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Revised January 7, 2020
Instructions - Page 1 of 4
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SITE PLAN/SPECIAL PERMIT APPLICATION
AND
ARCHITECTURAL REVIEW BOARD APPLICATION
INSTRUCTIONS
This form is a combined Site Plan/Special Permit and Architectural Review Board
application. Please note that you must submit a NYS Environmental Assessment
Form Part I with your Town application. The State forms can be found online here
http://www.dec.ny.gov/permits/6191.html or as a paper copy in the Planning Board
office.
This application must be fully completed in ink and all of its requirements satisfied.
Please complete every question, do not simply refer to a map or plan. Ten (10) copies
(original plus 9 photocopies) of the completed application combined with the
requirements listed below along with either (1) a flashdrive, (2) an email with pdfs, or (3)
a link to your Dropbox containing all documents, maps & photos are to be submitted to
the Planning Board.
FEES: Two checks must be made payable to the Town of East Hampton – one for the
Architectural Review Board and one for the Planning Board in accordance with the fee
schedule outlined below. Fees are entirely nonrefundable once review of the particular
application has commenced.
Site Plan – Commercial Use: $875.00 plus $100.00 per 500 square feet for
all area proposed to be changed, altered, or improved. (1)
Site Plan – Commercial Use: $975.00 plus $125.00 per 500 square feet for
all existing areas changed, altered, or improved. (1)
Site Plan – Residential Use: $450.00 plus $100 per 500 square feet for all
areas proposed to be changed, altered, or improved. (1)
Site Plan – Change of Use: $475.00 (proposed), $550.00 (existing). (2)
Minor Site Plan – 500 square feet: $400.00.
Special Permit Review Fee: $800.00 for each Special Permit Use.
$200 Architectural Review Board Fee
$350 Architectural Review Board Fee for work that has commenced prior
to obtaining proper approval
(1)Square footage of all improvements includes basement or cellar, 1
st
floor, 2
nd
floor of
all proposed buildings, decks, patios, parking lots, walkways, storage areas, landscaping,
etc.
(2)With no alterations to any structures; any alterations or proposed structures require
submission of Site Plan – Commercial Use or Site Plan – Residential Use fees
(3)Minor Site Plan must comply with §255-6-45 of the Town Code. If the Planning Board
determines that the project does not meet the provisions of a Minor Site Plan, the
remaining $500 fee plus $0.15 per square foot for all proposed improvements must be
provided before review of the application continues.
SITE PLAN SPECIAL PERMIT REQUIREMENTS
A site plan/special permit application should include the following information:
1. Review Fee
2. Ten (10) copies (original plus nine copies) of the completed application form
Revised January 7, 2020
Instructions - Page 2 of 4
3. Ten (10) original copies of floor and elevation plans stamped and signed by a licensed
architect or engineer and drawn to scale ¼ inch = 1 foot. The elevations of buildings
and structures shall be at a scale sufficient to show the following:
Design and character of buildings and structures
Materials and color of all buildings and structures, including roofing, millwork,
doors, railings, masonry, etc.
Heights of buildings and structures
Roofs and overhangs
Special design features
4. Ten (10) original copies of the site plan stamped and signed by a licensed land
surveyor illustrating the proposed layout of the project. The site plan shall contain
the necessary elements set forth on next page.
Necessary Elements of Site Plan/Special Permit:
Here is a checklist to help you submit a complete application, survey and plans.
A. Survey and Site Data
Name, address, license number, seal, and signature of licensed professional who
prepared the drawing
Project Title
School district and fire district
Zoning district
Suffolk County Tax Map Number(s)
Key Map of at least one inch equals 600 feet (1” = 600’)
Plans should not exceed 24” x 36”
North arrow and scale in comparative form
Total acreage of property to the nearest .01 acre
All property lines with directional bearings distances, the property’s relationship to
adjoining premises and public streets
Location of all easements on, over and adjacent to the site
B. Existing Site Conditions
Existing buildings, structures, and uses and proposed additions thereto, including
finished floor elevations and ground elevations at such building, structure and the
use location
Curbs, walkways, and paving with spot elevations
Topographic contours at two (2) foot intervals
Flood insurance zone identification and base flood elevations
Identification of woodlands, cleared areas, large trees, unique plant and wildlife
communities and overlook areas
Identification of cultural features, such as trails, historic buildings and sites and
agricultural fields
Identification of paleontological and archaeological remains, if known.
NOTE: Do not commence any archaeological fieldwork before obtaining Planning
Board approval for the work.
