) At least 1 of the activities must be experiential; at least 1 of the activities must be didactic.
At this time, only the Self-Assessment tool is available on the new User Management System (UMS).
In the interim, we have developed these fillable templates to help registrants track their learning needs
and learning activities. These can be stored in your personal portfolio, including any evidence of
participation in learning activities. You are only required to provide documentary evidence of
participation in the activities logged in your Learning Record if such evidence is requested by CRPO.
These templates are for your records only and you do not need to submit these templates to
CRPO unless specifically requested.
Are you a New Registrant?
The New Registrant requirements give new registrants the opportunity to reflect, set goals and think
critically about their practice and the ongoing growth they plan to achieve in their professional lives.
The New Registrant requirements include completing the following within 60 days of your date of
registration:
1. A Self-Assessment, now available in our User Management System.
4. Beginning a Learning Plan (by documenting at least 1 professional development Goal and a
corresponding Action Plan). Use the template on page 6 to track this.
New registrants do not need to complete the Self-Assessment or Learning Plan again during their first
two-year cycle, though they are encouraged to review and expand on them.
Year of Registration
Reporting Cycle
2015
2017
December 1, 2019 to December 31, 2021*
2019
Initial date of registration to December 31, 2021*
2016
2018
December 1, 2020 to December 31, 2022
2020
Initial date of registration to December 31, 2022
2021
Initial date of registration to December 31, 2023
PROFESSIONAL DEVELOPMENT
QA PROGRAM – PROFESSIONAL DEVELOPMENT
3
Limitations to Confidentiality
The information you share as a result of participation in the QA Program is confidential and, with limited
exceptions, CRPO can only use the information you provide for purposes related to quality assurance.
Accordingly:
• Reporting hours in your Learning Record for QA is not counted towards independent practice.
Registration staff do not have access to QA information or documentation.
• CRPO will not post QA information on the Public Register or share this information with your
employer(s).
• CRPO cannot share QA information with other College departments, except in the specific
circumstances described below.
If the Quality Assurance Committee is of the opinion that a registrant may have committed an act of
professional misconduct or may be incompetent or incapacitated, the Committee may disclose only the
registrant’s name and the allegation to the Inquiries, Complaints and Reports Committee (ICRC). If it
elects to do so, the ICRC will carry out an independent investigation. However, in cases where a
registrant knowingly gave false information to the Quality Assurance Committee or an Assessor, the
Committee may disclose information provided by the registrant to the Committee that is carrying out
the proceeding.
Accommodation and Deadline Extension
In exceptional circumstances, you may request to delay the completion of one or more of the
Professional Development tools. Requests for deferral must be made in writing, using the Deferral
Request Form. Requests for special-needs accommodation will be addressed on a case-by-case basis
and must be made in writing. Written requests must be sent to QA@crpo.ca.
If you have any questions or concerns regarding your QA requirements, please contact QA staff at
QA@crpo.ca.
QA PROGRAM – PROFESSIONAL DEVELOPMENT
4
To complete the Self-Assessment, you must log in to the User Management System.
The Self-Assessment is designed to capture a snapshot of your current knowledge, skill and judgment and
consists of two sections:
Section 1: The General Professional Obligations Inventory will help you assess your own knowledge,
skill and judgment in select competency areas related to professional regulation. It incorporates CRPO’s
Professional Practice Standards for Registered Psychotherapists and addresses changes in your practice
environment and advances in technology.
Section 1 consists of approximately 40 questions/indicators. For each indicator, select the response that
applies to you: Yes, No or Not Applicable (NA). A blank text box accompanies each indicator for you to
provide an explanation if you answered No or NA. Track indicators that you wish to add to your Learning Plan
and learning activities.
Section 2: The Reflection section consists of a series of exercises designed to help you contemplate the
more interpersonal aspects of your practice, such as your professional relationships, support systems, and
safe and effective use of self (SEUS).
Section 2 consists of a series of exercises designed to help you reflect on specific areas of practice, for
example, managing new or challenging situations and assuring safe, effective practice. You will be presented
with three groupings of exercises. Complete two exercises from each grouping (for a total of six completed
exercises) with a short paragraph that is relevant to the topic presented in the exercise.
If you are interested in learning more about the topics presented in the Self-Assessment, please review
CRPO's Professional Practice Standards for Registered Psychotherapists. Other resources referred to in the
Self-Assessment include the:
• Psychotherapy Act, 2007
• Regulated Health Professions Act, 1991
• Personal Health Information Protection Act, 2004
• Health Care Consent Act, 1996 and Substitute Decisions Act, 1992
• Accessibility for Ontarians with Disabilities Act, 2005
SELF ASSESSMENT
QA PROGRAM – PROFESSIONAL DEVELOPMENT
5
The Learning Plan will help you keep track all your learning needs identified in the Self-Assessment and your
professional goals. Begin your Learning Plan after you have completed the Self-Assessment, and incorporate
learning needs you identified during your Self-Assessment into your professional development goals.
