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Granting College Credit for Prior Learning • 2013-2014

Page 2

Revised September 18, 2013

Granting College Credit for Prior Learning • 2013-2014

Page 3

Table of Contents

Methods for Granting College Credit for Experiential Learning .................................................................. 5

What is a Portfolio? ..................................................................................................................................... 5

What Experience Counts? .............................................................................................................................. 5

Rationale and Criteria for Preparing a Portfolio ............................................................................................. 7

Cost of Assessment ..................................................................................................................................... 7

Directions for Developing a Portfolio ............................................................................................................ 8

Portfolio Format:

An Overview ..................................................................................................................................... 9

Four Basic Components .................................................................................................................................. 9

A Closer Look ................................................................................................................................... 10

Component 1: Credit Request .................................................................................................... 10

Component 2: Chronology ........................................................................................................ 11

Component 3: Narrative ............................................................................................................ 12

(1) Experience ................................................................................................................ 12

(2) Knowledge/Skills Acquired ...................................................................................... 12

(3) Learning Outcomes ................................................................................................... 13

Component 4: Documentation ................................................................................................... 14

Note Regarding Deception .................................................................................................................. 14

Multiple Courses ................................................................................................................................ 14

Tips on Assembling the Portfolio ....................................................................................................... 14

Submitting the Completed Portfolio ............................................................................................................ 15

Assessment Resulting in Award of Credits ................................................................................................... 16

Posting Credit to the Transcript ................................................................................................................... 16

Appeals Process ............ .............................................................................................................................. 16

Timing: Portfolio Completion and Graduation ........................................................................................... 17

Appendices ................. .................................................................................................................................. 19

*KCTCS and WKCTC gratefully acknowledge the contributions of Mount St. Joseph College, East Central

Colleges, Sinclair Community College, and Seton Hill College in developing this student handbook.

Portfolio Assessment:

Granting College Credit for Prior Learning Student Handbook

Granting College Credit for Prior Learning • 2013-2014

Page 5

Many of our students come to us with a wealth of knowledge

gained through valuable life-experiences. The Kentucky

Community and Technical College System (KCTCS) and

West Kentucky Community & Technical College (WKCTC)

recognize that college-level learning takes place outside the

traditional spaces of accredited college classrooms.

Is it possible to earn college credit for this “experiential”

college-level learning? The answer is “yes!”

Methods for Granting College Credit

for Experiential Learning

There are a number of methods for granting college credit for

experiential learning, including:

• College Level Exam Program (CLEP) exams

• Special Technical Education Prociency (STEP) exams

• Challenge exams (offered for some WKCTC courses)

• Local and national certications

• Portfolio preparation and assessment

What is a Portfolio?

A portfolio is a collection of materials prepared by you, the

student, to describe and document prior learning. The portfolio

stresses learning outcomes rather than simply attendance or

participation in events. It must contain documented learning

that matches specic course outcomes. The portfolio is

developed under the direction of the WKCTC’s professional

staff and is evaluated by faculty for award of credit.

What Experience

Counts?

Learning acquired through the

following kinds of activities might

qualify for college credit:

• Non-credit courses;

workshops; on-line,

television, and

newspaper courses

• Apprenticeship courses

• Self-taught knowledge or

skills

• Career/work experiences

and training

• Volunteer work

• Community services

• Travel

• Avocations, e.g., art, music,

dramatics

• Leadership roles in

associations and

organizations

• Personal life experiences

• Industry certication

Portfolio Assessment:

Granting College Credit for Prior Learning

Granting College Credit for Prior Learning • 2013-2014

Page 6

Granting College Credit for Prior Learning • 2013-2014

Page 7

Rationale and Criteria for

Preparing a Portfolio

In deciding whether or not to do a portfolio, consider:

1. Credit awarded via assessment is less expensive than

tuition; e.g. 15 credit hours for ve 3-credit courses

via portfolio assessment would cost $375, whereas

tuition alone for 15 hours would cost approximately

$2,160 for residents and $7,560 for non-residents

(2013-2014 tuition rates).

2. Credit earned through a portfolio

assessment can speed up

graduation; e.g. a 30-credit hour

certicate program typically

requiring two semesters

for completion might

be completed in one

semester by a student

who earned 15 hours by

portfolio.

