Fillable Pmaf-example Position Management Action Form

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Pmaf-example Position Management Action Form

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The Pmaf-example Position Management Action Form form is 2 pages long and contains:

  • 3 signatures
  • 23 check-boxes
  • 301 other fields

Country of origin: US
File type: PDF

U.S.A. forms for California State University Channel Islands

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CONTACT INFORMATION
Requestor: ______________________________________________________ Requestor’s Extension: ___________________________
POSITION NUMBER EFFECTIVE DATE
POSITION ACTION
New Position Update Data Position Reclassification In-Range/ In-Class Progression Title Change
Working Title
: ___________________________________________________
Job Code:
Grade/Range: _____________
Home Department #: __________________ Reporting Unit #: __________________ Reports to Position #: __________________
Time Base (1.0 for full-time, 0.5 for half-time, etc.): __________________
Fund
Description: General Fund Trust Parking Housing Extended Univ
Lottery Student Health Other Reimbursed Activities
Position
Status: Regular Position Full-Time Single Incumbent
Temporary Position Part-Time Pooled Position (Head Count: ________ )
Position End Date (if Temporary): _________________
FUNDING / DISTRIBUTION ACTION
Provide information in the following table to identify the accounting string from which the position should be paid. All positions are set at position
level funding. Appointment level funding applies to pooled positions in which the fund is different than the default position level funding. Use the
template on the second page to dictate appointment level funding.
Fund
Department
Program
Class
Project
Distribution %
Funding End Date (if Temporary): ___________________
APPROVAL(S)
Note: Budget & Planning only needs the approval of the Division Budget Manager or equivalent position. Additional approval spaces are provided for
division/department requirements, as needed.
Authorized Approver Signature: Date:
_________________________
Authorized Approver Signature: Date:
_________________________
Authorized Approver Signature: Date:
_________________________
POSITION MANAGEMENT ACTION FORM
Budget & Planning
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APPOINTMENT LEVEL FUNDING – SUPPLEMENTAL INFORMATION
Position
Number
Job
Code
Home
Department
Employee
ID
Record
Number
Last Name, First Name
Funding Source
Start
Date
End
Date
BUDGET & PLANNING USE ONLY
Approval: ___________________________________ Completion Date: ____________________ PI
DBT PM
CONTACT INFORMATION
The primary contact should be the requestor, in the event clarification is needed.
POSITION NUMBER
The position number is an eight (8) digit number assigned by Budget & Planning. If the position action requested is to establish a new
position, leave this field blank. Budget & Planning will assign a new position number and notify the requestor of the newly assigned
position number.
EFFECTIVE DATE
The date the position action will take effect, usually the first day of the month.
POSITION ACTION
Check only one (1) of the five (5) actions:
Requested Action
Description and Process Detail
New Position
This action creates a new position and should only be used for Permanent and
Temporary positions. Budget & Planning will assign a new position number if the
position was approved in the budget approval process or if there is funding justification
for a temporary position. Human Resources requires an Employee Requisition Form for
all new hires.
Update Data
This action signifies that one or more position changes is needed. With the exception of
changes to the Funding / Distribution Action, Human Resources requires an Employee
Requisition Form for all changes.
Position Reclassification
Used only for position reclassifications. If the position is not vacant, Human Resources
requires an Employee Requisition Form.
In-Range/In-Class Progression
Used to elevate the range/class of a position. Budget & Planning must receive
documentation from Human Resources to verify this position action. Please submit
documentation with the Position Management Action Form.
Title Change
Used only when the Working Title is to be updated.
Working Title: Title of the position, which will appear in the CI directory.
Job Code: The four (4) digit job code per the CSU Classification Standards.
Grade/Range: The grade/range identifies an alternate range of classification when the job code has more than one assigned salary
range. If there is no alternative range, the range code will be zero (0).
Home Department #: Either a three (3) or six (6) digit number which is the home or owning department for the position.
Reporting Unit #: A three (3) digit number which identifies the paycheck distribution protocol per the Warrant Officers by Department
listing.
Reports to Position #: The position number of the supervisor under which the position reports. Only one supervisor may be listed and
that supervisor must be an Administrator.
Time Base: The time base should reflect 1.0 for full-time, 0.5 for part-time, etc. Should be based on a standard 40 hour work week.
Fund Description: The fund selected in this section should be the primary funding source. Please select only one fund (even though the
position may be funded by multiple sources).
Position Status: Three (3) boxes will need to be checked - Regular or Temporary position, Full-Time or Part-Time employment, and
Single Incumbent or Pooled position. Pooled position head count is only for appointment level funding.
Position End Date (if Temporary): Temporary positions must include an employment end date.
QUICK REFERENCE GUIDE FOR THE
POSITION MANAGEMENT ACTION FORM
Budget & Planning
FUNDING / DISTRIBUTION ACTION
Funding / distribution action descriptions:
Funding / Distribution Action
Description
Fund
Must be five (5) alpha/numeric digits. Required field.
Department
Either three (3) or six (6) numeric digits. Only the Division of Academic Affairs uses
three (3) digit department numbers. Required field.
Program
Must be five (5) numeric digits. Optional field.
Class
Must be five (5) alpha/numeric digits. Last digit is always a letter (A, B, C, or D).
Optional field.
Project
Must be five (5) alpha/numeric digits. First digit is always a letter (G, P, Q, X, or Y).
Optional field.
Distribution %
Percentage can be split into multiple lines, but total must equal 100%. Required field.
Funding End Date (if Temporary): Temporary positions must include a funding source end date. This date can differ from the
employment end date, if the funding source or distribution changes.
APPROVALS
Authorized Approver Signature: Authorized approvers are dictated by the division/department. Budget & Planning is only looking for
approval of the Division Budget Manager or equivalent position.
OTHER IMPORTANT INFORMATION
Due Date: Position Management Action Forms (PMAF) submitted by the 25
th
of the month will be processed in the month submitted.
Training Guides: Visit the Budget & Planning website at http://www.csuci.edu/budget/
Questions? Contact Budget & Planning at:
Phone: 805-437-2063
Email: BudgetOfficeForms@csuci.edu
Office Location: Lindero Hall
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Pmaf-example Position Management Action Form

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Completed 14 February 2020

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