Fillable Preliminary Plat Checklist A submittal of a complete (City of Decatur)

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Preliminary Plat Checklist A submittal of a complete (City of Decatur)

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Form Updated: 07/2020
CITY OF DECATUR, TEXAS
Development Services 1601 S. State St P.O. Box 1299 Decatur, TX 76234 www.decaturtx.org
Preliminary Plat Checklist
A submittal of a complete application will facilitate a timely review. Failure of the applicant to provide required
information or obtain a waiver from the Planning Director will result in application not being processed. Under
special circumstances, additional items may be required through the Development Review Committee process prior to
approval.
General Information:
Waiver from Section 212.009: The Texas Local Government Code requires that the municipal authority responsible for
approving plats must take action on a plat within thirty (30) days of the plat application being accepted. A plat is
considered approved by the municipal authority unless it is disapproved within that period. Because 30 days is
generally not enough time for a plat to be processed by City Staff and forwarded to the Planning and Zoning
Commission for approval, a waiver for this section has been provided on the plat application form. If the waiver on the
plat application is not signed, then it is likely that the plat will be forwarded to the Planning and Zoning
Commission with a staff recommendation of denial within 30 days of the application being accepted. The waiver
must be signed by the property owner or by the property owner’s designee as noted on a letter of authorization.
Acceptance of plat application: All plat applications will be reviewed for completeness in accordance with this
checklist before they are accepted by City staff. Failure of applicant to provide required information or obtain
waiver from Planning Director constitutes grounds for refusal of plat acceptance for processing; or staff
recommendation of denial when application is scheduled for consideration.
Expiration of preliminary plat: The Preliminary Plat expires 12 months after City Council approval unless a Final Plat
for the property, consistent in all respects with the approved Preliminary Plat, has been submitted for approval. If the
subdivision is to be constructed in phases, the Preliminary Plat will remain valid as long as no more than two (2) years
time passes between approval of the final plat for a phase and the submittal of the final plat for approval of the
subsequent phase and each phase incorporates at least 25 percent (by lot count) of the approved Preliminary Plat.
Application Requirements:
Submit one (1) set of the following documents:
Application form, signed checklist and appropriate application fee,
Plat with name of project in lower right corner,
Surveyor’s closure report,
Proof of ownership (recorded property deed, current year tax statements or tax certificate),
24” X 36” set of engineering/construction plans, if required (required for all public improvements, including
sidewalks) and,
Documentation on any and all liens and lien holders of property.
Electronic .pdf or an email containing Preliminary Plat and all other supporting documentation (except the
construction plans).
Plats will be drawn on a sheet size of 24” X 36” folded to 8½ X 11 and drawn to scale: (1:10, 1:20, 1:30, 1:40, 1:50,
1:100 or 1:200) (unless otherwise approved by the Planning Director).
All documents shall bear appropriate seals, stamps or other validations/certifications of work as applicable in
accordance with State law and local requirements.
I have reviewed the checklist and all submittals for completeness and accuracy.
_______________________________________________ _______________________
Signature Date
Form Updated: 07/2020
CITY OF DECATUR, TEXAS
Development Services 1601 S. State St P.O. Box 1299 Decatur, TX 76234 www.decaturtx.org
Preliminary Plat Shall Contain (Per Chapter 5 of the Subdivision Regulations):
General Information:
Title Block containing: Proposed name of the subdivision or lot on record, acres in platted and unplatted land and
total of those acres, survey and jurisdiction (City of Decatur, County of Wise, Texas, for example).
The date, scale, north arrow, vicinity map showing the location of the development in relation to existing streets
and highways and dates of preparation and revisions.
Any city or extraterritorial lines traversing or on the boundary of the development.
The name and address of the property owner or owners, and the planners, registered engineer, surveyor or other
representatives processing the plat. Certification by a Registered Professional Land Surveyor
The names of the record owners of contiguous undeveloped lands. Name of the subdivider or developer, record
owner or owners and the planners, registered engineer, surveyor or other representatives processing the plat.
The following notice shall be placed on face of the Preliminary Plat: PRELIMINARY PLAT FOR REVIEW PURPOSES
ONLY.
Letters of approval for acceptance by utilities and entities affected by property being platted.
Planning and Zoning Commission and City Council Certificates.
THE PLANNING AND ZONING COMMISSION OF DECATUR, TEXAS ON THE ________ DAY OF
_________________, ______, VOTED AFFIRMATIVELY TO RECOMMEND CONDITIONAL APPROVAL OF THIS
PRELIMINARY PLAT, SUBJECT TO CONDITIONS ENUMERATED IN MINUTES OF THIS DATE.