3. Preparing a portfolio brings self-

examination and, therefore, greater self-

awareness and condence.

4. Preparing a quality portfolio requires time and

good writing skills.

5. Knowledge, skills, and/or competencies must be

documented for the course(s) for which credit is applied.

6. Credit requests must t into the curriculum of your

program major.

7. Because preparing a quality portfolio is time-consuming,

it is recommended that portfolio development be

considered only when seeking at least 3 credit hours or

more for prior learning.

Cost of Assessment

$75.00 (per course) is to be paid by

students prior to beginning the portfolio

process.

Make your check payable to WKCTC

for $75.00 per course to be evaluated.

Complete a copy of the Prior Learning

Assessment Application Fee form

(Appendix B). Mail or hand-deliver

this form, along with your check, to the

Business Ofce located in Anderson

Technical Building. The Business

Ofce will give you a receipt which

must be presented when your portfolio

is submitted for evaluation.

Portfolios will not be evaluated until

the fee is paid in full.

There are no refunds on this portfolio

fee.

Granting College Credit for Prior Learning • 2013-2014

Page 8

There is a structured method for applying for credit through the portfolio process:

Step 1: Apply to WKCTC. You must be accepted and have a student identication number

assigned.

Step 2: Fill out the Prior Learning Inventory form (Appendix A). This form will help you evaluate

your prior experiences which may qualify for college credits. This form, along with other

documents useful in preparing your portfolio, is available from the Accessible College

Education (ACE) Director or from the WKCTC website at

http://www.westkentucky.kctcs.edu/Academics/ACE/PriorLearn.aspx

Step 3: Make an appointment with the ACE Director. The ACE Director will go over the portfolio

process with you. The ACE Director will also help you locate a faculty member in your

discipline who can serve as your faculty mentor. Your faculty mentor will work with you to

answer these important questions:

• What certicate, diploma, or degree are you seeking?

• How does the learning gained through your life-experiences t with the course

offerings in the KCTCS catalog?

• What classes in your degree program might you bypass through Prior Learning?

Step 4: Once you and your faculty mentor have agreed to proceed, ask your faculty mentor to sign

the Application for Prior Learning Assessment form (Appendix C). Once this document is

signed, you pay the nonrefundable portfolio fee of $75 per course to be evaluated.

Step 5: Working with the ACE Director, prepare a draft of the portfolio. There is a prescribed

format that must be followed. The ACE Director can assist you with formatting issues.

Revise your draft as necessary and complete the portfolio.

Step 6: Submit your completed portfolio and Credit Request Final Portfolio Assessment

(Appendix J) to your faculty mentor for evaluation.

Step 7: Your faculty mentor, along with other program faculty, will assess your learning

competencies presented in your portfolio and make a determination of whether they align

with college course learning competencies. They will decide if college credit is to be

awarded or denied or whether additional documentation is required.

Step 8: You will be notied as to the results of the evaluation.

Step 9: Upon completion of an accepted portfolio, credit will be placed on your college transcript.

Note that no letter grades are assigned; credit earned through the portfolio process does not

affect your grade point average (GPA).

Each KCTCS course has a list of competencies that must be achieved in order to gain credit for that course. Your

faculty mentor can advise you in determining which course(s) may match your experiential learning. Your faculty

mentor can also guide you in dening how credit for prior learning ts within degree requirements for the certicate,

diploma, or degree you seek. (Note that programmatic limits on credit for prior learning may be established through

the curriculum development process.) If you and your faculty mentor agree that there is merit in your experiences

toward meeting those course competencies, proceed to Step 4.

Directions for Developing a Portfolio

Granting College Credit for Prior Learning • 2013-2014

Page 11

• Component2:CHRONOLOGYofSignicantLifeExperiences

This exercise provides an opportunity for you to list, in a time-line fashion, all your adult life experiences

which, directly or indirectly, led to or provided signicant learning for you. The following list of activities

serves as examples. (See Appendix E)

• WORK includes any activity for which you were paid,

including military service.

• HOMEMAKING includes those activities related to child

rearing, family, and creative activities.

