CITY COMMISSION
MEETING
February 17, 2020
PRE-MEETING AGENDA
ADRIAN CITY COMMISSION
AGENDA
PRE-MEETING STUDY SESSION
MONDAY
February 17, 2020
6:00pm
The City Commission will meet for a pre-meeting study session on Monday,
February 17, 2020 at 6:00pm at the City Chambers Building at 159 East
Maumee Street, Adrian, Michigan.
1. Lenawee Humane Society Site Discussion.
2. Legal Update.
3. Other items as time permits.
4. Public Comment.
P
re-meeting study sessions are open to the public and the public is encouraged
to attend. Should attendance exceed the capacity of the conference room, the
study session will be moved to the main commission chambers.
COMMISSION AGENDA
AGENDA
ADRIAN CITY COMMISSION
February 17, 2020
7:00PM
I. PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG
II. ROLL CALL
III. APPROVAL OF THE MINUTES OF THE FEBRUARY 3, 2020, REGULAR MEETING
OF THE ADRIAN CITY COMMISSION.
IV. APPROVAL OF THE MINUTES OF THE FEBRUARY 3, 2020, SPECIAL MEETING
OF THE ADRIAN CITY COMMISSION.
V. PRESENTATION OF ACCOUNTS
VI. REGULAR AGENDA
A. SPECIAL ORDERS
1. SO-1. Public hearing to hear and consider comments
regarding the consideration of the proposed Amendment
No. 1 to the Development and Tax Increment Financing
Plan.
B. ORDINANCES
1. Ord. 20-003. Second reading and consideration of an
ordinance to amend Chapter 18, Article II of the Adrian City
Code of Ordinances, titled Community Development, to add
a new Division 3, Development and Tax Increment
Financing Plan, Sections 18-54 and 18-55.
2. Ord. 20-004. First reading and introduction of an
ordinance to amend Section 3.1 of Article III of the City of
Adrian Zoning Ordinance, and the Zoning Map to which
reference is therein made, to the extent of Rezoning the
following property hereinafter described from B-4, shopping
Center District, to B-2, Community Business District.
C. RESOLUTIONS
1. R20-022. Administration. Resolution to appoint Charles Chase to
the Ethics Board for a three year term.
2. R20-023. Administration. Resolution to appoint Kyle O’Connor to
the Ethics Board for a two year term.
3. R20-024. Administration. Resolution to appoint Richelle Carson-
Emmendorfer to the Ethics Board for a two year term.
4. R20-025. Administration. Resolution to appoint Sharese Mathis to
the Ethics Board for a one year term.
5. R20-026. Administration. Resolution to appoint Sheila Schwartz to
the Ethics Board for a one year term.
6. R20-027. Finance. Resolution to authorize the Thelma H. Swigert
Estate Endowment Trust Policy Revision dated February 17, 2020.
7. R20-028. Engineering. Resolution authorizing the Mayor and City
Clerk to sign the Contract Agreement between the City of Adrian and
the Michigan Department of Transportation to move forward with
rehabilitation work on Bent Oak and College Ave. bridges.
8. R20-029. Community Development. Resolution to waive the bid
process and authorize the Mayor and City Clerk to execute an
agreement with Giffels Webster to prepare an updated Master Plan for
the City of Adrian.
9. R20-030. Fire. Resolution to authorize the submission of a grant
application to the U.S. Department of Homeland Security 2019
Assistance to Firefighters Grant Act for the purpose of obtaining self-
contained breathing apparatus as well as being the host entity, and if
successful in the grant process, authorize a 10% match not to exceed
$25,000.
10. R20-031. Fire. Resolution to authorize the submission of a grant
application to the U.S. Department of Homeland Security 2019
Assistance to Firefighters Grant Act for the purpose of expanding the
current vehicle exhaust system to all vehicles, and if successful in the
grant process, authorize a 10% match not to exceed $2,500.
11. R20-032. City Attorney. Resolution to approve the Commercial
Marihuana Facilities Permit Application Package for 2020-21, and to
set the application period dates for new and renewal applications for
Medical and Recreational Marihuana Facility Permits.
12. R20-033. City Attorney. Resolution to eliminate the Business
District Provisioning Center Waitlist.
13. R20-034. City Attorney. Resolution to lift the temporary
moratorium upon the issuance of permits, licenses and zoning
approvals for the sale or dispensation of Adult-Use Marihuana.
VII. MISCELLANEOUS
1. Adrian Fire Department Report.
2. Criminal Justice Reports.
3. Departmental Report.
4. Code Enforcement Report.
5. Planning Commission Meeting Minutes.
6. 2019 Planning Commission Report.
7. DDA Meeting Minutes.
8. HRC Meeting Minutes.
VIII. PUBLIC COMMENT
IX. COMMISSIONER COMMENTS
M I N U T E S
MINUTES
ADRIAN CITY COMMISSION
159 E MAUMEE ST., ADRIAN MI 49221
February 3, 2020 @ 7:00PM
The City Commission met for a pre-meeting work study session at 6:00 pm at the City Chambers
Building. The following items were discussed:
1. Discussion about the Master Plan Process going forward.
2. Discussion about the Piotter Center possibly being purchased by the County.
3. City Administrator Nathan Burd handed out a resolution to replace the existing one and
explained the slight change.
Public Comment was heard from Joaquin Ramos, City Resident, discouraging the city not to sell the
Piotter Center.
Pre-Meeting adjourned at 6:45 pm.
The Commission began the regularly scheduled meeting at 7:00 pm.
Official proceedings of the February 3, 2020 regular meeting of the City Commission, Adrian,
Michigan.
The regular meeting was opened with a moment of silence followed by the Pledge of
Allegiance.
Mayor Heath in the Chair
PRESENT: Mayor Heath &, Commissioners Heldt, Roberts, Strayer, Watson and Gauss.
On motion by Commissioner Watson seconded by Commissioners Strayer & Heldt,
the minutes of the January 21, 2020 Regular Meeting of the Adrian City Commission were
approved by a 6-0 vote.
On motion by Commissioner Roberts, seconded by Commissioner Strayer, the
minutes of the January 21, 2020 Special Meeting of the Adrian City Commission were
approved by a 6-0 vote.
PRESENTATION OF ACCOUNTS
Utility Department Vouchers
Vouchers #4785 through #4791 ..............................................
$75,637.88
General Fund
Vouchers #24233 through #24242 .....................................................