BY:
CHAIRMAN
ATTEST:
PLANNING DIRECTOR
THE CITY COUNCIL OF DECATUR, TEXAS, ON THE ______ DAY OF _____________. ________, VOTED
AFFIRMATIVELY TO CONDITIONALLY APPROVE PREPARATION OF A FINAL PLAT SUBJECT TO CONDITIONS
ENUMERATED IN MINUTES OF THIS DATE.
BY:
MAYOR
ATTEST:
CITY SECRETARY
Indicate proposed phases for final platting.
Boundaries, Acreage, Zoning and Uses
The development boundary lines, shown by a contiguous dark line of sufficient width to be easily identified.
Bearing and length of each boundary line shall be shown on the plat. A description by metes and bounds of the
subdivision perimeter must be shown on the plat.
The total acreage within the development, the identification of each existing and proposed type of land use, and
the acreage of each use.
All existing or proposed lots and blocks identified by letter or number within the development and the names and
lot patterns of contiguous developments, shown by dotted or dashed lines.
Include primary control points or descriptions and ties to such control points to which all dimensions, angles,
bearings, block numbers and similar data shall be referred.
The existing and proposed zoning of the land to be developed and the zoning of adjacent land.
Include conditions adjacent to the tract affecting design of the subdivision including such information as may be
available from filed observation, aerial photographs and available maps.
The location and identification of all existing buildings, parking lots, driveways, and other significant structures
and whether they are to remain or be removed from the site.
Form Updated: 07/2020
CITY OF DECATUR, TEXAS
Development Services 1601 S. State St P.O. Box 1299 Decatur, TX 76234 www.decaturtx.org
Identify all existing easements and encumbrances on the property.
Include front building setback lines on all lots and sites. Side yard building setback lines shall be shown at street
intersections and crosswalks.
Identify all areas proposed for park dedication.
Identify all areas proposed for landscaping.
Identify all proposed buffers.
Identify all proposed green space.
Utilities
The identification, location, and size of all existing and proposed public facilities, including water and sanitary
sewer lines and associated easements that are proposed to serve the development.
Provide water and sewer demand/loading calculations, if anticipated/potential number of residential units exceeds
25 and/or amount of non-residential square footage is anticipated to exceed 130,680 square feet (3 acres), based
on City of Decatur Design Standards.
The Preliminary Plat shall include all existing sewers, water mains, gas mains, electric and telephone lines,
culverts or other underground structures or utilities within the tract and immediately adjacent thereto with pipe
sizes and locations indicated.
In the event water mains and sewers are not on or adjacent to the tract, indicate the direction, distance and size
of the destination mains, including invert elevations of the sewer lines.
Information on the means by which any alternative water or sanitary sewer service is to be provided, such as be
wells or septic systems and the location and distance from nearest public facility.
The size and location of all proposed water distribution mains, including valves and fire hydrants, may be required.
The size and location of all proposed sewer mains, including manholes, preliminary grades for each main between
manholes and the depth of each manhole may also be required.
The identification, location and size of all existing gas, petroleum, or similar common carrier easements located
within or on the boundary of the development. If no easements or pipelines are located on the property, add a
note to that effect.
Streets, Sidewalks and Driveways
The City may require that the Developer provide, at the Developer’s expense, a traffic study of the proposed
development. Traffic Study is required.
Three (3) copies of this study shall be submitted for review concurrently with the submittal of the Preliminary
Plat.
The traffic study shall be prepared and sealed by a Licensed Professional Engineer in the State of Texas.
Prior to Preliminary Plat approval, revisions to the traffic study shall be made as required by the City.
The identification, location and size of all existing and proposed streets, street names and street rights-of-way
located within the development or adjacent developments and any proposed roads identified on the Roadway
Component of the Mobility Plan.
Location of existing sidewalks within or adjacent to the property.
The location of any existing or proposed driveways / curb cuts that access or are proposed to access any existing or
proposed arterial or collector street located within the development, adjacent to the development or within 200
feet of the boundary of the development.
Centerline of existing and proposed right-of-way with dimension and arrow from centerline to edge of proposed
right-of-way with dimension.
When the Preliminary Plat includes curved streets, all relevant curve data including arc lengths, radii, internal
angles, points of curvature, and length and bearing of tangents shall be shown. For lots facing on curved streets,
the cord length of the lot at the front building setback line shall be shown.