• VOLUNTEEREXPERIENCES includes internships or

apprenticeships without pay, community activities, political

activities, church activities, service organizations, elective

ofces held without pay, volunteer work in social service

agencies, time contributed to supervising youth organizations,

sports involvement, PTA, etc.

• NON-CREDITCOURSESANDSEMINARS includes

in-service training, workshops, clinics, conferences, discussion

groups, evening courses, lecture series, television or radio

courses, correspondence courses, etc. (for which no academic

credit was given).

• TRAVEL includes study tours, signicant vacations and

business trips, living for extended times in various parts of the

country or abroad, participant as a worker or volunteer in an

American sub-culture setting, etc.

 • RECREATIONALACTIVITIESANDHOBBIES includes

performing in a musical group, acting or working in

a community theater, sports, artistic activities, ction and

nonction writing, public speaking, nature interests, attending

concerts, visiting art museums, restoration of furniture,

clothing construction and design, gardening, or any other

leisure time activity pursued for the purpose of personal

satisfaction and enjoyment.

 • INDEPENDENTREADING,VIEWING,AND  

LISTENING includes any subject areas in which you have

had intensive learning for which you have not received KCTCS credit, including signicant reading,

TV or radio programming, theater or lm viewing.

Granting College Credit for Prior Learning • 2013-2014

Page 12

 • Component3:NARRATIVEofCompetencies(Skills)

The rst page of this section will be a copy of the Credit Request: Final Portfolio Assessment (Appendix J).

Fill in the top portion of this form. Along with other information, this form identies the course for which you

are striving to earn college credit. (Your faculty evaluator completes the bottom half after examining your

portfolio.)

In this section you will be providing evidence of how your learning, achieved as a result of life experiences,

matches with the Course Competencies/Learning Outcomes of the specic course you have identied. This is

the heart of your portfolio. Make this section of your portfolio an exhibit of your very best work. It should be

specic to learning, concise, and clearly and logically developed.

The second page of this section will be the KCTCS approved Course Curriculum Guide (or a syllabus) of the

course for which you are petitioning to earn credit. Your faculty mentor can help you locate this document.

The next portion will be a Narrative Description of Experience and Competencies (see Appendix F for an

example). In developing this section, use the Course Competencies/Learning Outcomes listed on the Course

Curriculum Guide of the course you have identied as your roadmap. Separate your narrative into three

sections:

(1)EXPERIENCE: List those experiences that provided opportunities for learning. Include:

• location of where the learning took place

• dates – when and for how long this experience

lasted

• your job title

• your job responsibilities

• if you were in a supervisory role, the number of

people you supervised

• description of seminars and workshops attended

• titles and authors of books and articles which were

helpful to you

• any description that will guide the faculty assessor to

better understand the circumstances of your

learning

• whenever appropriate, reference the experience statement with an item in the Documentation section

(Component 4 of the portfolio)

(2)KNOWLEDGE/SKILLSACQUIRED: List the knowledge or skills acquired or developed during each

signicant experience. These might be skills such as proofreading and editing research manuscripts, installing

an electrical circuit in a newly-constructed home, freelance nonction writing, etc.

Granting College Credit for Prior Learning • 2013-2014

Page 13

(3) LEARNING OUTCOMES: Tie those skills and knowledge to the Course Competencies/Learning

Outcomes of the course you have targeted. Your Learning Outcomes may be listed as bulleted items that

describe what you know and what you can do with that knowledge. These should be clear, specic, and

observable. They should describe a skill or knowledge that can be applied in more than one situation. They

should demonstrate, to an expert in the eld, that you have mastery of the learning you claim that can be

objectively measured and evaluated.

The easiest way to write good learning outcome statements is to go from the general to the specic. You

might start your statement with one of the “learning verbs” listed below. Then include how you learned this

skill. Follow through with how you can demonstrate that you learned this skill and are able to apply it in a

practical way. Notice the importance of personalizing your portfolio with the use of the word “I”. Keep in

mind that you are trying to address the Course Competencies.

Learning verbs to consider:

participate write apply name

establish identify use order

interview design translate describe

counsel develop interpret construct

help organize analyze distinguish

Examples of specic Learning Outcomes for an electrical apprentice:

• I designed and installed series and parallel DC circuits in new home construction.

• I demonstrated an understanding of electrical safety principles by treating every circuit as though

it were hot, whether I knew it was or not.