$94,990.59
Clearing Account Vouchers
amounting to.............................................................
$257,511.22
TOTAL EXPENDITURES .......................................................................
$428,139.69
On motion by Commissioners Heldt, seconded by Commissioner Watson, the
Vouchers were approved by a 6-0 vote.
Mayor Heath ask for a motion to amend the agenda to add Resolution R20-021 from
Human Resources to approve the Technical, Professional, and Office Workers of Michigan
(TPOAM) Union Contract Settlement.
On motion by Commissioner Roberts, and seconded by Commissioner Strayer, the
motion to amend the agenda to add Resolution R20-021 from Human Resources to approve
the Technical, Professional, and Office Workers of Michigan (TPOAM) Union Contract
Settlement was approved by a 6-0 vote.
REGULAR AGENDA
ORDINANCES
ORDINANCE NO. 20-002
AN ORDINANCE TO AMEND THE CODE OF THE CITY OF ADRIAN, ARTICLE XI, COMMERCIAL MEDICAL
MARIHUANA FACILITIES AND ADULT USE ESTABLISHMENTS
ARTICLE XI. - COMMERCIAL MEDICAL MARIHUANA FACILITIES AND ADULT USE ESTABLISHMENTS IS
HEREBY AMENDED AS FOLLOWS:
DIVISION 1. - GENERALLY
Sec. 46-501. - Definitions.
For the purpose of this article the following words, terms, and phrases shall have the meanings
ascribed to them in this section, except when the context clearly indicates a different meaning.
Any term defined by the Michigan Medical Marihuana Act, MCL 333.2621 et seq., shall have the
definition given in the Michigan Medical Marihuana Act.
Any term defined by the Michigan Medical Marihuana Facilities Licensing Act, MCL 333.27101 et
seq., shall have the definition given in the Michigan Medical Marihuana Facilities Licensing Act.
Any term defined by the Michigan Medical Marihuana Tracking Act, MCL 333.27901 et seq., shall
have the definition given in the Michigan Medical Marihuana Tracking Act.
Any term defined by the Michigan Regulation and Taxation of Marihuana Act, MCL 333.27951 et
seq., shall have the definition given in the Michigan Regulation and Taxation of Marihuana Act.
Adult use means recreational marihuana as defined in Michigan Regulation and Taxation of
Marihuana Act.
City means the City of Adrian.
Commercial Marihuana Facility means all types of medical or recreational facilities.
Department means the Michigan State Department of Licensing and Regulatory Affairs or any
authorized designated Michigan agency authorized to regulate, issue or administer a Michigan license for
a commercial medical marihuana facility.
Enclosed building means a combination of materials forming a structure affording a facility or shelter
for use or occupancy by individuals or property in which a proper ventilation system allows for all
windows, entrances, and exits to safely remain closed, with the exceptions of normal entry and exit of the
building for business purposes, and safety or emergency purposes i.e. fire. Building includes a part or
parts of the building and all equipment in the building. A building shall not be construed to mean a
building incidental to the use for agricultural purposes of the land on which the building is located.
Grower or grower facility means a commercial entity that cultivates, dries, trims, or cures and
packages marihuana for sale to a processor or provisioning center. Grower facilities are divided into
classes: Class A facility up to 500 plants; Class B facility up to 1,000 plants; Class C facility up to
1,500 plants, and Excess Grower- expansion of grower who already holds 5 adult use ClassC
grower licenses.
License means a current, valid license for a commercial medical marihuana facility issued by the
State of Michigan.
Licensee means a person holding a current, valid Michigan license for a commercial medical
marihuana facility.
Marihuana means that term as defined in Section 7106 of the Public Health Code, 1978 PA 368,
MCL 333.7106.
Marihuana plant(s) means any plant of the species Cannabis sativa L.
Medical marihuana means that term as defined in the Public Health Code, MCL 333.1101 et seq.;
the Michigan Medical Marihuana Act, MCL 333.26421 et seq.; the Michigan Medical Marihuana Facilities
Licensing Act, MCL 333.27101 et seq.; and the Michigan Medical Marihuana Tracking Act, MCL
333.27901 et seq.
Medical marihuana facility(s) means any facility, establishment and/or center at a specific location
which is licensed under this chapter to operate under the Michigan Medical Marihuana Facilities Licensing
Act, MCL 333.27101 et seq., including a provisioning center, grower, processor, safety compliance
facility, and secure transporter. The term does not include or apply to a "primary caregiver" or "caregiver"
as the term is defined in the Michigan Medical Marihuana Act, MCL 333.26421 et seq.
Permit means a current, valid permit for a commercial marihuana facility issued pursuant to this
article, granted to a permit holder valid for a specific permitted premises and a specific permitted property.
Permit holder means the person that holds a current, valid permit under this article.
Permitted premises means the particular building or buildings within which the permit holder will be
authorized to conduct the facility's activities pursuant to the permit.
Permitted property means the real property comprised of the lot, parcel or other designated unit of
real property upon which the permitted premises is situated.
Person means a natural person, company, partnership, profit or non-profit corporation, limited liability
company, or any joint venture for a common purpose.
Processor or processor facility means a commercial entity that purchases marihuana from a grower
and that extracts resin from the marihuana or creates a marihuana-infused product for sale and transfer in
packaged form to a provisioning center.
Provisioning center or Retail Establishment means a commercial entity that purchases marihuana
from a grower or processor and sells, supplies, or provides marihuana to registered qualifying patients,
directly or through the patients' registered primary caregivers. Provisioning center or Retail
Establishment includes any commercial property where marihuana is sold at retail to registered
qualifying patients or registered primary caregivers. The term does not include or apply to a non-
commercial location used by a primary caregiver to assist a qualifying patient connected to the caregiver
through the department's marihuana registration process in accordance with the MMMA.
Recreational marihuana means that term as defined in the Public Health Code, MCL 333.1101
et seq. and Michigan Regulation and Taxation of Marihuana Act, MCL 333.27951 et seq.
Recreational marihuana facility(s) means any facility, establishment and/or center at a
specific location which is licensed under this chapter to operate under the Michigan Regulation
and Taxation of Marihuana Act, MCL 333.27951 et seq., including a provisioning center, grower,
excess grower, processor, safety compliance facility, secure transporter, marihuana event
organizer, temporary marihuana event, and designated consumption establishment.
