Policy Guideline No. 4-16
Rev. April 25, 2016
(1) Division Chairs will maintain a current list of faculty and lecturers who
have agreed to serve as mentors within their division. The Division
Chair will update the list each fall to reflect the faculty available as
portfolio mentors for the current academic year.
(2) Mentors will work with students either individually or in small groups of
up to three students. Mentors will clarify the requirements for portfolios,
oversee student progress in developing portfolios, coach students
through the portfolio writing process, assist students in navigating
obstacles encountered, and provide oversight in helping students to
initiate the portfolio submission and review process.
(3) Mentors will help students to identify the courses that equate to their
backgrounds, the specific prior learning or training they have that
equates to the SLOs for each targeted course, and the evidence needed to
prove that students’ prior learning meets the SLOs.
(4) Students will submit their assembled documents and any required
narrative summaries describing prior learning for review at regular
intervals during their mentorship.
(5) Mentors will meet with each student they are coaching at least three
times during the portfolio preparation process, and for no less than a
total of six hours. In addition, mentors will provide students with
detailed written feedback on their portfolios at regular intervals.
(6) The number of mentoring meetings scheduled with portfolio applicants
will increase when there are multiple students in a group.
(7) The number of mentoring meetings scheduled with portfolio applicants
will increase when there are multiple students in a group. In other words,
a mentor who is coaching two students as a group will hold six meetings
(three meetings per student) with his or her mentees, for a total of 12
hours; with three students, the group will meet for a total of 18 hours.
(8) Mentors will not serve as reviewers for portfolios from students they
b. Self-Directed Option
(1) Students may petition to proceed independently in preparing their
(2) Students who petition to undertake portfolio preparation without
engaging a mentor or taking a portfolio-preparation course must get
written approval from a subject-area faculty member.
(3) Self-directed option shall be granted only to those students who have
demonstrated advanced writing skills, and who, in the opinion of the
discipline faculty member, have demonstrated a professional-level
ability to prepare complex materials for rigorous review.