Examples of specic Learning Outcomes for a researcher in the Copyright Department of XYZ Corp.:

• I practiced library research skills which required a working knowledge of appropriate reference

sources and database search methods.

• I proofread and edited manuscripts.

• I composed abstracts for manuscripts.

Granting College Credit for Prior Learning • 2013-2014

Page 14

 • Component4:DOCUMENTATION

How can you verify to the portfolio reviewer that you have

acquired the learning and competencies you claim? Learning

from prior work or personal experience can be veried in a

number of ways. The most common is the use of third-party

validation letters from a supervisor who has had rst-hand

knowledge of your learning or skills (see Appendix G for a

sample Letter of Verication). Other means of documenting your

learning are suggesting in Documentation Alternatives (Appendix

H). Appendix I provides a sample Index to Documentation to

include at the beginning of your Documentation section to guide

the evaluators as they assess your portfolio.

As you prepare your portfolio, keep in mind:

• Multiple documents for each experience may be

necessary. However, thickness does not necessarily

denote quality. Excessive documentation, attractively

presented, will not substitute for weak articulation of

experiential learning with course competencies.

• If actual products, such as canvases, pottery, or machines

are to be used as documentation, these should be

photographed and the photographs included in the

documentation section. The evaluator will notify you if

presentation of the original products is needed to

complete the assessment process.

• Products or replicas submitted in the portfolio should be

labeled, signed, and dated by the student.

• Any valuable documents, such as licenses, certicates,

letters, or commendations should be copied for use in the

portfolio. Present these original documents only if

requested. The originals will be returned to you.

Checks are made to authenticate documentation. Any incidences

of misrepresentation will result in denial of all credit. KCTCS

has the authority to withdraw previously awarded credit should it

learn of deception after credit has been awarded.

Multiple Courses

If you are requesting credit for multiple courses, you must

develop a Component 3 and Component 4 for each class.

Tips on Assembling the

Portfolio

Your portfolio represents your request

for academic recognition for college-

level work. It should reect your best

professional work, both in content and

in format. It should be properly word

processed, well organized, divided

by the ve components, well-written,

and correct with respect to grammar,

spelling, and punctuation. Save your

disc!

Here are some points to keep in mind:

• Ask the ACE Director to see an

exemplary portfolio that has been

prepared according to correct

format.

• Your nal copy should be typed

on standard copy paper and

assembled in a standard three-ring

binder that holds the pages

securely.

• Tab sections for ease in

location.

• Number the pages consecutively,

including documentation.

• Proofread the nal copy for

spelling, punctuation, and

grammatical errors. (Another set

of eyes may see something

missed because you are so

familiar with the material.)

Note Regarding Deception

Granting College Credit for Prior Learning • 2013-2014

Page 15

• The portfolio evaluator(s) will

read your portfolio thoroughly

and consult appropriate catalogs

and other resources, including

faculty members and the

academic dean. Their foremost

concerns are:

o Amount and level of

learning represented.

o A strong match exists

between experiential

learning and course

learning outcomes. (The

College reserves the right

to substitute a different

course from the one the

student has requested

if, in the opinion of the

faculty, the substitution

better reects the

student’s learning.)

o Supporting documentation

is adequate.

o All documentation is

appropriately indexed.

The explanation of

learning outcomes refers

to specic supporting

documentation by title and

page number.

o Portfolio is properly

organized and marked

or tabbed in such a way as

to enable the reviewers

to locate information

easily.

o Portfolio reects a

professional, college-level

piece of work.

Tips on Assembling the

Portfolio (continued)

Submitting the Completed Portfolio

When your portfolio is ready for evaluation, submit a complete

copy to your faculty mentor. This copy will not be returned

to you; after the nal assessment, it will be kept in the ACE

Director’s ofce.

Your faculty mentor will evaluate your portfolio for academic

credit. The faculty mentor may rely on several faculty

members to evaluate the portfolio.

Credit Request Final Portfolio Assessment Form

(Appendix J). Ensure that you have included a copy of this

form at the beginning of each Component 3 section of your

portfolio.