Safety compliance facility means a commercial entity that receives marihuana from a medical
marihuana facility or registered primary caregiver, tests it for contaminants and for tetrahydrocannabinol
and other cannabinoids, returns the test results, and may return the marihuana to the medical marihuana
facility.
School (as defined in MCL 257.627a) means an educational institution operated by a local school
district or by a private, denominational, or parochial organization. School does not include either of the
following:
(1) An educational institution that the department of education determines has its entire student
population in residence at the institution.
(2) An educational institution to which all students are transported in motor vehicles.
Secure transporter means a commercial entity that stores medical marihuana and transports medical
marihuana between medical marihuana facilities for a fee.
Sec. 46-504. - Number of facilities authorized by city.
(a) Growers:
(1) Class A: unlimited.
(2) Class B: unlimited.
(3) Class C: unlimited
Excess grower: Total of four permits, single and/or dual purpose, in the east and west industrial
overlay districts combined. Specifically, two excess grower permits in the east overlay and two
excess grower permits in the west overlay.
(b) Processors: unlimited.
(c) Provisioning centers and retail establishments: unlimited, pursuant to state and local zoning
regulations, maximum of ten (10) permits, single and/or dual purpose, issued within the B-1 and
B-2 districts combined, all other permits to be issued within the industrial overlay districts.
(d) Safety compliance facilities: unlimited.
(e) Secure transporters: unlimited.
Sec. 46-505. - Requirements for permit application submission.
(a) Every marihuana facility, establishment, or other business in the city shall be subject to the terms
and provisions set forth in this article. No person shall operate a marihuana facility, establishment, or
other business in the city without a current, valid permit issued by the city pursuant to the provisions
of this article. The permit requirements set forth in this article shall be in addition to, not in lieu of any
other licensing and/or permitting requirements imposed by any other federal, state, or local law.
(b) Applications for permits shall be made annually. Each complete application for a permit or permits
required by this article shall be made on forms provided by the city clerk.
(c) Every applicant for a marihuana facility, establishment, or other business permit shall complete and
file the application form provided by the city clerk's office. Any application missing information in any
required field will be deemed incomplete and is subject to denial of the permit by the city clerk. Each
question in the application must be answered in its entirety and all the information requested and
required by this article must be submitted with the application. Failure to comply with these rules and
the application requirements in this article is grounds for denial of the application. An application for a
commercial marihuana facility permit shall contain all of the following:
(1) Current documentation from the State of Michigan showing approved pre-qualification status for
any state required commercial marihuana license or a copy of a valid state required
commercial marihuana license.
(2) If the applicant is an individual, the applicant's name, date of birth, physical address, email, one
or more phone numbers, including emergency contact information, and a copy of a valid
unexpired driver's license or state ID for the applicant. Acceptable ID will be issued by the state
in accordance with the Medical Marihuana Facilities Licensing Act, MCL 333.27101 et seq., the
Michigan Regulation and Taxation of Marihuana Act MCL 333.27951 et seq.; and all other
applicable rules promulgated by the State of Michigan.
(3) If the applicant is not an individual, the names, dates of birth, physical addresses, email
addresses, and one or more phone numbers of each stakeholder of the applicant, including
designation of a stakeholder as an emergency contact person and contact information for the
emergency contact person, a copy of a valid unexpired driver's license or state ID for each
applicant or stakeholder of the applicant. Acceptable ID will be issued by the state in accordance
with the Medical Marihuana Facilities Licensing Act, MCL 333.27101 et seq., the Michigan
Regulation and Taxation of Marihuana Act MCL 333.27951 et seq.; and all other applicable
rules promulgated by the State of Michigan.
Additionally, if the applicant is a limited liability company, articles of incorporation of organization,
internal revenue service SS-4 EIN confirmation letter, and the operating agreement or bylaws of
the applicant, are required.
(4) The name and address of the proposed commercial marihuana facility and any additional
contact information deemed necessary by the city clerk including name, address, and telephone
number of the owner(s) of all real property where the facility is located.
(5) One of the following: (a) proof of ownership of the entire premises wherein the commercial
marihuana facility is to be operated; or (b) a notarized statement from the property owner for
use of the premises in a manner requiring licensure under this article along with a copy of any
lease for the premises.
(6) A signed release shall be provided, on a form included with the application, permitting the city
police department to perform a criminal background check to ascertain whether any person
named on the application has been convicted of any disqualifying felony or any controlled-
substance-related misdemeanor under Michigan law or the law of any other state or the United
States.
(7) A signed acknowledgement that the applicant is aware and understands that all matters related
to marihuana, growing, cultivation, possession, dispensing, testing, safety compliance,
transporting, distribution, and use are currently subject to state laws, rules and regulations, and
that the approval or granting of a permit hereunder does not exonerate or exculpate the
applicant from abiding by the provisions and requirements and penalties associated with those
laws, rules and regulations or exposure to any penalties associated therewith; and further the
applicant waives and forever releases any claim demand, action, legal redress or recourse
against the city, its elected and appointed officials and its employees and agents for any claims,
damages, liabilities, causes of action, and attorney fees that applicant may incur as a result of a
violation by applicant, its officials, members, partners, shareholders, employees and agents, of
those laws, rules and regulations and hereby waives and assumes the risk of any such claims
and damages and lack of recourse against the city, its elected and appointed officials,
employees, attorneys, and agents.
(8) A signed acknowledgement that all cultivation must be performed in an enclosed building.
(9) An affidavit that neither the applicant nor any stakeholder of the applicant is in default to the city,
specifically that the applicant or stakeholder of the applicant has not failed to pay any property
taxes, special assessments, fines, fees or other financial obligation to the city.
(10) For each permit type the following documentation is required:
a. Proof of a surety bond in the amount of $100,000.00 with the city listed as the obligee to
guarantee the performance by applicant of the terms, conditions and obligations of this
article in a manner and surety approved by the city attorney; or, in the alternative,
b. Proof of creation of an escrow account as follows:
1. The account must be provided by a state or federally regulated financial institution or
other financial institution approved by the city attorney based upon an objective
assessment of the institution's financial stability; and
2. The account must be for the benefit of the city to guarantee performance by licensee
in compliance with this article and applicable law; and
3. The account must be in the amount of $20,000.00 and in a form prescribed by the city
attorney.
