Fillable Position Description Questionnaire (PDQ) (Prairie State College)

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Position Description Questionnaire (PDQ) (Prairie State College)

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The Position Description Questionnaire (PDQ) (Prairie State College) form is 17 pages long and contains:

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  • 27 check-boxes
  • 86 other fields

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Position Description Questionnaire (PDQ)
1. Employee Information: In this section you will provide information regarding your name, current job title,
your immediate supervisor, etc.
Employee Name: Date form completed:
Official Position Title:
Time in current position:
Years: Months:
Department
Name:
Work Phone:
E-mail address:
Immediate Supervisor: Immediate supervisor reports to:
Name:
Title:
Work Phone:
E-mail: E-mail:
Work Phone:
Title:
Name:
2. Position Summary
Please write 1 to 3 sentences which describe the purpose and major duties of your position.
Example: I provide administrative support to the purchasing department. My duties include answering phones, filing and retrieving
documents, answering questions from vendors, entering data, and tracking documents.
Type Here:
Page 1 of 11
3. Supervisory Responsibilities
For each statement below, if the statement applies to your position, please check the box under the "Yes"
column and then indicate the number of employees for which you are responsible to the right of the
statement.
Page 2 of 11
Yes Duty
Full-time Equivalent
Employees
I do not officially supervise other employees (sign performance reviews). NA
I evaluate and sign performance reviews of other regular employees.
I evaluate and sign performance reviews of part-time, temporary or contract employees.
I plan and schedule the work of others.
I set goals and objectives for others.
I provide training and instruction to others.
I assign work activities to others.
I establish standard procedures
I provide advice to peers that they must consider carefully before making a decision.
I provide information to supervisors/management that they use in making a decision.
If you are responsible for evaluating and signing the performance reviews of other employees, please indicate the titles of those
employees below.
1. Subordinate Job Title
2. Subordinate Job Title
3. Subordinate Job Title
4. Subordinate Job Title
5. Subordinate Job Title
6. Subordinate Job Title
7. Subordinate Job Title
8. Subordinate Job Title
Page 3 of 11
4. Essential Duties
On the following page, please list your essential duties (those duties that make up at least 5% of your time) and
the decisions you make in carrying out each duty. Provide enough detail so that someone who may not be
familiar with your job will have a clear understanding of what it is that you do. For example, do not simply state
"prepares reports," but state, "prepares reports such as status reports, staff reports," or other type of report(s) you
may prepare. Also, please use action verbs such as prepares, calculates, operates, etc., to start off each statement.
Avoid phrases such as "assists with" or "participates in." Do not use acronyms.
In the Frequency column, please indicate how often you perform each duty: D = daily, W = weekly,
M = monthly, Q = quarterly, A = annually, or O = occasionally.
In the "Percent of Time" column, please indicate how much of your time you spend on each task. The total of
these percentages should not be more than 100%. Example: Sally conducts property value estimates 20% of
the time, it may mean she spends one day out of five on that task, or that she spends around two hours each day.
These need only be estimates so do not spend a great deal of time trying to come up with an exact percentage.
The percentages of your essential duties should not exceed 100%, but should account for at least 80% of your
time.
Essential Duties
(What do you do and how do you do it.)
Decisions Required
Frequency
(D,W,M,Q,A,O)
% of Time
Prepares monthly newsletters by gathering
information, writing copy, editing, preparing for
publication and overseeing distribution.
Articles to include, editorial changes, graphics, layouts M 25
Performs inventory spot checks and monthly
counts of supplies in warehouse.
When to check supplies. M 10
Example:
Complete your actual duties on the following page. If more space is needed, please attach a separate
sheet.
Page 4 of 11
Essential Duties
(What do you do and how do you do it?)
Decisions Required Frequency % of Time
1.
2.
3.
4.
Page 5 of 11
Essential Duties
(What do you do and how do you do it?)
Decisions Required Frequency % of Time
5.
6.
7.
8.
Page 6 of 11
5. Education
Identify the minimum level of education you believe is needed to satisfactorily perform your job at entry
level. This may be different from what the organization currently requires and/or from your own level of
education.
Less than high school diploma or equivalent (GED), ability to read, write, and follow directions.
You need
High school diploma or equivalent (GED).
Up to one year of specialized or technical training beyond high school.
Associate degree (A.S., A.A..) or two-year technical certificate.
Bachelor's degree.
Other, please describe.
What field(s) should
training or degree be in?
Other, please describe.
6. Experience
Identify the minimum type and years of experience needed for entry into your job. Min. time
Required
Experience
Years
Years
Experience
Years
Experience
Years
Experience
Page 7 of 11
7. Special Requirements
List any registrations, certifications, or licenses that are required for entry into your position.
Do not use acronyms.
8. Decision-making and judgments
a. Describe two kinds of decisions and judgments you make regularly and independently in the
performance of your duties.
1.
2.
b. When making decisions do you most often (choose only one):
Routinely check with your supervisor before doing anything other than following standard procedures.
Follow standard procedures and established practices to resolve problems using discretion.
Use some discretion in your daily work and recommend new or revised policies, procedures, and standard
practices, which may be implemented after being approved by your supervisor.
Create and implement new solutions not previously applied.
Page 8 of 11
9. Physical Factors - Your answers in this section will not affect how your job is classified.
Check the box that best describes the overall amount of physical effort required to perform your
job.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or
constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting
most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary
criteria are met.
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a
negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces
greater than that for Sedentary work and the worker sits most of the time, the job is rated for Light Work.
Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently and/or up to
10 pounds of force constantly to move objects.
Heavy Work: Exerting up to 100 pounds of force occasionally and/or up to 50 pounds of force frequently and/or up to
20 pounds of force constantly to move objects.
Extra Heavy Work: Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force
frequently and/or in excess of 20 pounds of force constantly to move objects.
10. Additional Comments
Are there any additional
comments you would like to
make to be sure you have
described your job adequately?
Page 9 of 11
Employee Certification
I certify that the above statements and responses are accurate and complete to the best of my knowledge.
Signed By
Date
Thank you for completing this questionnaire. After you or your group have completed your portion of the
questionnaire, please submit the questionnaire to your supervisor for review, signature, and comment.
Your supervisor will submit the completed questionnaire to Human Resources.
Print Form
Page 10 of 11
To be completed by the immediate supervisor
Use this section to note any additional comments, additional duties, or disagreements with any section of the
questionnaire. Do not change anything written by the individual filling out the questionnaire and do not address
any performance issues. If you disagree with any information provided, or believe some information is missing,
indicate below the question number and your comments.
Question No. Comments
CommentsQuestion No.
CommentsQuestion No.
CommentsQuestion No.
CommentsQuestion No.
Any supervisory comments must be discussed with the employee.
Page 11 of 11
Supervisory Signature
Please check the appropriate statement:
I agree with the incumbent's position questionnaire as written.
The above modifications have been discussed with the incumbent, and the incumbent agrees with these modifications.
The above modifications have been discussed with the incumbent, and the incumbent disagrees with these modifications.
Signed By
Date
I have noted the modifications made by my supervisor in the comments section above.
Date
Signed By
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Position Description Questionnaire (PDQ) (Prairie State College)

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Completed 25 July 2020

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