Granting College Credit for Prior Learning • 2013-2014

Page 17

Timing: Portfolio Completion and Graduation

You are advised to begin portfolio development early in your WKCTC program. If your portfolio

contains more than one competency area, you can ordinarily estimate approximately three months spent in

developing your portfolio. A student has up to one year from the time of submitting the application to start

and complete each portfolio; one semester is preferable.

If you are developing your portfolio near the end of your academic program, you must be in compliance

with the following completion schedule:

May Graduation: Portfolios will be accepted NO LATER than the preceding March 15

August Graduation: Portfolios will be accepted NO LATER than the preceding June 15

December Graduation: Portfolios will be accepted NO LATER than the preceding October 15

Granting College Credit for Prior Learning • 2013-2014

Page 18

Granting College Credit for Prior Learning • 2013-2014

Page 19

A. Prior Learning Inventory ...................................................................................21

B. Prior Learning Assessment Application Fee ......................................................23

C. Application for Prior Learning Assessment .......................................................25

D. Authenticity Statement ......................................................................................27

E. Chronological Record (Sample) ........................................................................29

F. Narrative Description of Experience and Competencies (Sample) ...................31

G. Letter of Verication (Sample) ..........................................................................33

H. Documentation Alternatives ..............................................................................35

I. Index to Documentation (Sample) .....................................................................37

J. Credit Request: Final Portfolio Assessment .....................................................39

APPENDICES

Granting College Credit for Prior Learning • 2013-2014

Page 20

Appendix A

PRIOR LEARNING INVENTORY

Spend a few minutes to record the different kinds of learning you’re bringing back to college.

Below each of the types of learning, list the course, workshops, experiences, etc. that you have

completed.

Credit: List the courses you have completed at an accredited community college, technical

college, or four-year institution. List only courses which you have passed.

Non-credit: List any workshops, seminars, or course you have taken outside of higher education

institutions. These may have been offered by your employer, a professional organization, or a

training company. While you many have earned Continuing Education Units (CEUs) for these

courses, this is not a requirement in most Prior Learning Assessment programs.

Experiential Learning: Think about the things you know a lot about or know how to do well

that you have learned primarily outside a classroom. Here are some typical statements of

experiential learning:

“I know a lot about diabetes when my mother was diagnosed.”

“I know about teaching from coaching my daughter’s softball team.”

“I learned a lot about collective bargaining when I was one of the representatives of our

union on the contract team.”

How about you? Write sentences that start with what you learned and link them to the

experience that helped you learn. List at least two examples of experiential learning.

Appendix B

PRIOR LEARNING ASSESSMENT APPLICATION FEE

Name: Date:

Address: Phone:

Other Phone Contact:

Projected Date of Graduation: e-mail address:

Major: Faculty Mentor:

EMPLID:

Credits Requested for Evaluation by Portfolio

Class Number

Course Title

Credit

Requested

Total Number of Courses to be Evaluated =

$75.00

each=

amount due.

Make Check payable to WKCTC.

Deliver check and this completed form to:

WKCTC Business Office

Anderson Technical Building

P.O. Box 7380

4810 Alben Barkley Drive

Paducah, KY 42001

270-534-3152

Portfolios will not be evaluated until this fee is paid in full. Save your receipt!

Your receipt from the Business Office must be presented with your portfolio when it is submitted for

evaluation.

There are no refunds on this portfolio fee.

(Street Address or PO Box)

(City, State, Zip Code)

Granting College Credit for Prior Learning • 2013-2014

Page 24

Appendix C

APPLICATION FOR PRIOR LEARNING ASSESSMENT

Name: Date:

Address: Phone:

Other Phone Contact:

Projected Date of Graduation: E-mail address:

Major: Faculty Mentor:

EMPLID:

Credits Requested for Evaluation of Portfolio

Class

Number

Course Title

Credit

Requested

Please submit a brief statement summarizing the basis for applying for portfolio credit:

Faculty Mentor Approval:

I have reviewed the above credit request in light of this student’s total program:

Request fits within the guidelines for certificate, diploma, or degree requirements.

Request does not reflect a duplication of course credit.