Identification of wetlands, watercourses, tidal waters, beaches, beach vegetation,
dunes and bluffs – All natural features as defined in § 255-1-20 of the East
Hampton Town Code must be flagged by the Planning Department and depicted
on a guaranteed survey
C. Proposed Site Improvements
Proposed buildings, structures, and uses and proposed additions thereto, including
finished floor elevations and ground elevations at such building, structure, and the
use location
ADA Compatibility
Existing and proposed coverage (building) and total coverage calculations, as
defined in Section 255-1-20 of the Town Code
Layout of existing and proposed parking and loading areas, including dimensions
of spaces, aisles and street approaches, the general circulation pattern with
directional movement shown
Methods used for computing parking requirements
Revised January 7, 2020
Instructions - Page 3 of 4
Storm drainage structures, catch basins, manholes, etc.; pipe size, type, gradient,
invert elevations; drainage calculations and method used for computing drainage
requirements
Cross-section details of asphalt improvements
Change of gradient, retaining walls, curb cuts, access drives, handicap ramps, etc.
Proposed topography or proposed spot elevations
Extent of site clearing or disturbance and total clearing calculations required in
Water Recharge or Harbor Protection Overlay Districts
Existing and proposed sanitary waste disposal system, including septic system
profile and wastewater flow calculations
Test hole/bore data including subsurface conditions and depth to groundwater
NOTE: Do not dig a test hole or boring without first obtaining Planning Board approval
to dig the test hole or boring.
Existing and proposed water wells or public water lines
Location of all existing and proposed utility lines, hydrants, fire cisterns and fire
wells
Location of all existing and proposed cable boxes, electric meters and telephone
service boxes
Location of existing and proposed exterior lighting; SEE LIGHTING PLAN BELOW
Location and type of facility to handle solid waste and recycling and height and
type of screening for the facility
Method for maintaining or preserving natural features and/or cultural features
Landscaping plan; SEE LANDSCAPING PLAN BELOW
NOTE: The applicant has the option of including any proposed landscaping and lighting
on the Site Plan/Survey or a landscaping plan and/or lighting plan may be submitted
separately.
5. Landscaping Plan
The landscaping plan shall include the following information:
Existing vegetation which is proposed to remain
Location of proposed trees, shrubs, grasses, etc.
A key including the height or size, quantity, Latin and common names of the
proposed species
6. Lighting Plan (Exterior lighting)
The lighting plan shall include the following information:
Location identifying the location of each proposed lighting fixture
Manufacturer’s details of the lighting fixture(s) which demonstrates that all
lighting will be directed downward with the use of hooded fixtures, refractors or
opaque shields
Photometric data which clearly depicts bulb type and wattage, fixture height, and
foot-candles distribution
NOTE: The applicant must demonstrate that the lighting will not exceed 0.1 foot-candles
at the property boundaries.
7. Fire Department Comments
The Planning Board routes one copy of the application to the Office of the Fire Marshal
for review. However, the applicant is required to obtain comments from the local Fire
Department with jurisdiction in the hamlet as to whether any additional fire suppression
devices will be required as a result of the project. An application cannot be scheduled for
a public hearing or approved without Fire Department comments. Also, some Special
Permit standards require additional review and approval of the Chief Fire Marshal before
approval can be granted by the Planning Board.
8. Suffolk County Planning Commission Referrals
Certain applications are required by State and County law to be referred by the Planning
Board to the Suffolk County Planning Commission for review and comments. Please
note that referral to the Suffolk County Planning Commission may require the submission
to the Planning Board of additional copies of completed application forms and maps.
Revised January 7, 2020
Instructions - Page 4 of 4
9. Suffolk County Department of Health Services (SCDHS)
If Health Department approval is required for the project, it is recommended that an
application be submitted to the Health Department at the earliest date. Submission of
Health Department approval is a condition of Site Plan approval and must be met within
the time period described in the approved Site Plan resolution. However, with certain
applications, the Planning Board may require Health Department approval prior to
granting a resolution for site plan approval.
One (1) original copy of the plan bearing the approval of the SCDHS must be submitted
to the Planning Board secretary to meet this condition.
10. Architectural Review
Architectural Review Board (ARB) approval is required for all buildings, structures and
signs proposed under Site Plans submitted to the Planning Board. The referral of one (1)
copy of this application and accompanying plans, surveys etc. by the Planning Board to
the ARB is automatic. Please note that the Applicant or Applicant’s agent is required to
attend Architectural Review Board meetings for review of application.
_______________________________________________________________________
ADDITIONAL COMMENTS:
It is beneficial to include a written statement with the submittal of application forms and
maps to the Planning Board indicating the proposed use and a written description
explaining how the site will function and operate. The Planning Board may request
additional information in writing by the applicant.
Fully completed applications, along with necessary maps, plans, etc. must be submitted to
the Office of the Building Inspector at Suite 104, 300 Pantigo Place East Hampton. Any
further information, revised maps, plans, etc. shall be submitted to the Planning Board in
Suite 103, 300 Pantigo Place East Hampton and shall be accompanied with a cover letter
that is dated, includes the name of the application, identifies the materials submitted and a
signature.
All submitted plans shall be folded in a fashion to fit in a legal sized (8 ½” X 14”) pend-
a-flex folder. Plans, maps, surveys, etc. that are not folded will not be accepted.
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Completed 12 July 2020

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