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Most effective
Least effective
Elimination
Substitution
Engineering
controls
Admin
controls
PPE
Isolation
Stay at home
Work from home
Only essential
employees return to
work
Improved ventilation
Physical barriers
Workspace
rearrangements
Physical distancing
Temperature screening
Staggered schedules
Working in teams/pods
Hand hygiene
Facemasks
Respirators
Gloves
(Adapted from NIOSH)
Prioritizing safety in the
workplace
What to consider when welcoming
your team back to work
The coronavirus (COVID-19) has caused many employers to shift work
arrangements, whether through remote work, furlough or other measures. As
state and local governments adjust regulations, you are likely making plans to
adjust operations as quickly and safely as possible.
As you consider your return to work plan, there are a variety of health, safety and
employment regulatory considerations, and many of these issues vary by industry
and location. Right now it is critical for businesses to make informed decisions
about the safety and wellbeing of their employees and customers. This checklist
provides you with a glimpse of into how ADP helps thousands of businesses
navigate COVID everyday. Use this checklist as a starting point. When you need
personalized guidance for your workplace and employees, ADP’s offerings can help
support you with full-service HR, payroll, benets, compliance and safety.

WORKPLACE SAFETY
QUICK LINKS
• CDC Workplace Decision Tool
• Infectious disease preparedness
and response plan
• Return-to-work letter template
• Infection control/prevention and
cleaning/disinfecting procedures
• Employee health screenings and
safety training
• Industry-specic guidance
Can a mask protect me? Is
physical distancing better?
What’s the best way to
protect employees?
The hierarchy of risk
controls is a framework
used in occupational
health to protect workers
with the most effective
controls. Following this
hierarchy normally leads
to the implementation of
inherently safer systems.
2
Safely bringing employees back to work
Workplace safety/OSHA compliance
GOVERNMENTAL GUIDANCE/MANDATES
Check federal and state OSHA guidance and update policies and procedures (if applicable).
• Resource: Federal OSHA COVID-19 website
• Resource: White House Guidelines
• Resource: State OSHA plans
Determine whether any state and local mandates will limit the reopening of your facilities.
• Resource: State Governor’s websites
• Resource: State Health Department websites
• Resource: National Association of County and City Health Ofcials
Check to see if relevant state and local governments have issued any mandates regarding social distancing, sanitation and
mask use.
• Resource: State Governor’s websites
• Resource: State Health Department websites
• Resource: National Association of County and City Health Ofcials
WORKER SAFETY
Infectious disease preparedness and response plan: Develop and implement an Infectious Disease Preparedness and
Response Plan to help guide your company’s protective actions against COVID-19. The plan should consider and address your
employee’s risks to exposure to COVID-19. Contact your Risk & Safety Specialist for further assistance.
Creative scheduling: Utilize telecommuting, staggered scheduling and group scheduling to minimize the impact of a
COVID-19 exposure on your workforce.
• Resource: CDC Interim Guidance for Businesses and Employers
Physical distancing: Implement changes to the physical workplace to reduce risk of exposure to COVID-19 and comply with
applicable social distancing mandates, such as moving workstations, altering layouts and access points, and installation of
barriers.
• Resource: CDC Interim Guidance for Businesses and Employers
Cloth facemasks: Evaluate mandatory or voluntary use of facemasks. Train employees how to properly put on (don) and
take off (doff) facemasks.
• Resource: CDC Recommendation Regarding the Use of Cloth Face Coverings
• Resource: CDC How to Safely Wear and Take Off a Cloth Face Covering
Personal protective equipment: Evaluate mandatory or voluntary use of PPE (masks, respirators, gloves, face shields, etc.).
• Resource: CDC General Business FAQ
• Resource: OSHA How to Correctly Wear a Respirator
3
Healthy hygiene practices: Train and ensure employees exercise proper and frequent handwashing (or hand sanitizer use) and
use respiratory etiquette (including covering coughs/sneezes).