(11) Proof of an insurance policy covering each facility and naming the city, its elected and appointed
officials, employees, and agents, as additional insured parties, available for the payment of any
damages arising out of an act or omission of the applicant or its stakeholders, agents,
employees, or subcontractors, in the amount of (a) at least $1,000,000.00 for property damage;
(b) at least $1,000,000.00 for injury to one person; and (c) at least $2,000,000.00 for injury to
two or more persons resulting from the same occurrence. The insurance policy underwriter
must have a minimum A.M. Best Company insurance ranking of B+, consistent with state law.
The policy shall provide that the city shall be notified by the insurance carrier 30 days in
advance of any cancellation.
(12) Any other information deemed by the city to be required for consideration of a permit.
(d) All applications shall be accompanied by a non-refundable permit application fee for each permit
type. The renewal fee is established to defray the costs of the administration of this article and is set
by resolution of the city commission.
Sec. 46-506. - Requirements for application for renewal of annual permit.
(a) A completed application for a renewal permit must be received by the city clerk no later than 90
days prior to the expiration of the current permit. Pending applications for annual renewal or
amendments of existing permits shall be reviewed, and granted or denied by the city commission
prior to new permit applications being considered.
(b) Applications for renewal of permits shall be made annually. Each complete application for a permit
or permits required by this article shall be made on forms provided by the city clerk and must meet all
requirements of section 46-505.
(1) Applications for renewal of permits issued in 2018 only shall qualify for an exception to
subsection 46-505(c)(1)
(c) All renewal applications shall be accompanied by a non-refundable permit application fee for each
permit type. The renewal fee is established to defray the costs of the administration of this article,
and is set by resolution of the city commission.
Sec. 46-507. - Issuance or denial of new or renewal permit.
(a) Upon submission of an applicant's completed application, including all required information and
documentation, the city clerk shall accept the application and assign it a sequential number based on
the date and time the application was accepted and refer a copy of the application to each of the
following for their approval: the fire department, the building inspection department, the police
department, the zoning administrator, the city treasurer, and the legal department.
(b) A permit means only that the applicant has submitted a valid application for a marihuana facility,
establishment, or other business permit, and that the applicant shall not locate or operate a
marihuana facility without obtaining all other permits and approvals required by all other applicable
ordinances and regulations of the city, as well as, all statutes and regulations of the State of
Michigan including but not limited to the Public Health Code, MCL 333.1101 et seq.; the Michigan
Medical Marihuana Act, MCL 333.26421 et seq.; the Michigan Medical Marihuana Facilities
Licensing Act, MCL 333.27101 et seq.; the Michigan Medical Marihuana Tracking Act, MCL
333.27901 et seq.; the Michigan Regulation and Taxation of Marihuana Act, MCL 333.27951 et seq.,
and all other applicable rules promulgated by the State of Michigan.
(c) A permit is valid only for the permit holder and location identified on the permit and may only be
transferred by approval of the city commission pursuant to subsections 46-502(c) and (d) of this
article.
(d) The permit shall be prominently displayed at the permitted premises in a location where it can be
easily viewed by the public, law enforcement and administrative authorities.
(e) The city clerk shall not recommend a permit for approval unless all of the following conditions have
been met:
(1) The fire department and building department have inspected the proposed location for
compliance with all laws for which they are charged with enforcement and for compliance with
this article.
(2) The zoning administrator has confirmed that the proposed location complies with the zoning
code and issues a zoning compliance permit and zoning exception permit.
(3) The city treasurer has confirmed that the applicant and the proposed location are not in default
to the city.
(4) The police department has determined that the applicant has met the requirements of this
article with respect to the background check and security plan.
(5) The legal department has determined that the applicant has satisfied the requirements of this
article with respect to submission of all required documents and completeness of the
application.
(6) All additional information deemed by the city to be required for consideration of a permit.
(f) The city clerk shall not recommend a permit for renewal unless all of the following additional
conditions have been met:
(1) The applicant possesses the necessary state license or approvals, including those issued
pursuant to all applicable state and local laws, rules, or ordinances.
(2) The applicant has operated the marihuana facility, establishment or other business in
accordance with the conditions and requirements of this article.
(3) The marihuana facility, establishment, or other business has not been declared a public
nuisance.
(4) The applicant is operating the marihuana facility, establishment or other business in
accordance with federal, state, and local laws and regulations.
(g) If written approval is given by each individual, department, or entity in subsection (e), the city clerk
shall recommend the permit or renewal of an annual permit to the city commission for approval.
(h) A permit will lapse and be void if such other required permits, valid state licensing, and approvals
are not diligently pursued to completion, but in any event no later than 180 days after the permit is
issued.
(i) Any applicant for a commercial marihuana facility, establishment or other business permit whose
building is not yet in existence at the time of city commission approval shall have one year
immediately following the date of approval to complete construction of the building, in accordance
with applicable zoning ordinances, building codes and other applicable state or local laws, rules or
regulations, and to commence business operations.
(j) Within 90 days of receipt of a complete application and all required fees, all inspections, review and
processing of the application shall be completed, and the city clerk shall make a recommendation to
the city commission to approve or deny the marihuana facility permit.
(k) The city commission shall approve or deny a permit within 120 days of receipt of the completed
application and fees. The processing time may be extended upon written notice by the city for good
cause, and any failure to meet the required processing time shall not result in the automatic grant of
the permit. No permit is valid until final approval of the city commission.
(l) The city has no obligation to process or approve any incomplete application. Any time period
provided under this article shall not commence until the city receives a completed application, as
determined by the city clerk. A determination of a complete application shall not prohibit the city from
requiring supplemental information. The city may delay an application while additional information is
requested including, but not limited to, requests for additional disclosures and documentation to be
furnished to the city clerk.
(m) If more qualified applications are received than the number of permits allowed for provisioning
centers or retails establishments in the B-1 and B-2 districts under this article, the city commission
may review and amend this article as it determines advisable.
(n) If applicant fails to comply with this article, a permit may be denied as provided under this article. In
addition to failing to comply with this article, a permit may be denied for the following reasons:
(1) The applicant made a material misrepresentation on the application.
(2) The applicant fails to correct any deficiencies in the application or supply additional required
information.
(3) The applicant fails to satisfy compliance with the municipality, state law, or this article.
(4) The applicant is operating a commercial marihuana facility without a current, valid permit.
Any denial of a permit shall be in writing and shall state the reason for the denial.
(o) Denial of permit by the City Commission may be appealed to the circuit court of this state.
