Hours, Operations and Maintenance will notify Campus Security of the work scheduled to be
performed and Campus Security will be responsible for issuing keys or providing access.
b) Service Providers: Campus Security will be responsible for issuing keys or providing access to
contractors that are designated as “Service Providers.” See Attachment 3 for list of all current
c) Operations and Maintenance and Campus Security are to follow prescribed internal procedures
for issuance of contractor key sets.
d) For Automotive, Theatre, Culinary Arts/Cafeteria Facilities: Generally, these units control their
own facilities and hire their own contractors. As such, they are responsible for providing
contractor access to their facilities unless the contractors are designated as “Service Providers.”
14. RETURNING KEYS AND ELECTRONIC ACCESS CARDS
a) When terminating employment at Leeward CC, all keys and electronic access cards must be
returned to the division/unit key coordinator and then to the Facilities Use office.
b) For employees transferring from one unit/division to another unit/division at Leeward CC, keys
and electronic access cards must be returned to the division/unit key coordinator and then to
the Facilities Use office. Requests for new keys or electronic access cards must be made via the
Key Request form.
15. BUILDING SCHEDULES AND ELECTRONIC ACCESS CARDS
a) Each campus building may have its own schedule for opening and closing external doors as
determined by the appropriate dean, division chair, or coordinator. Academic, administrative,
and student support units, to include academic division administrative offices, will be open for
“Office Hours” from 7:45 a.m. until 4:30 p.m., Monday through Friday excluding holidays and
designated break periods.
b) The State of Hawaii has defined “Office Hours” as the following: “the hours during which a
government office is open to transact public business. For most offices, the hours are from 7:45
a.m. to 4:30 p.m., Monday through Friday, unless otherwise provided by executive order.”
(reference State of Hawaii, Department of Human Resources, Policy No. 502.005).
c) When the building is closed, the electronic door locks will automatically engage. On Saturdays,
Sundays, and holidays, most buildings will be scheduled closed, unless special events are
scheduled which require use of specific buildings/rooms. Special event requests for the
electronic access system must be pre-arranged through the Facilities Use office at least 10
business days in advance of the event and should be noted on the applicable Facilities Use
d) Authorized electronic access cardholders in the building after Office Hours are required to have
their electronic access card and identification on their person. This will enable them to enter
and exit the building under non-emergency conditions.
e) In the event of an emergency (i.e., fire alarm), the electronic access card system will disarm the
electronic door locks in the locked position. An electronic access card is not required to exit the
f) Curfew is at 11:00 p.m. and the campus must be cleared of all personnel and vehicles by that
time unless previous arrangements have been made (i.e., special events, theatrical
performances). All electronic locks will be rendered inoperable at that time. Electronic locks
will remain inoperable until 4:00 a.m. Access to electronic door locks from 11:00 p.m. until 4:00
a.m. is by hard key only.
16. CLASSROOM OPENING AND CLOSING PROCEDURES