• Resource: CDC General Business FAQ
• Resource: CDC Handwashing Guide
• Resource: OSHA Infection Control and Prevention
Safety training: Develop and implement employee safety training on your COVID-19 response protocols.
• Resource: OSHA Infection Control and Prevention (Worker Training)
• Resource: NIEHS Worker COVID-19 Safety Training
WORKSITE PRECAUTIONS
Infection control: Implement infection control protocols, consistent with CDC and OSHA guidance.
• Resource: OSHA Infection Control and Prevention
• Resource: CDC Decision Tool
• Resource: CDC Preventing the Spread of COVID-19 in a Variety of Settings Throughout Your Community
Cleaning/disinfecting: Implement cleaning and disinfection protocols, consistent with CDC and OSHA guidance.
• Resource: CDC Cleaning and Disinfecting Your Facility
Ventilation: Evaluate HVAC system prior to re-occupancy after prolonged shutdown. Increase ventilation and air exchange in the
building after exposure.
• Resource: EPA HVAC Guidance for Building and Maintenance Professionals
Signage and notices: Post federal, state and local required notices (e.g. FFCRA poster if less than 500 employees), and
appropriate signage (e.g. hygiene/handwashing reminders, social distancing reminders, screening or temperature check points,
visitor and customer reminders).
• Resource: U.S. Department of Labor Workplace Posters
• Resource: CDC COVID-19 Print Resources
• Resource: OSHA 10 Steps All Workplaces Can Take to Reduce Risk of Exposure to Coronavirus
WORKPLACE PROCEDURES
Communication: Communicate with your employees the steps taken to ensure their safety.
Encourage sick employees to stay home: Remind and encourage employees that they should not report to work when sick.
• Resource: CDC Decision Tool
• Resource: CDC Interim Guidance for Businesses and Employers
What to do if employee test positive: Develop protocols for addressing and isolating employees with reported COVID-19
symptoms or diagnosis (including provision of adequate notice to other employees but maintaining condentiality over employee
medical information).
• Resources: CDC General Business FAQ
4
Returning previously-ill employees: Develop and implement protocols to return employees to work after home isolation due to
COVID-19. Identify a designated person (i.e., Safety Manager) to ensure compliance with Return to Work policy and guidelines.
• Resource: State Governor’s websites
• Resources: CDC General Business FAQ
• Resource: Federal OSHA COVID-19 website
Visitors/contractors: Impose appropriate limits on visitors/contractors to your facilities. Establish visitor, contractor and
customer safety policies and procedures. Post signage on the front door letting customers know about changes to your policies
and instruct them to stay away if they are experiencing COVID-19-like symptoms.
• Resource: CDC Interim Guidance for Businesses and Employers
Meetings: Impose appropriate limits on size of in-person meetings and proximity of seating.
• Resource: CDC Interim Guidance for Businesses and Employers
OSHA recordkeeping: Ensure COVID-19 cases are recorded per OSHA guidance.
• Resource: Federal OSHA COVID-19 website
 Follow guidance from the Equal Employment Opportunity Commission regarding
condentiality of medical records from health checks.
• Resource: EEOC What You Should Know About COVID-19 and the ADA, the Rehabilitation Act, and Other EEO Laws
EMPLOYEE HEALTH SCREENINGS
Screening program: Decide whether to implement an employee / visitor screening program to check for fever and COVID-19
symptoms. Check your state and local authorities for mandates or recommendations; address compensability of any time spent on
screening employees.
• Resource: CDC General Business FAQ
• Resource: CDC Interim Guidance for Implementing Safety Practices for Critical Infrastructure Workers Who May Have Had
Exposure to a Person with Suspected or Conrmed COVID-19
• Resource: EEOC What You Should Know About COVID-19 and the ADA, the Rehabilitation Act, and Other EEO Laws
Screening program planning: Plan out for your employee screening program. Recommendations for careful planning: Identify
a program leader, understand applicable mandates and recommendations, determine who is subject to screening, establish safe
procedures, plan for persons that refuse the screening, determine data collection and security, provide training for program
administrators including required safety precautions, and communicate to employees about what to expect.
