3200 West C Street
Torrington, WY 82240
p: 307.532.8224
f: 307.532.8222
financialaid@ewc.wy.edu
2019-2020
Petition for Extension
of Maximum Time Frame
for federal financial aid
In compliance with federal financial aid regulations and EWC policies, a student is ineligible to receive federal financial
aid, including student loans, if he/she fails to meet any of the following conditions:
• Loss of Eligibility: Failed to successfully complete at least 67% of overall credit hours attempted and/or failed
to achieve a minimum 2.0 cumulative Grade Point Average (GPA) for one or more semesters following a Warning semester.
• Maximum Time Frame: Because federal regulations require a suspension of federal aid when it becomes mathematically
impossible for you to complete your program within 150% of the published length of your program, you will be placed in a
Maximum Time Frame status when you have attempted credits equaling 135% or more of that program (approximately 81-85
attempted credits for associate’s programs, 40-45 for year-long certificate programs, and 24-32 for certificate programs less
than a year in length depending on credit requirements for the program).
A student who experienced extenuating circumstances (usually considered beyond the student’s control) that created the
suspension or excessive attempted credits may petition for reinstatement of eligibility by completing the appeal procedure
outlined below. There is a limit of appeals allowed; appeals are accepted at the discretion of the Appeal Committee
and only if the criteria established in the appeal agreement and program evaluation are met.
Appeals should be submitted as soon as possible following notification of loss of eligibility, but NO LATER THAN
MID-TERM OF THE SEMESTER FOR WHICH THE STUDENT IS REQUESTING AID.
• Complete ALL required information on the appeal form. Incomplete petitions will not be considered.
• Complete
Student Section of appeal in detail (a typed sheet may be attached as long as all points are addressed).
• Attach documentation to support your circumstances (e.g., a letter from a physician to document medical issues). This
documentation must be retained in your financial aid file, so please do not submit originals.
• The student must meet with an academic advisor to complete the Advisor Section of the appeal and to go over a program
evaluation to ensure the student is enrolled only in credits needed to graduate. Schedules are reviewed each semester and
aid is adjusted to fund only required courses. Complete the Student Section of the appeal BEFORE making an appointment with
an advisor. Program evaluations may be obtained from the Records Office or via your MyEWC account. Student and
academic advisor must sign the appeal.
• Complete all steps of appeal and submit with required documentation to the Financial Aid Office. The Appeal Committee will
review the appeal along with academic and financial aid records to make a decision. Allow at least 30 days for review.
• A student is not required to make payments toward an outstanding balance while an appeal is under review, but will not be
allowed to charge books during a book charging period unless/until the appeal is approved. If the petition is NOT approved,
the student is responsible for paying all charges incurred.
• Student is notified via mail when a decision is reached on the appeal. Please make sure Student Services has a current and
correct address and phone number on file. If the appeal is approved, the student will be required to sign an agreement indicating
he/she understands and will comply with the conditions of the appeal approval.
• Students who are abiding by terms of the Extension Agreement do not have to re-appeal each semester.
• A student whose appeal is denied and who disagrees with the decision of the Appeal Committee has the right to
re-appeal to the Financial Aid Director.
Federal financial aid is intended to assist students in making successful progress toward completing an eligible degree or certificate.
Therefore, the STUDENT bears the responsibility of demonstrating progress toward that goal. Determination of Satisfactory
Academic Progress (SAP) is based on cumulative attempted hours and takes into account the student’s full EWC academic record
regardless of whether the student received financial aid funds. The Financial Aid Office is required to look at all previous periods of
enrollment, including concurrent enrollment/dual credit classes taken while in high school, transfer credits, and periods of Academic
Amnesty, no matter how long ago the student was enrolled. Satisfactory progress is evaluated at the end of every semester.
PETITION FOR EXTENSION OF MAXIMUM TIME FRAME APPEAL PROCEDURES