Sec. 46-508. - Conduct of permit holder.
(a) Each permit holder shall, as a condition of obtaining and maintaining a permit, agree to comply at all
times with applicable local and state building, zoning, fire, health and sanitation statutes, ordinances
and regulations.
(b) The premises shall be operated and maintained at all times consistent with responsible business
practices and so that no excessive demands will be placed upon public health or safety services, nor
any excessive risk of harm to the public health, safety or sanitation.
(c) Permit holder shall immediately notify the city clerk and update as required the information provided
on the application and the permit. Further, the permit holder shall notify the city clerk, within ten
business days, of any other change in the information required by this article or that may materially
affect the state license or the permit. Failure to do so may result in suspension or revocation of the
permit.
(d) An applicant or permit holder has a duty to notify the city clerk in writing within ten business days of
any pending criminal charge, and any criminal conviction or other offense, including but not limited
to, any violation of building, fire, or zoning codes, the Michigan Medical Marihuana Act (MCL
333.26421 et seq.), Medical Marihuana Facilities Licensing Act (MCL 333.27101 et seq.), Michigan
Medical Marihuana Tracking Act, (MCL 333.27901 et seq.), Michigan Regulation and Taxation
of Marihuana Act, (MCL 333.27951 et seq.), and all other applicable rules promulgated by the
State of Michigan, committed by the applicant, permit holder, any owner, principal, officer, director,
manager or employee relating to the cultivation, processing, manufacture, storage, sale, distribution,
testing or consumption of any form of marihuana within ten days of the event.
(e) The permit holder may not operate any other commercial marihuana facility in the permitted
premises or on the permitted property, or in its name at any other location within the city without first
obtaining a separate permit.
(f) A signed acknowledgement of the permit holder's intent to acquire and maintain a valid marihuana
facility license from the State of Michigan is a condition for issuance and maintenance of a
marihuana facility permit under this article. In the event of a lapse in the state issued medical
marihuana facility license, for any reason, the applicant may not continue operation of any
marihuana facility in the City of Adrian, unless and until a valid state license is reinstated or obtained.
(g) Failure to comply with the requirements contained in this article is a civil infraction.
Sec. 46-509. - Operational requirements.
A commercial marihuana facility issued a permit under this article and operating in the city shall at all
times comply with the following operational requirements, which the city commission may review and
amend from time to time as it determines reasonable.
(1) Commercial marihuana facilities shall comply with the zoning code, the building code, and the
property maintenance code at all times.
(2) The facility must hold a valid local permit and the state required commercial marihuana facility
license for the type of commercial marihuana facility carried out at the permitted property.
(3) Each commercial marihuana facility shall be operated from the permitted premises on the
permitted property. No commercial marihuana facility shall be permitted to operate from a
moveable, mobile or transitory location, except for a permitted and licensed secure transporter
when engaged in the lawful transport of marihuana.
(4) No person under the age of 18 shall be permitted to enter into the permitted premises without a
parent or legal guardian.
(5) Commercial marihuana facilities shall be closed for business and no sale or other distribution
of marihuana in any form shall occur upon the premises or be delivered from the premises
between the hours of 9:00 p.m. and 7:00 a.m.
(6) Permit holders shall at all times maintain a security system that meets state law requirements,
and shall also include:
a. Security surveillance cameras installed to monitor all entrances, along with the interior and
exterior of the permitted premises;
b. Burglary alarm systems which are professionally monitored and operated 24 hours a day,
seven days a week;
c. A locking safe permanently affixed to the permitted premises that shall store all marihuana
and cash remaining at the facility overnight;
d. All marihuana in whatever form stored at the permitted premises shall be kept in a secure
manner and shall not be visible from outside the permitted premises, nor shall it be grown,
processed, exchanged, displayed or dispensed outside the permitted premises;
e. All security recordings and documentation shall be preserved for at least 48 hours by the
permit holder and made available to law enforcement upon request for inspection.
(7) No commercial provisioning center shall be located within 1,000 feet of any of the following
uses:
a. A school, public or private, including pre-school through college or within 250 feet of any of
the following uses:
1. A church or house of worship located in a residential district.
2. A park or playground.
3. A state licensed day-care facility as defined in the City of Adrian Zoning Ordinance,
definition(s) 2.46.
4. A facility that provides substance abuse disorder services as defined by MCL
330.6230S.
(8) The amount of marihuana on the permitted property and under the control of the permit holder,
owner or operator of the facility shall not exceed the amount permitted by the state license.
(9) The marihuana offered for sale and distribution must be packaged and labeled in accordance
with state law. Provisioning centers are prohibited from selling, soliciting or receiving orders for
marihuana or marihuana products over the internet.
(10) No pictures, photographs, drawings, or other depictions of marihuana or marihuana
paraphernalia shall appear on the outside of any permitted premises nor be visible outside of
the permitted premises on the permitted property. The words "marihuana," "cannabis" and any
other words used or intended to convey the presence or availability of marihuana shall not
appear on the outside of the permitted premises nor be visible outside of the permitted premises
on the permitted property.
(11) The sale, consumption, or use of alcohol or tobacco products on the permitted premises is
prohibited. Smoking or consumption of controlled substances, including marihuana, on the
permitted premises is prohibited.
(12) All activities of commercial marihuana facilities, including without limitation, distribution, growth,
cultivation, or the sale of marihuana, and all other related activity permitted under the permit
holder's license or permit must occur indoors. The facility's operation and design shall minimize
any impact to adjacent uses, including the control of any odor by maintaining and operating an
air filtration system so that no odor is detectable outside the permitted premises.
(13) A patient may not grow his or her own marihuana at a commercial marihuana facility.
(14) No person operating a facility shall provide or otherwise make available marihuana to any
person who is not legally authorized to receive marihuana under state law.
(15) All necessary building, electrical, plumbing and mechanical permits must be obtained for any
part of the permitted premises in which electrical, wiring, lighting or watering devices that
support the cultivation, growing, harvesting or testing of marihuana are located.
(16) The permit holder, owner and operator of the facility shall use lawful methods in controlling
waste or by-products from any activities allowed under the license or permit.