• Resource: CDC Reopening Guidance
• Resource: CDC Critical Workers Safety Practices
• Resource: CDC General Business FAQ
 Ensure any mandatory medical test of employees be “job related and consistent with business necessity.”
Ensure that the tests are accurate and reliable. CDC guidance for COVID-19 may be adapted by state and local health
departments to respond to rapidly changing local circumstances. Contact your local or state health department for local
requirements.
• Resource: EEOC What You Should Know About COVID-19 and the ADA, the Rehabilitation Act, and Other EEO Laws
• Resource: National Association of County and City Health Ofcials
5
Temperature checks: Refer to CDC and EEOC guidance for requiring temperature checks as part of a screening program. Protect
employees performing temperature checks as part of a screening process.
• Resource: CDC General Business Frequently Asked Questions
• Resource: EEOC What You Should Know About COVID-19 and the ADA, the Rehabilitation Act, and Other EEO Laws
 Train employees on how to screen themselves for symptoms. Use the CDC Symptom Self-Checker.
Review state and local employer screening requirements as some states require employee screenings.
• Resource: CDC Symptoms of Coronavirus
• Resource: CDC Symptom Self-Checker
Contact tracing: Consult applicable state and local law for any variations of CDC or EEOC guidance before designing and
implementing a contact tracing program. Use of contact-tracing apps must not be conducted in a discriminatory manner based on
an individual’s protected characteristics. Be ready to consult with local health authorities if there are cases in the facility or an
increase in cases in the local area.
• Resource: CDC Workplace Decision Tool
• Resource: CDC Contact Tracing Resources

Utilize industry-specic guidance from OSHA, CDC and/or AIHA.
• Resource: CDC Communities, Schools, Workplaces, and Events
• Resource: Federal OSHA COVID-19 website
• Resource: AIHA Back to Work Safely
EMPLOYEE RELATIONS
Ensure that all return-to-work decision-making processes and employee communications are properly documented.
Notify employees regarding their return to work. Return-to-work letters will typically provide information regarding their
return date and schedule, as well as information regarding any changes or updates regarding pay, benets, PTO, new policies
and procedures, and an at-will employment disclaimer. Any changes to pay or hours of work may be subject to advance notice
requirements under state law.
• Resources: CDC Guidelines Opening Up America Again
• Note: If you have borrowed a loan under the CARES Act PPP program and an employee declines a rehire offer, you will need
to ensure that a good faith, written offer of rehire has been made and maintain documentation of the employee’s rejection of
that offer for eligibility of loan forgiveness
Create a clear communications plan with employees around the company’s plans to reopen.
Topics to communicate with associates may include:
• Wage payment notices and onboarding paperwork will be required for all employees who have been rehired
• Potential drug testing requirements for rehires (could be subject to state restrictions)
• Potential background checks for rehires (could be subject to federal or state restrictions)
• Communicate how staying home if sick and physical distancing policies are being used to protect workers and customers
• Detail what training on new workplace safety and disinfection protocols have been implemented
• Have exposure-response communications ready to go to any affected employees and customers
6
ADP, the ADP logo and Always Designing for People are trademarks of ADP, Inc. Copyright © 2020 ADP, Inc. All rights reserved.
Train employees on new policies, protocols and rules.
Consider updating job descriptions to address changes in job duties and essential job functions.
Engage in a dialogue and provide reasonable accommodations to employees who may be more vulnerable to COVID-19 because of
underlying health conditions.
• Resource: Pandemic Preparedness in the Workplace and the Americans with Disabilities Act, Job Accommodation Network
Assess whether leave and other accommodations may be required by the Americans with Disabilities Act, Family and Medical
Leave Act, Families First Coronavirus Relief Act, and under state law.
• Resource: Manage Leaves of Absences and Legislative Updates
Contact us today to learn more about how our HCM
solutions help businesses solve for today’s workplace
safety challenges.
adp.com/enterpriseforward
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Completed 6 January 2021

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