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4. Essential Duties
On the following page, please list your essential duties (those duties that make up at least 5% of your time) and
the decisions you make in carrying out each duty. Provide enough detail so that someone who may not be
familiar with your job will have a clear understanding of what it is that you do. For example, do not simply state
"prepares reports," but state, "prepares reports such as status reports, staff reports," or other type of report(s) you
may prepare. Also, please use action verbs such as prepares, calculates, operates, etc., to start off each statement.
Avoid phrases such as "assists with" or "participates in." Do not use acronyms.
In the Frequency column, please indicate how often you perform each duty: D = daily, W = weekly,
M = monthly, Q = quarterly, A = annually, or O = occasionally.
In the "Percent of Time" column, please indicate how much of your time you spend on each task. The total of
these percentages should not be more than 100%. Example: Sally conducts property value estimates 20% of
the time, it may mean she spends one day out of five on that task, or that she spends around two hours each day.
These need only be estimates so do not spend a great deal of time trying to come up with an exact percentage.
The percentages of your essential duties should not exceed 100%, but should account for at least 80% of your
(What do you do and how do you do it.)
% of Time
Prepares monthly newsletters by gathering
information, writing copy, editing, preparing for
publication and overseeing distribution.
Articles to include, editorial changes, graphics, layouts M 25
Performs inventory spot checks and monthly
counts of supplies in warehouse.
When to check supplies. M 10
Complete your actual duties on the following page. If more space is needed, please attach a separate