________________________________ ______________________________________________

Faculty Mentor (Print) Course No. and Title

__________________________________________ ____________________________________

Faculty Mentor Signature Date

(Street Address or PO Box)

(City, State, Zip Code

Granting College Credit for Prior Learning • 2013-2014

Page 26

Appendix D

AUTHENTICITY STATEMENT

I, ___________________________, the undersigned, hereby certify that I have compiled and written

the attached portfolio documenting learning from experience without assistance from anyone except

academic and faculty mentors. This work is solely my own. I am solely responsible for the content,

organization, and construction of this portfolio.

I further certify with this statement of authenticity that the documents referenced and submitted as

evidence for this prior learning assessment are authentic. I agree to submit originals for examination

upon request by the Academic Dean or faculty evaluators.

I also hereby acknowledge that I have read the instructions for preparation and submission of the

attached portfolio. I understand that this portfolio will not be accepted for evaluation or for the award

of academic credit if it is determined that it has not been prepared in compliance with those

instructions and this statement of certification.

I understand the faculty evaluator may contact me directly for additional material or to schedule a

personal interview.

I hereby accept the evaluation of the faculty evaluator as the final determinate of the credit award.

Name (please print):

Signature: Date:

Home phone: Work Phone:

Email:

EMPLID:

Granting College Credit for Prior Learning • 2013-2014

Page 28

Granting College Credit for Prior Learning • 2013-2014

Page 29

Appendix E

CHRONOLOGICAL RECORD (SAMPLE)

1982 Graduated with honors from Pulaski County High School, Somerset, KY.

Somerset City Hospital: Began working as general clerk-typist in records department.

1983  SomersetCityHospital:Promotedtoclerk-typistfortheOceManager.

1984  MarriedandmovedtoLexington,KY.

1985 Quit work for birth of my son.

1987-1989 R.L.Rich,Inc.:Wenttoworkasstenographerforsalesmanager.Duringthesetwoyears,I

  regularlyassumednewduesandwasabletoexpandtheresponsibiliesofmyjob.

1989-1991 Ilethecompanyforthebirthofmydaughter.

  Enjoyedhomemaking,gardening,canning,sewing,andcaringformytwoyoungchildren.

Took swimming lessons once a week at local high school; completed all of the Red Cross

  advancedswimminginstruconandreceivedmycercaonasSeniorLifesaver.

1991  Waterford,Inc.:WasemployedintherealestatedepartmentassecretarytotheRegional

  DirectorofProperty.

1993-1996 Waterford,Inc.:PromotedtoSecretarytoDirectorofCorporateRealEstate.

  Heldvariousposionsinmychurch:AdministraveBoardmember;CouncilonMinistries

  member;secretaryofPastor-ParishCommiee.

1997  Waterford,Inc.:PromotedtoExecuveSecretarytoDirectorofLawDepartment.Thismarked

  therealizaonofmygoaltoworkintheLawDepartment.

  BecameGirlScoutleaderinmydaughter’stroopandbeganinvolvementinregionalGirlScout

Council.

1998  Waterford,Inc.:Parcipatedinrestructuringofocestathatledtoachangeinmyposion

  tothatofAdministraveAssistanttotheDirectorandincreasedmyresponsibilieswithinthe

department.

  AendedseminarinLouisville,KY,tledManagingSkillsforSecretaries.

2000  FullledalifelongambioninJanuary,1996,byenrollinginmyrstKCTCScourse

2001  FullledalifelongambioninJanuary,1976,byenrollinginmyrstcollegecourseatthe

  UniversityofKentucky.

  Aendedatwo-dayseminarinLexington,KY,tledDocumenngPerformanceResultsVia

  Porolio.

2002  Aendedathree-dayworkshopinAdvancedSupervisorySkillsinMidway,KY.

2004  AendedPraccingLawInstute’sthree-dayseminarforlegaladministratorsinNewYorkCity.

2005  AendedIBM’sthree-dayWordProcessingSeminarforSupervisorsinChicagoIllinois.

2006 Began course work at local KCTCS College.

2010  Tookconnuingeducaoncoursesinwordprocessinganddatabasemanagement.

2013  EnteredtheAccessibleCollegeEducaon(ACE)programatKCTCS.

Granting College Credit for Prior Learning • 2013-2014

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Appendix F

Granting College Credit for Prior Learning • 2013-2014

Page 31

Appendix F

NARRATIVEDESCRIPTIONOFEXPERIENCEANDCOMPETENCIES

(Sample)