(17) Marihuana may be transported by a secure transporter within the city under this article, and to
effectuate its purpose, only:
a. By persons who are otherwise authorized by state law to possess marihuana for
commercial purposes;
b. In a manner consistent with all applicable state laws and rules, as amended;
c. In a secure manner designed to prevent the loss of the marihuana;
d. No vehicle used for transportation or delivery of marihuana under this article shall have for
markings the words "marihuana," "cannabis," or any similar words; pictures or other
renderings of the marihuana plant; advertisements for marihuana or for its sale, transfer,
cultivation, delivery, transportation or manufacture, or any other word, phrase or symbol
indicating or tending to indicate that the vehicle is transporting marihuana.
e. No vehicle may be used for the ongoing or continuous storage of marihuana, but may only
be used incidental to, and in furtherance of, the transportation of marihuana.
(18) The city commission may impose such reasonable terms and conditions on a commercial
medical marihuana facility special use as may be necessary to protect the public health, safety
and welfare, and to obtain compliance with the requirements of this article and applicable law.
(19) No facility shall be operated in a manner creating noise, dust, vibration, glare, fumes, or odors
beyond the boundaries of the property on which the facility is operated; or creating any other
nuisance that hinders the public health, safety and welfare of the residents of the City of Adrian.
On motion by Commissioner Heldt, seconded by Commissioner Gauss, this Ordinance
was approved by a 6-0 vote.
INTRODUCTION ...............................................................January 21, 2020
SUMMARY PUBLISHED ......................................................January 28, 2020
ADOPTION ......................................................................February 3, 2020
COMPLETED PUBLICATION ............................................
EFFECTIVE DATE..............................................................February 18, 2020
Ord. 20-003. First reading and introduction of an ordinance to amend Chapter 18, Article
II of the Adrian City Code of Ordinances, titled Community Development, to add a new
Division 3, Development and Tax Increment Financing Plan, Sections 18-54 and 18-55.
*Public Hearing Scheduled for February 17, 2020.
INTRODUCTION……………………………………. February 3, 2020
RESOLUTIONS
R20-015 - CITY COMMISSION Resolution to appoint Chad Johnson to the Adrian City
Planning Commission for a three (3) year term
RESOLUTION
WHEREAS, a vacancy exists on the Adrian City Planning Commission; and
WHEREAS, Chad Johnson has expressed a willingness to serve on the Adrian City Planning
Commission; and
WHEREAS, the Adrian City Commission has given careful consideration to the appointment of
the above-named individual.
NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby, approve
the appointment of Chad Johnson to the Adrian City Planning Commission for a three (3) year term.
On motion by Commissioner Watson, seconded by Commissioner Strayer, this
Resolution was approved by a 6-0 vote.
R20-016 - APPROVAL OF NEZ APPLICATION FOR 412 EAST MAPLE, CITY OF ADRIAN,
LENAWEE COUNTY, MICHIGAN, PURSUANT TO AND IN ACCORDANCE WITH THE
PROVISIONS OF THE NEIGHBORHOOD ENTERPRISE ZONE ACT, PUBLIC ACT 147 OF 1992
WHEREAS, the owner of real property at 412 East Maple Street, Adrian, Michigan, has
submitted an application for a Neighborhood Enterprise Zone Certificate for the construction of a new
home at 412 East Maple Street in the southeast neighborhood (NEZ District #1) of Adrian as
presented in the application on file; and
WHEREAS, the applicant is not delinquent in any taxes related to the facility; and
WHEREAS, the subject property, upon completion of the construction activities, will constitute
a new facility within the meaning of PA 147 of 1992; and
WHEREAS, the applicant has supplied to the City of Adrian all of the items for a Neighborhood
Enterprise Application Certificate, including the following: (a) general description of the facility; (b)
general description of the proposed use of the new facility; (c) description of the general nature and
extent of the construction to be undertaken, and (d) a time schedule for undertaking and completing
the construction of the new facility.
NOW, THEREFORE, BE IT RESOLVED: that the application for a Neighborhood Enterprise Zone
Certificate with regard to the rehabilitation of real property with Tax ID XAO-205-5002-00, City of
Adrian, Lenawee County, Michigan, within the previously established NEZ District #1, is hereby
approved for a period of fifteen (15) years per the City of Adrian NEZ Policy.
Lynne Punnett
Habitat
Thanked the commission for their continued support. Very excited about this project. This will be the
first new construction in a long time. It has been over 10 years since a new home has been built in
the City. In April they will be breaking ground at the corner of Locust and Maple.
On motion by Commissioner Strayer, seconded by Commissioner Gauss, this
Resolution was approved by a 6-0 vote.
R20-017 - DEPARTMENT OF FINANCE APPROVAL of FY2019-20 SECOND QUARTER BUDGET
AMENDMENTS
RESOLUTION
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of
Government, provides for adjustments to the Adopted Budget; and
WHEREAS the Financial Forecast, prepared by the City of Adrian’s Finance Department has
identified several variances between current projections and Estimated Revenues and Appropriations
included in the Adopted and Amended FY2019-20 Budget, and recommends appropriate budget
amendments; and
WHEREAS the recommended budget amendments comply with the Uniform Budgeting and
Accounting Act requirement that no appropriations measure may be submitted to the City Commission
that would allow total expenditures, including an accrued deficit, to exceed total estimated revenues,
including an available surplus; and
WHEREAS the City Administrator has reviewed the Financial Forecast and proposed budget
amendments and recommends their adoption.
NOW THEREFORE BE IT RESOLVED that the Adrian City Commission authorizes the Finance
Department to amend the FY2019-20 Budget in accordance with the attached schedule entitled City of
Adrian FY2019-20 Second Quarter Recommended Budget Amendments.
BE IT FURTHER RESOLVED that the resulting Amended Budget shall comply with the Uniform
Budgeting and Accounting Act (Public Act 621 of 1978) for Local Units of Government, which requires
that no appropriations measure may be adopted in which total expenditures, including an accrued
deficit, exceed total estimated revenues, including an available surplus.
On motion by Commissioner Roberts, seconded by Commissioner Strayer, this
Resolution was approved by a 6-0 vote.
