Fillable PeopleSoft Security Access Request (Berkeley City College)

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PeopleSoft Security Access Request (Berkeley City College)

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PeopleSoft Security Access Request
Last Updated 5/19/20 - jwillis
This is a complimentary computer account and for use in administrative support. Any other uses
of this account are strictly prohibited and improper or illegal use may result in the termination of
your account and you may be subject to disciplinary action up to and including termination of
employment. Security and confidentiality are matters of concern to all Peralta Community College
District employees, which includes employees of the District and each of its campuses, and all
other persons who have access to student, financial and employee records. PCCD is bound by
the Family Educational Rights and Privacy Act of 1974 (FERPA), a federal law regarding the
privacy of student records. Therefore, each employee of PCCD is responsible for maintaining the
security and confidentiality of these records. An individual’s conduct, either on or off the job, may
threaten the security and confidentiality of records. Remember to maintain the privacy of all
PeopleSoft/Oracle data in accordance with policies and procedures of the Peralta Community
College District
Each employee and/or student employee/representative is expected to adhere to the following
Security & Confidentiality Rules & Regulations below:
1. Employees may not perform or permit unauthorized use of or access to any information or
records maintained, stored or processed by the district, colleges, and employee.
2. Employees are not permitted to seek personal benefit or allow others to seek personal
benefit using knowledge or confidential information acquired by virtue of an employees
work assignment and access to confidential records.
3. Employees may not exhibit or divulge the contents of any record or report to any person
except in the conduct of their work assignment and in accordance with the District and
College policies and procedures.
4. Employees are responsible to know and understand the security and confidentiality policies
and procedures particular to their work assignment.
5. Employees may not knowingly include or cause to be included in any report or record a
false, inaccurate or misleading entry. Employees may not knowingly expunge or cause to
be expunged any record, transaction or report of data entry.
6. Employees may not remove any official record or report, or copy thereof, from the office
where it is maintained except in performance of a person’s duties as directed and
authorized.
7. Employees may not aid, abet or act in conspiracy with another to violate any part of this
code.
8. Any knowledge of a violation of this Confidentiality Agreement must be reported to the
supervisor immediately.
9. Employees are responsible for the security and confidentiality of their individual user ID and
password and their use access gained through use of the system.
Employees must understand and accept responsibility for their actions in the performance of their
responsibilities which includes access to records, and must maintain the privacy of all
PeopleSoft/Oracle data in accordance with policies and procedures of the Peralta Community
College District.
PeopleSoft Security Access Request
Last Updated 5/19/20 - jwillis
Instructions:
1. Complete each field below electronically with the appropriate information
2. Save this form onto your computer for your records.
3. The completed form MUST be emailed as an attachment from the First Level Manager’s Peralta Email
account to helpdesk@peralta.edu or it will not be approved.
4. Security access will be made pending review and approval by Peralta Security Administration.
Employee’s Information
Employee Name:
Last Name
First Name
M.I.
*Employee ID#:
Date of Birth:
i.e. 12345678
i.e. 1/1/2001
Campus/Location
:
Department:
Job Title:
Phone #:
Other Email Address:
Status:
Peralta Email Address:
Classification:
If you are temporary, what is your projected end date?
*The user must have a valid EMPLID/Student ID# to obtain a user account.
First Level Manager Approval
Requested Screens:
Modules Needed:
Campus Solutions
Student Records
Student Admissions
Records & Enrollment
Curriculum Management
Financial Aid
Student Financials
Academic Advising
Finance
Accounts Payable
Budgets
Purchasing
Human Resources
Payroll
Benefits
BI Tool
Duplicate Same Profile As:
Last Name
First Name
Employee ID#
Manager Name:
Title:
Peralta Email Address:
Manager Empl ID#:
i.e. 12345678
First Level Manager Approval: Yes No
Today’s Date:
The above-named employee has been informed of, and accepts the responsibilities for, a complimentary computer account as a Passport user at
the Peralta Community College District. He/she understands that this account is for use in administrative support. Any other uses of this account
are strictly prohibited. He/she understands that improper or illegal use may result in the termination of his/her account and that he/she may be
subjected to disciplinary action up to and including termination of employment. (Family Educational Rights to Privacy Act - FERPA).
Peralta Security Administration Office Use Only
Date Received:
Security Administration Approval:
Approved Denied
Date Created:
HR Job Title:
Role Assigned in PS:
User Notified By:
Account Created By:
Comments:
Choose One....
District
Choose One...
Administrator
Choose One...
New Hire
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PeopleSoft Security Access Request (Berkeley City College)

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Completed 2 February 2021

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