COURSE:AppliedExperiencesinEarlyChildhoodEducation

CourseObjectives:

• Participateinroutinecareofyoungchildrenwithtwoofthefollowingagegroups:infants,

toddlers,preschoolers,andschoolage

• Observe,plan,implement,andassessindividual,small,andlargegroupdailyactivitiesand

routines

• Routinelycommunicateeffectivelyandprofessionallywithchildren,families,andcolleagues



Experience:

From20042009,Iworkedasanannyforafamilyoffourchildrenwithagesranging(in2004)from14months

to5years.Themiddletwochildrenwereidenticaltwingirls,age3.



From2009–2012,Iservedasateacher’saideinaprimaryclassroom(gradesK3).Duringthistime,I

participatedinsixinservicetrainingseminars.Topicsincludedchilddevelopmentprinciples,classroom

management,andworkingcollaborativelywithothers.



Knowledge/SkillsAcquired:

Asanannyandteacher’saide,Iwasinvolvedinmanyexperiencesthatinvolvedroutinecareofyoungchildren.

Inaddition,Iwasrequiredtoplanandimplementactivitiesforbothindividualchildrenandgroups.Asa

teacher’saide,IworkedwiththeregularteachersinassessingtheactivitiesIplannedandimplemented.



LearningOutcomes:

• Iwasresponsibleforthedailyroutinesoffouryoungchildren,ages14monthstofiveyears,toinclude

morningwakeup,dressing,diapering,preschool,doctors’appointments,playgroupdatesand

activities,carpooling,laundryforthefamily,threemealsaday,andbedtimerituals.

• Icandemonstrateageappropriatebehaviormodificationmethodswithchildrenofvariousages012

years.

• Icandemonstrateageappropriatelearningactivitiestoincludereadingandtellingofstories,songs,

andfingerplaysforchildren0–10years.

• Icandemonstratecooperativeactivitieswiththeteachingstaff,e.g.coordinatinglevelappropriate

readingactivities.

• Iworkedwithaclassroomteacherinassessingreadingandmathskilllevelsofstudentsinordertoplan

appropriateactivities.

• Iactivelyparticipatedinparent/teacherconferencesanddidfollowupconferenceswithparentsof

childrenneedingfurtherassistance.

Granting College Credit for Prior Learning • 2013-2014

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Appendix G

LETTER OF VERIFICATION

The following letter is a guide that can be used in a request for letters of verification.

To facilitate a supervisor’s response, a separate information sheet should accompany your

request.

(See following page.)

S A M P L E

Dear ______________________,

I am a student at West Kentucky Community and Technical College (WKCTC) in Paducah,

Kentucky working toward a degree in _____________________________. WKCTC has a

process for assessing and granting degree credit for college-level learning gained through

experiences. To receive credit, I must describe my learning and provide verification that such

learning has taken place. Assessment is the task of faculty persons who are experts in the area for

which I am asking credit.

As part of the portfolio I am preparing for this purpose, I am requesting a letter from you

verifying my learning experience with your organization. The letter must be more than a

traditional letter of recommendation. It should:

• State your position(s) within the organization;

• Specify the period of time I worked under your supervision;

• Describe the particular duties I was required to perform;

• Describe the learning involved in performing these tasks;

• Evaluate my general level of performance.

The letter should be directed to WKCTC, To Whom It May Concern, but mailed directly to me.

Since I have a specific date for completion of the portfolio, I would appreciate receiving it by

_______________________________________.

Because this letter requires specific data, I am enclosing background information about the work

I performed under your supervision as well as other information which may be helpful. If you

have questions concerning this letter, or need further information, I may be reached at home

(_____)_____________________, office (_____)_____________________,and/or e-mail

__________________________.

Thank you for whatever support and assistance you can provide in this letter.

Sincerely,

Granting College Credit for Prior Learning • 2013-2014

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Granting College Credit for Prior Learning • 2013-2014

Page 35

19|Page



AppendixF

DOCUMENTATIONALTERNATIVES*

____________________________________________________________________________________

TypeofActivity     Documentation

____________________________________________________________________________________

WorkExperience Jobdescription;awards,lettersofcommendation;lettersofcorroborationfrom

superiors,peers,clients;congratulationsonhighperformance;promotion

evaluations;evidenceofpromotion;samplesofworkproduced;evidenceof

suggestionsadopted;documentofranking,rating,orclassificationsystemin

companyororganization;licenses;membershipinprofessionalortrade

organizations;membershiprequirementsforprofessional/tradeorganizations;

scoresonlicensingexams;militaryseparationpapers;billsofsale;ratingforms;

militaryrecords;worksamples.