Drainage
The City may require that the owner provide, at the owner’s expense, a drainage study of the proposed
development. Drainage Study is required.
Form Updated: 07/2020
CITY OF DECATUR, TEXAS
Development Services 1601 S. State St P.O. Box 1299 Decatur, TX 76234 www.decaturtx.org
Three (3) copies of this study shall be submitted for review concurrently with the submittal of the Preliminary
Plat.
The drainage study shall be prepared and sealed by a Licensed Professional Engineer in the State of Texas.
506.5 Revisions Required. Prior to Preliminary Plat approval, revisions to the drainage study shall be made as
required by the City.
The topography of the existing land included within the development as shown by contour lines on basis of five foot
intervals in terrain with a slope of five percent or more and on a basis of one foot intervals in terrain with a slope
of less than five percent. The datum used shall be specified on the drawing. Major changes in topography
anticipated and resulting from the proposed development should be shown on the plat document as well tied to the
existing contours
The identification, location, and approximate dimensions of all existing water courses, ponds, detention ponds,
ditches, channels, floodway and floodplain boundaries, storm water improvements, or similar natural or man-made
drainage facilities or features located on the property or within 200 feet of the boundaries of the development that
do or will affect or impact storm water drainage on or across the site.
The identification and location of all proposed drainage improvements and proposed floodplain/floodway revisions
and any proposed easements associated with such drainage improvements.
In situations where a floodplain or existing water course is proposed to remain in an existing or natural state,
identification and location of any proposed drainage easements required to contain the 100 year storm based on
ultimate development of the watershed.
A Preliminary Drainage Study performed by a registered engineer is required with the submission of a preliminary
plat unless one of the following conditions is met. Developments that are excepted from the preliminary drainage
study requirement are still required to provide sufficient drainage information at the final plat stage as required by
the Drainage Criteria Manual to support proper sizing of any required or proposed drainage improvements or
easements.
The proposed development, lot or lots in combination with any upstream drainage area is less than
three acres.
The preliminary plat is for a single-family lot of five acres or more that does not contain a drainage
course outside of a floodplain (Zone AE, A, AO, or shaded X) on the city's Flood Insurance Rate Map.
At a minimum, a preliminary drainage study shall contain the following components. .
A drainage area map at a 1”=200’ scale or larger showing all proposed onsite and existing offsite
drainage areas with points of concentration/discharge and contours at two foot intervals identified,
proposed zoning of each drainage area, existing and proposed drainage features and systems, existing
and proposed streets and alleys, proposed crests, sags, and street intersections with proposed flow
arrows, existing and proposed floodplains and floodways on or adjacent to the site, any proposed
topographic changes that are over 1000 square feet and will include cuts or fills of 2 or more feet, and
a north arrow
Table of runoff calculations with the following headings and subsequent information for each offsite
and onsite drainage area and concentration/discharge point.
Drainage area designation
Area in acres
Weighted runoff coefficient based on proposed zoning
Time of concentration based on proposed conditions
Proposed 100 year intensity
Proposed 100 year runoff
A general description/narrative indicating how proposed onsite and offsite drainage runoff is proposed
to be handled in accordance with the City of Decatur Design Standards and the adequacy of the
existing downstream drainage system as it relates to the proposed runoff from the site.
Add a note on Preliminary Plat, if applicable, that states: Discharge from any detention pond outfall or storm drain
outfall may require an offsite drainage easement to accommodate the flow. If an offsite drainage easement is
Form Updated: 07/2020
CITY OF DECATUR, TEXAS
Development Services 1601 S. State St P.O. Box 1299 Decatur, TX 76234 www.decaturtx.org
required, a study shall be made of the off-site property to determine the size of the drainage easement to
accommodate the flow.
Add note on Preliminary Plat that states: Acceptance of the drainage features identified on the Preliminary Plat
are subject to change during the final plat process and do not constitute subsequent approval of same. The City
reserves the right to require additional data or studies to ensure compliance with City of Decatur’s Subdivision
Ordinance, Design Standards and Comprehensive Master Drainage Plan.
Park Dedication. (Section 504.4 of the Decatur Subdivision Ordinance)
Show all areas proposed for park dedication.
Landscaping. (Section 504.5 of the Decatur Subdivision Ordinance)
Show all proposed areas for landscaping. Landscaping to be provided on site plan prior to issuance of building
permit.
Buffers. (Section 504.6 of the Decatur Subdivision Ordinance)
Show all proposed buffers.
