d. Bureau EEO Office. The EEO Office or the alternative office a bureau instead
designates as responsible for obtaining medical and other necessary documentation
(hereinafter referred to as the “EEO Office”) shall be responsible for receiving and
safeguarding such documentation, and for providing any other assistance required to
make a decision. The EEO Office may share with the Deciding Official the
employee’s functional limitation(s) in performing daily living activities, as well as the
need for potential assistance to perform those activities. Medical documentation
should not be shared with the Deciding Official.
e. Bureau Disability Program Manager. The Disability Program Manager shall be
available, as needed, to provide assistance to employees, human resources officials,
and Deciding Officials in processing requests for PAS.
6. MEDICAL INFORMATION. In most cases, the targeted disability will be obvious or
otherwise already known to the Deciding Official. In these cases, further medical information
will not be sought. However, when the need for PAS is not obvious or otherwise already
known to the Deciding Official, the bureau may require that the employee requiring PAS
provide medical documentation about the need for PAS and/or his/her functional limitations.
Any request for medical information must comply with GINA, as well as the laws,
regulations, and guidance referenced in CRD-008, “Policy for Personal Assistance Services”,
and the “Confidentiality and Disclosure” statement in Section 8 of this CRD P.
a. If the Deciding Official believes medical information is necessary to evaluate a request
for PAS, he/she should contact the bureau EEO Office.
b. If a determination is made to seek medical information, the requested information should
be limited to that necessary to establish that the employee requires PAS because of
his/her targeted disability and the nature of the PAS required. Documentation unrelated to
the claimed targeted disability should not be requested. Bureau requests for medical
information will follow the requirements set forth in the Enforcement Guidance for
Disability-Related Inquiries and Medical Examinations of Employees under the
Americans with Disabilities Act.
c. The EEO Office will seek information or documentation about the functional limitations
from the Requester, and/or ask the employee to obtain such information from an
appropriate health care professional, such as a doctor, social worker, or rehabilitation
counselor. Once medical documentation is received, the bureau EEO Office and any
other appropriate bureau official will evaluate the documentation.
d. Alternatively, the employee requiring assistance may agree to sign a limited release,
giving the EEO Office permission to submit a list of specific questions to the employee's
health care professional or to contact the employee's doctor.