Your goals should be relevant and meaningful to you, and can be, for example:
Broad: “Learn more about professional standards.” or “Broaden my professional network.”
Specific: “Develop a checklist to incorporate into my informed consent process with clients.” or “Review
recent developments on addiction.”
Long-term: “Complete a training program in trauma-informed practice.”
Short-term: “Revise record retention policy in accordance with CRPO standard and apply immediately.”
Complete the Learning Plan by:
◼ Considering your Self-Assessment responses, reflecting broadly on your practice and identifying
ways to enhance your professional practice. Think also about how you want to grow as a professional.
◼ Stating goals in one or two short sentences.
◼ Describing how you will achieve your goals, following the prompts provided in the tool.
◼ Reviewing regularly, adjusting based on your current practice context, and reflecting on how pursuing
and/or achieving your goals has impacted your practice.
LEARNING PLAN
6
Learning Goals
Identify professional
development goals in this
column.
Plan
List specific learning activities
you will engage in to meet this
goal and make note of any
resources you may rely on to
meet this goal.
Reflection
How has meeting this goal,
or working to meet this goal,
impacted your practice?
Goal Plan Reflection
LEARNING PLAN TEMPLATE
QA PROGRAM – PROFESSIONAL DEVELOPMENT
7
Registrants are required to engage in at least 40 hours of learning over a period of two years. The Learning
Record will help you track your participation in learning activities.
Engaging in learning activities is an important part of maintaining competence and keeping abreast of current
practices, issues, trends and new techniques. It also helps you maintain and enhance your knowledge, skill
and judgment with respect to the Professional Practice Standards for Registered Psychotherapists, relevant
legislation, and regulations.
What you need to know about the 40-hour learning activity requirement:
◼ At least one of the activities must be didactic, and at least one must be experiential. It is recommended
that you engage in a broad range of activities.
◼ Learning activities that you engage in to meet the 40-hour requirement must be documented in the
Learning Record.
◼ The activities must have taken place while registered with CRPO.
◼ Learning activities must be credible, relevant to the practice of the profession, and verifiable.
◼ CRPO may request verification that you participated in the learning activities documented in your
Learning Record. Retain a record of any materials and notes that could be used support your
participation in a learning activity. The following tables list examples of learning activities and
acceptable supporting documentation.
◼ CRPO does not provide a list of “pre-approved” courses or learning materials. Registrants are expected
to rely on their professional judgment to identify opportunities that will meet their individual learning
needs and goals.
DIDACTIC LEARNING ACTIVITIES (NON-EXHAUSTIVE LIST)
Activity
Acceptable Evidence of Participation
a. Attending education/training programs or courses
Transcripts, letters or certificates of completion
b. Attending workshops, seminars, conferences or webinars
Letters or certificates of completion
c. Conducting research
Proposals, abstracts or agreements
d. Engaging in independent study/ self-guided learning
List of reading material/activities and summary of learnings
e. Preparation for teaching programs, courses, workshops,
seminars, conferences or webinars
Course/workshop/seminar outline or syllabus in addition to
a list of list of reference materials used to develop course
content
f. Writing for a scholarly publication (e.g., journals, textbooks,
and other educational resources)
Link to the publication, or copy of the articles title page, which
bears the name of the Registrant as author (or contributing
author)
g. Other
The type of evidence that would be considered acceptable
depends on the activity
EXPERIENTIAL LEARNING ACTIVITIES (NON-EXHAUSTIVE LIST)
Activity
Acceptable Evidence of Participation
a. Participating in study group(s)
List of reading material/activities and summary of learnings
b. Peer consultation
Letter of confirmation or outline of the consultation and
contact information of the consultant
c. Receiving clinical supervision
Letter from supervisor, copy of contract, supervision log
d. Receiving personal psychotherapy
Letter from psychotherapist, payment receipts for services
provided
e. Other
The type of evidence that would be considered acceptable
depends on the activity
LEARNING RECORD
8
Activity
name and
details
Date started
and, if
applicable,
completed
# of
hours
Activity Description Activity Type
Did you
complete
the
activity?
Was the
activity
related
to learning
your goals?
Did you make
changes to your
practice because of
this activity?
Receiving clinical
supervision
Providing clinical
Supervision
Attending course or
program
Teaching course or
program
Peer-based
learning (study
group,
consultation, etc.)
Self-directed
study (e.g.,
reading articles,
online courses)
Attending
seminar,
conference,
workshop
Teaching
seminar,
conference, or
workshop
Professional
association
and/or
regulatory
work
Other (describe):
Didactic
Experiential
Ongoing
Yes
No
Yes
No
LEARNING RECORD TEMPLATE
Yes
No
9
Activity
name and
details
Date started
and, if
applicable,
completed
# of
hours
Activity Description Activity Type
Did you
complete
the
activity?
Was the
activity
related
to learning
your goals?
Did you make
changes to your
practice because of
this activity?
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Completed 10 January 2022

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