CommunityService  Commendations;awards;newspapermagazineclippings;lettersof

Activities   corroborationfromcovolunteers,clientsserved,supervisors.



NonKCTCSCourses Transcripts;amountofassignments;amountoftimespentonoutside

AndTraining assignments;letterattestingstudentwasenrolledincourse;learning

outcomesorobjectivesofcourse;syllabi;evidenceofcompletion;course

description(s)/outline(s);numberofdidactichours;numberofclinicalor

practicumhours;diplomas.





Special   Bookspublished;picturespainted,musicwritten,danceschoreographed;

Accomplishments alistofbooksread;patentsobtained;listofcountriesvisited;mementosfrom

countrieslivedinandtraveledto;machinesdesigned;exhibits;photographsof

famouslandmarksvisited;speechesgiven;programsfromperformances;

writingsamples;audiovisualpresentations;proposalswritten;conversations

withexperts.

____________________________________________________________________________________

*AdoptedfromJoanKnapp,AssessingPriorLearning:ACAELHandbook.



Appendix H

Granting College Credit for Prior Learning • 2013-2014

Page 36

Granting College Credit for Prior Learning • 2013-2014

Page 37

AppendixG

INDEX TO DOCUMENTATION (Sample)

Exhibit A LeerofvalidaonfromG.F.Richeld,SupervisorofCreditDepartment,Bushand

  Ramsey,Inc.,Cincinna,Ohio(March,1980)

Exhibit B LeerofvalidaonfromSusanM.Huber,PublicInformaonSpecialist,Community

  MentalHealthCenter,Dayton,Ohio(April,1980)

Exhibit C LeerofvalidaonfromCharlesE.Butcher,DirectorofPublicRelaons,Cincinna

  CommunityServicesCorp.,Cincinna,Ohio(March,1980)

Exhibit D Cercateofcoursecompleon—Adversing:StrategyandDesign,WrightState

  University,Dayton,Ohio(December,1973)

Exhibit E SamplecasedevelopedforExhibitDcourse

Exhibit F Cercateofcoursecompleon—ModernMarkengandCompanyObjecves,Wright

  StateUniversity,Dayton,Ohio(June,1974)

Exhibit G SummaryofcourseoutlineforExhibitFcourse

Exhibit H Cercateofaendanceandconferencedescripon,NaonalGroupLeaders

  Conference,ConradHiltonHotel,Chicago,Illinois(May,1972)

Exhibit I JobDescripon:AssistanttoDirectorofPublicRelaons

Exhibit J PerformanceAppraisalsforExhibitIposion(1977-1980)

Exhibit K CercateofcompleonforABAbankingcoursewithhourslistedandACEcoursecredit

  recommendaon.

Appendix I

Granting College Credit for Prior Learning • 2013-2014

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Appendix J

CREDIT REQUEST

FINAL PORTFOLIO ASSESSMENT

Course/Competency:

Name: Home Phone:

Address: Work Phone:

Fall Year

Spring

Date: Summer

Number of credits requested: Major:

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

(FOR FACULTY AND ADMINISTRATIVE USE ONLY)

1) Full credit request granted: Date:

2) Additional work needed for full credits: Yes No

3) Portfolio not accepted for credit:

Comments:

_________________________________________ _____________________________________

Print Full name of Faculty Mentor Sign Full Name of Faculty Mentor

Note: This form is to be submitted to the registrar upon approval of credit.

(City, State, Zip Code)

(Number of Credits)

(Street Address or PO Box)

Granting College Credit for Prior Learning • 2013-2014

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Granting College Credit for Prior Learning • 2013-2014

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Granting College Credit for Prior Learning • 2013-2014

Page 42

West Kentucky Community and Technical College, a member of the Kentucky Community and Technical

College System, is an equal educational and employment opportunities institution.

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