Green Space. (Section 504.7 of the Decatur Subdivision Ordinance)
Show all proposed green space.
City of Decatur Development Services Universal Application
Check box to indicate application type Incomplete applications will be rejected
Annexation Petition
Gas Well Development Plat
Specific Use Permit
Amending Plat
Plat Extension-Final or Preliminary
Subdivision Variance
Comprehensive Plan Amendment
Preliminary Plat
Zoning Change
Conveyance Instrument
Replat
Zoning Variance (ZBA)
Design Standards Variance
ROW Use Agreement
Vacation Plat
Final Plat
ROW Abandonment/ Closing
Other ________________
APPLICANT INFORMATION: Please circle your preferred method of contact.
Applicant / Company Email
Address Phone Fax
City State Zip
Property Owner Email
Address Phone Fax
City State Zip
Please state the identity of any individual(s), or other entities that presently hold a lien upon the real estate which is the subject of this request:
Lien Holder (if applicable) Email
Address Phone Fax
City State Zip
Key Contact/Company Email
Address Phone Fax
City State Zip
(MUST BE SIGNED FOR ALL APPLICATIONS) - Letter of authorization required if signature is other than property
owner and a letter of authorization is required from lienholder/mortgagee, if applicable.
I hereby certify that I am the owner of the property identified in this application; or, that I am the
authorized agent of the owner of said property; and that I am authorized to act in their behalf, and that this
application, to the best of my knowledge and belief, is true and correct.
PROPERTY OWNERS INFORMATION
__________________________________________________ __________________________________________________
PRINT NAME SIGNATURE OF PROPERTY OWNER
__________________________________________________ __________________________________________________
PRINT NAME SIGNATURE OF PROPERTY OWNER
LIEN HOLDER (MUST BE SIGNED FOR ALL PRELIMINARY, FINAL & REPLATS)
If applicable, Lien holder/mortgagee must also sign plat for filing of record.
__________________________________________________ __________________________________________________
PRINT NAME SIGNATURE OF LIEN HOLDER
For Departmental Use
Only
Case#: ______________
Project Mgr : ___________
Total Fee(s): ___________
Payment Method: _______
Accepted By: ___________
Application Yes No To Be Completed by Staff Accepting Application
Fee Paid Yes No Key Dates
Survey Provided Yes No On P&Z Agenda:
# of Copies On Council Agenda:
Newspaper Publication Dates:
Plans Provided Yes No P&Z:
# of Copies CC:
Property Owner Notification Date
Application Yes No
Accepted
Recommendations and Decisions
Staff:
P&Z:
CC:
FREQUENTLY ASKED QUESTIONS
When will my application be considered?
Your application will be reviewed by the Planning & Zoning Commission (P & Z) and then the City Council. P & Z
usually meets the first Tuesday of each month, while Council meets on the 2
nd
and 4
th
Mondays of each month.
When should I apply?
By law, your application may require a minimum of two public hearings. These hearings must be advertised in the
local newspaper 15 days prior to the meetings. In order to be heard at the next P & Z meeting, you will need to apply a
minimum of 40-45 days prior to the meeting to allow the City time to place the ads in the paper.
What happens at the meetings?
The person chairing the meeting will open the public hearing and invite people to speak about your item. After
gathering all public comments, the chair will close the public hearing and the commission will make a decision about
your application.
So others may talk about my application?
Yes, if your application requires a public hearing, your case will be advertised in the local newspaper. In addition, for
most public hearing items, everyone within 200 feet of the property will be mailed a notification letter.
How do they decide?
The P & Z looks at local, state and federal laws as well as the City’s long-range plan and makes a recommendation to
the City Council. Council considers P & Z’s recommendation and may approve, deny or approve with conditions.
How much does it cost?
The application fee is based on the City’s current Fee Schedule Ordinance. Check the City’s Web Site
or the Planning Department for the most current Fee Schedule. Please make checks payable to the
“City of Decatur”.
What type of Property Drawings do I need?
The applicant must provide a legible and reasonable drawing, to scale, illustrating that which is requested. At a
minimum, the drawing must show property in question along with all adjacent properties, streets, street names, north
arrow and scale of drawing. Identify lots with lot and block numbers and subdivision name or, if not subdivided, a
complete metes and bounds description when addressed. For assistance, contact a surveyor. For additional
requirements, please refer to Decatur’s Design Standards, Zoning Ordinance and Subdivision Ordinance.
Last updated 08/2019
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Preliminary Plat Checklist A submittal of a complete (City of Decatur)

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Completed 22 January 2021

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