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Declaration and Consent to Disclosure Domestic Applicants Only
The programme you have applied for at UCOL requires a police check to be completed as part of your application. Convictions are not
necessarily a barrier to entry to the programme but UCOL needs to be aware of their nature.
We require you to fill out and complete this form and a NZ Police Vetting Service Request and Consent Form
Declaration as to Criminal Convictions
 If you have any criminal convictions (other than minor traffic offences) please list them below.
 All information provided by you, or subsequently obtained, will be treated as confidential by UCOL.
(Family name/Surname) (First Name or Names) (Middle Name)
I declare that I have not or I have pending or I have had a criminal conviction(s)
Provide details of all criminal convictions(s) (if any)
Nature of Offence(s): Date
of Offence(s): Sentence(s)
Consent to Disclosure
 I authorise UCOL to conduct such enquiries, and to obtain such information from any other person(s) it considers reasonably necessary,
to determine my suitability for the Programme, and this Consent shall be a valid authority and direction under the Acts for such
purposes (e.g. obtain diversion/youth offence records).
 Please note: all places on this programme are subject to a verified and satisfactory police check. If an unsatisfactory check is
received, your enrolment will be reviewed, and your place on the programme may be cancelled. You are also required to inform the
UCOL Student Information Team if you are the subject of any police or criminal proceedings at any time during the programme.
Failure to do so may result in your place being withdrawn.
Signed: Date:
UCOL Palmerston North 18 Princess Street Private Bag 11022 Palmerston North 4442 New Zealand Phone 06 952 7000
UCOL Wairarapa 143-159 Chapel Street PO Box 698 Masterton 5840 New Zealand Phone 06 946 2300
Whanganui UCOL 16 Rutland Street Private Bag 3020 Whanganui 4540 Phone 06 965 3800
General and Course Information Phone 0800 46 82 65 Email Website
Vetting Service
Request & Consent Form
NZPVS-CS - 06/18
Section 1: Approved Agency to complete
(For more information please see the Guide to Completing the
Consent Form -
Name of Approved Agency submitting vetting request:
Employee Contractor/Consultant Volunteer Prosecution
Vocational Training Licence/Registration Visa/Work Permit Other
Children/Youth Elderly Other Vulnerable Adults
Caregiving (Children)
Caregiving (Vulnerable a
Yes No
Will the applicant be a volunteer or paid for their role?
Paid Volunteer
Yes: Core childrens worker Yes: Non-core childrens worker
No (mandatory under other legislation/optional/standard Police Vet)
New Children’s Worker Existing Children’s Worker VCA Renewal
Evidence of Identity (to be completed by agency representative/delegate or identity referee - see guide for details)
A primary ID has been sighted (Mandatory)
A secondary ID has been sighted (Mandatory)
One form of ID is photographic (Mandatory)
Evidence of name change has been sighted (if applicable)
OR: If your organisation is able to accept a verified RealMe identity then:
An assertion of a RealMe identity has been received (see guide for further information).
In making this request, I confirm that:
I have complied and will comply with the Approved Agency Agreement
I am satisfied with the correctness of the applicants identity
I have obtained the Applicant’s authorisation to submit this vetting request as set out in section 3 of this form
Approved Agency Authorised Representative:
Signature: Electronic
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Universal College of Learning (UCOL) – Agency Number: U70006
Vetting Service
Request & Consent Form
NZPVS-CS - 06/18
Name of Approved Agency submitting vetting request:
Section 2: Applicant to complete and return to Approved Agency
*Denotes a mandatory field
Personal Information
Details (note: the name you are most commonly known by is your primary name)
*Family name (Primary):
Given name(s):
(M) (F) (Other)
*Date of birth:
Place of birth:
*Country of birth
NZ Driver Licence number:
Previous names: If applicable, please include other alias or alternate names; married name if not your primary name;
previous/maiden/name changed by deed poll or statutory declaration.
Family name
First name
Middle names
Permanent Residential Address
Suburb: Post Code:
Rural District:
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Universal College of Learning (UCOL) – Agency Number: U70006
Vetting Service
Request & Consent Form
NZPVS-CS - 06/18
Section 3: Applicant to complete and return to Approved Agency
Consent to release information
1. The New Zealand Police may release any information they hold if relevant to the purpose of this vetting request.
This includes:
Conviction histories and infringement/demerit reports
Active charges and warrants to arrest
Charges that did not result in a conviction including those that were acquitted, discharged without conviction,
diverted or withdrawn
Any interaction I have had with New Zealand Police considered relevant to the role being vetted, including
investigations that did not result in prosecution
Information regarding family violence where I was the victim, offender or witness to an incident or offence,
primarily in cases where the role being vetted takes place in a home environment where exposure to physical
or verbal violence could place vulnerable persons at emotional or physical risk.
Information subject to name suppression where that information is necessary to the purpose of the vet
2. If I am eligible under the Criminal Records (Clean Slate) Act 2004, my conviction history will not be released unless:
a. Section 19(3) of the Clean Slate Act applies to this request (exceptions to the clean slate regime)
b. Section 31(3) of the Vulnerable Children Act 2014 applies to this request (safety checks of core children’s
c. The vetting request is made by an individual for the purpose of an overseas Visa/Work Permit as a Privacy Act
request authorising the vetting result to be provided directly to the relevant embassy, high commission or
Please see the guide
for more information regarding the Clean Slate legislation.
3. The Police Vetting Service may disclose newly-obtained relevant information to the Approved Agency after the
completion of the Police Vet in the following circumstances:
The disclosure of the newly-obtained information is considered to be justified under the Privacy Act 1993 (if it
had existed or been available at the time of the Police vet, it would have been disclosed); and
The Police Vetting Service has taken steps to confirm that the purpose of the Police vet still existse.g. that I
got the role which required a Police vet and am still employed or engaged in it.
The Vetting Service will endeavour to notify you prior to the disclosure.
4. Information provided in this consent form may be used to update New Zealand Police records.
5. I am entitled to a copy of the vetting result released to the Approved Agency (to be provided by the agency) and can
seek a correction by contacting the Vetting Service.
6. The Approved Agency will securely dispose of this consent form, copies of identification documents and the vetting
result within 12 months of receiving the result unless a longer retention period is required by legislation.
7. I may withdraw this consent, prior to Police’s disclosure of the vetting result, by notifying the Approved Agency.
For further information, please see the Guide to Completing the Consent Form
Applicant’s Authorisation:
I confirm that the information I have provided in this form relates to me and is correct.
I have read and understood the information above.
I authorise New Zealand Police to disclose any personal information it considers relevant to my application (as
described above) to the Approved Agency making this request for the purpose of assessing my suitability at any time.
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