Office of Sponsored Programs
3301 College Avenue
Fort Lauderdale, Florida 33314
PRINCIPAL INVESTIGATOR/PROJECT DIRECTOR (PI/PD)
R
ESPONSIBILITIES ON SPONSORED PROJECTS
As principal investigator (PI) or project director (PD) on a sponsored project, you will have overall
responsibility – fiscal and programmatic – for the conduct of the project described in the proposal and/or
awarding document. In the PI/PD role, you will have four major responsibilities:
1.
performing the work as outlined in the proposal application;
2.
exercising proper stewardship of funds;
3.
complying with all university, sponsor, legal and regulatory requirements; and
4.
reporting all required information to the sponsoring agency and the university's Office of
Sponsored Programs.
In fulfilling these responsibilities, you are to ensure the proper allocation, timeliness and accuracy of cost
charges and transfers; adherence to publication requirements; submission of programmatic reports; and
compliance with specific terms and conditions of the award.
Further, you are required to properly report your effort on externally sponsored activities by certifying
your own effort, and the effort of your research support staff if applicable, quarterly in the web-based
Effort Certification and Reporting Technology (ECRT) system at http://www.nova.edu/osp/effort-
reporting/index.html. Effort that is cost-shared to your sponsored project must also be certified
in ECRT. All employees working on your sponsored project must report their effort quarterly in the ECRT
system. The total percent of effort for any personnel must not exceed 100%.
All award transactions must be approved by you, as the PI/PD, and the authorized college/center official.
Your approval of an expenditure or obligation of funds is your attestation that the cost is allocable (based
on direct/proportional benefit), reasonable, and necessary to the project. With the exception of journal
transfers, which are sent directly to Contracts and Grants Accounting (CGA) in Financial Operations, all
non-salaried expense transactions (i.e., purchase orders, check requests, travel reimbursements, travel
authorizations involving foreign travel) shall be routed via Ariba to the Office of Sponsored Programs
(OSP). If your project involves a subaward, you are responsible for monitoring the subrecipient including
monitoring implementation of the work to ensure appropriate progress/completion, reviewing and
approving subrecipient invoices, and verifying that technical reports are completed appropriately.
OSP and CGA provide oversight to, and are available to assist you in, the management of your award.
Your assigned OSP Grant Officer can help prepare and process award transactions, which must be routed
to OSP for review/approval and/or retention in OSP’s official award file. Examples of award transactions
include rebudgets, prior approval requests to the sponsoring agency, and programmatic reports. The OSP
must be informed of any scheduled site visits from the sponsoring agency, in order for the office to assist
you in planning and preparing for the visit, as appropriate. Financial data/reports and invoices must be
prepared in cooperation with, and authorized/submitted by, your CGA Grant Accountant.
CERTIFICATION: I have read and understand these terms and understand my responsibilities as PI/PD
on this sponsored project. In addition, I have read the Office of Sponsored Programs policies, accessible
from the OSP web site at http://www.nova.edu/osp/policies/index.html
, and the
Division of
Responsibilities for Research and Sponsored Programs,
located at http://www.nova.edu/rtt/dor/division-
of-responsibilities-for-research-and-sponsored-programs.pdf.
Project Title:
Sponsoring Agency:
PI/PD Signature:
OSP
Rev. 09/23/2019
Date:
click to sign
signature
click to edit
![]()