R20-018 - UTILITIES DEPARTMENT Wastewater Treatment Plant Bio-Solids Removal and
Land Application Contract Extension
WHEREAS the Adrian City Commission, by resolution CR16-030 dated June 6, 2016, through
the competitive bid process, authorized the engagement of Biotech Agronomics, Inc., of Beulah, MI in
the City’s Standard Professional Services Contract for removal and land application of bio-solids
generated at the Wastewater Treatment Plant, for a period of three (3) years with up to three (3) one-
year mutually agreeable contract extensions; and
WHEREAS the Adrian City Commission, by resolution R19-015 dated January 22, 2019,
approved the first of up to three one-year contract extensions to expire on December 31, 2019 at a
cost not to exceed $0.0334/gallon; and
WHEREAS Biotech Agronomics has offered a proposal for a second, one-year extension ending
December 31, 2020 at a cost not to exceed $0.0344/gallon; and
WHEREAS due to satisfactory performance, the Utilities Director recommends extension of the
contract for a one (1) year period ending December 31, 2020 at the proposed rate of $0.0344/gallon;
and
WHEREAS the City Administrator recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this resolution,
hereby authorizes the extension of the Bio-Solids Removal and Land Application contract with Biotech
Agronomics, Inc. of Beulah, MI, for a one (1) year period ending on December 31, 2020 at the
proposed rate of $0.0344/gallon.
BE IT FURTHER RESOLVED that, in the best interests of the City, the competitive bid process
be waived, in accordance with the City’s Purchasing Policy as specified in Chapter 12 of the City
Charter and Section 2-304 of the Codified City Ordinances.
On motion by Commissioner Roberts, seconded by Commissioner Strayer, this
Resolution was approved by a 6-0 vote.
R20-019 - UTILITIES DEPARTMENT Water Treatment Plant Lime Residual Removal and
Land Application Contract Extension
WHEREAS the Adrian City Commission, by resolution R16-073 dated June 20, 2016, through
the competitive bid process, authorized the engagement of Biotech Agronomics, Inc., of Beulah, MI in
the City’s Standard Professional Services Contract for removal and land application of residual lime
generated at the Water Treatment Plant, for a period of three (3) years with up to three (3) one-year
mutually agreeable contract extensions; and
WHEREAS the Adrian City Commission, by resolution R19-014 dated January 22, 2019,
approved the first of up to three one-year contract extensions to expire on December 31, 2019 at a
cost not to exceed $168,300.00 for removal of 15,000 yd
3
from the front lagoon and $16.22/yd
3
from
the back lagoon; and
WHEREAS Biotech Agronomics has offered a proposal for a second, one-year extension ending
December 31, 2020 at a cost not to exceed $175,032.00 for removal of 15,000 yd
3
from the front
lagoon and $16.90/yd
3
from the back lagoon; and
WHEREAS due to satisfactory performance, the Utilities Director recommends extension of the
contract for a one (1) year period ending December 31, 2020 at the proposed rate of $175,032.00 for
the front lagoon and $16.90/yd
3
for the back lagoon; and
WHEREAS the City Administrator recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this resolution,
hereby authorizes the extension of the Lime Residual Removal and Land Application contract with
Biotech Agronomics, Inc. of Beulah, MI, for a one (1) year period ending on December 31, 2020 at the
proposed rate of $175,032.00 for the front lagoon and $16.90/yd
3
for the back lagoon.
BE IT FURTHER RESOLVED that, in the best interests of the City, the competitive bid process
be waived, in accordance with the City’s Purchasing Policy as specified in Chapter 12 of the City
Charter and Section 2-304 of the Codified City Ordinances.
On motion by Commissioner Watson, seconded by Commissioner Roberts, this
Resolution was approved by a 6-0 vote.
R20-020 - PARKS & ENGINEERING SERVICES DEPARTMENT BALL, SOCCER, AND
FOOTBALL FIELD RENTAL RATES
RESOLUTION
WHEREAS the City of Adrian Parks & Engineering Services Department has completed a review
of the current ballfield rental rates throughout our City owned parks; and
WHEREAS it is believed that with the expansion of the Adrian Area Little League to include
support from the Adrian Public Schools that ballfield usage will be highly desirable this year; and
WHEREAS, there was no rental schedule developed for frequently used soccer and football
fields, the proposed rates now include soccer and football field rates to maximize use and revenue for
City fields; and
WHEREAS ballfield rates have been split into three categories; Local Teams (City of Adrian &
Lenawee County), Non-Local Teams and Outside Event Organizers, and Charitable or Non-Profit
Groups; and
WHEREAS each ballfield category includes pricing for weekday practices, weekday games, and
daily tournament costs; and
WHEREAS soccer and football field rates have been categorized by size and type; and
WHEREAS soccer and football field rates are discounted 40% for charitable or non-profit
organizations. (Specific information may be reviewed with the memo attachment).
NOW THEREFORE BE IT RESOLVED that the Adrian City Commission by this resolution hereby
accepts the proposed ballfield, soccer, and football field rental rate alterations.
On motion by Commissioner Heath, seconded by Commissioner Roberts, this
Resolution was approved by a 6-0 vote.
Mayor Heath clarified the confusion regarding the fee between a City of Adrian resident and
a non-local resident. She went on to explain that a non-local resident that lives in the
County would pay a different fee than a City of Adrian resident.
R20-021 - HUMAN RESOURCES DEPARTMENT Technical, Professional, and Office Workers
of Michigan (TPOAM) Union Contract Settlement
RESOLUTION
WHEREAS, the City of Adrian has recognized and engaged in collective bargaining with the
Technical, Professional, and Office Workers of Michigan (TPOAM) Union; and
WHEREAS, through good faith bargaining on the part of both parties, an agreement has been
reached covering the period from July 1, 2019 and including June 30, 2023, and is recommended for
approval by the City Administrator; and
WHEREAS, the terms of said agreement include the following:
1. The parties agree to the contract becoming effective upon ratification by both parties to and
including June 30, 2023 (4 years).
2. The terms of the contract shall be the same as the previous contract, as amended by this
Agreement.
3. Effective as soon as practicable after ratification, the pension multiplier shall be bridged for all
members of the bargaining unit to 2.00% with Final Average Compensation being calculated
on the basis of the Frozen FAC method.
4. Following ratification, new hires shall be enrolled in a Defined Contribution Pension Plan
through MERS. Provisions of the plan shall be as follows:
Employer contribution 5%; employee contribution 5% (pre-tax)
Fully vested after 5 years (participants will be credited with one vesting year for each 12-
months of continuous employment from the date of hire).
5. Wages:
Year 1 (at ratification): 5%
Year 2 (July 1, 2020): 4%
Year 3 (July 1, 2021): 3%
Year 4 (July 1, 2022): 2%
6. Effective the next possible payroll following ratification, employees shall receive a one-time
lump sum signing bonus in the amount of $1,000.
7. Employees shall be paid any step increases previously withheld under Public Act 54 on the
next possible payroll following ratification (retroactive to the employee anniversary date).
8. Effective at ratification, employees in pension divisions 10 and 22 shall begin contributing an
additional 1% of wages into their pension.
9. Effective July 1, 2021 (year 3 of the agreement), employees in divisions 10 and 22 shall begin
contributing an additional 1% of wages into their pension.
10. Effective July 1, 2022 (year 4 of the agreement), employees in pension 10 and 22 shall begin
contributing an additional 1% of wages into their pension.
11. Amend Article VIIIA- Temporary Employees, Section 1: All seasonal/temporary employees
shall be paid at a rate of $12.00 per hour.
12. Article XIV, Overtime, Section 1 (a): Rewrite as follows:
(a) Time worked in excess of eight (8), nine (9), or ten (10) hours in any one day, depending
on work schedule in place at that time.
13. Article XIV, Overtime, Section 6: Rewrite as follows:
(a) Plant Operators who are not scheduled to work will be called by seniority, senior Plant
Operator first, whose assignment will not result in working consecutive shifts.
(b) Plant Operators by seniority will be called where consecutive shifts will result
(c) Mechanic Relief Operators will be called by seniority, senior Mechanic Relief Operator first,
whose assignment will not result in working consecutive shifts.
(d) Mechanic Relief Operators will be called by seniority, senior Mechanic Relief Operator first,
whose assignment will result in working consecutive shifts.
(e) If either a Plant Operator or Mechanic Relief Operator is unavailable to work, the previous
shift will be held over for not more than 16 consecutive hours to work the shift in
question.
Consecutive shifts shall be defined as 16 hours
14. Amend Article XVI, Vacation, Section 4 as follows:
Vacation may be accumulated up to eight (8) weeks, but granting of more than two (2)
consecutive weeks of vacation is at the discretion of the department head, subject to the
approval of the City Administrator.
15. Amend Article XVI, Vacation, Section 8: Revise 1
st
sentence as follows:
If two (2) or more employees request permission to take their vacation at the same time,
preference shall be given to the employee with the greater amount of seniority, provided the
request was made prior to February 14
th
.
16. Amend Article XVII, Holidays, Section 1: Add Good Friday.
17. Amend Article XVII, Holidays, Section 1: Eligible employees shall also have two (2) paid
personal holidays, provided that said days shall be subject to approval of the employee’s
immediate supervisor with five (5) workdays notice where possible.
18. Amend Article XVIII, Sick Leave, Section 1: Regular, full-time seniority employees will earn
sick leave days at the rate of six (6) days per calendar year (pro-rated monthly) for each
month the employee worked at least one day for the City, to a maximum of twenty-five (25)
days. A day….
19. Article XIX, Special Leave, Section 1: Rewrite as follows:
Employees will be paid their regular City wages for training opportunities approved by the
Department Head which occur during normal work hours. In the event the employee has to
drive to training, they will be compensated according to the schedule below.
While it is recognized the City has the right to require attendance of employees at training
sessions, it is agreed that if attendance is required during off-duty hours, the employees will
receive compensatory time for such time spent in the training session. In the event an
employee is required to travel more than thirty (30) miles from the City of Adrian for such
training, travel time will be compensated according to the following schedule:
Distance from Adrian
to Training Location
Paid Travel Time
0 - 30 Miles
0
31 - 60 Miles
1 hour comp time
61 - 90 Miles
2 hours comp time
91 - 120 Miles
3 hours comp time
Over 120 Miles
City to pay for lodging (and three
hours comp time)
The City shall continue to make every effort (short of creating an overtime situation) to
schedule third shift plant operators for the first or second shift so they will not have to work on
the third shift the night before they are to take an examination for their license or attend a
scheduled training.
20. Amend Article XIX, Special Leave, Section 2 as follows:
In the event of a death in an employee’s immediate family, the City provides three (3) days of
paid bereavement leave. Immediate family includes spouse, child, parent, grandchild,
grandparent, brother, sister, half-brother, half-sister, or the spouses of any of them, brother-
in-law, sister-in-law and all such relationships established by marriage (i.e. “step”, “in-law”),
or arising from adoption or other legal arrangement such as guardianship.
In addition, one (1) day of paid leave will be provided for the death of maternal and paternal
aunts, uncles, nieces, nephews, ex-spouse, and the maternal and paternal aunts,
uncles, nieces and nephews of the ex-spouse.
21. Amend Article XXIX, Wage and Salary Schedule, Section 4: All employees in PSE
Classifications, and the Mechanic at the DPW Garage must have a valid CDL License (new
hires must obtain within 90-days). The City…
22. Parks & Forestry and Cemetery shall be designated as separate departments wherever
referenced in the agreement, including seniority and representation sections.
23. Remove “tree climber” from PSE IV Classification. Add “cemetery, Heritage Park, and
Street Sweeper” employees to PSE IV Classification language.
24. Clean up contract language to remove all references to “PSE I, PSE II, PSE III-A, PSE III-B”.
25. Any outstanding language items for which a tentative agreement is reached.
NOW, THEREFORE, BE IT RESOLVED that the Collective Bargaining Agreement between the
City of Adrian and the Technical, Professional, and Office Workers Association of Michigan (TPOAM) is
hereby approved, and the Mayor and City Clerk are authorized to execute said agreement on behalf of
the City of Adrian.
On motion by Commissioner Gauss, seconded by Commissioner Strayer, this
Resolution was approved by a 6-0 vote.
MOTION TO ADJOURN 7:17 PM
On motion by Commissioner Strayer, seconded by Commissioner Roberts, the motion
to adjourn was approved by an all yes vote.
The next regular meeting of the Adrian City Commission will be held at 7:00 pm on Monday,
February 17, 2019 at the City Chambers Building, 159 E. Maumee Street, Adrian, MI 49221.
Angela Heath Robin Connor
Mayor City Clerk
MINUTES
ADRIAN CITY COMMISSION
SPECIAL MEETING
February 3, 2020 @ 5:30PM
The Commission began the special meeting at 5:30 pm.
Official proceedings of the February 3, 2020 special meeting of the City Commission, Adrian,
Michigan.
The special meeting was opened with a moment of silence followed by the Pledge of
Allegiance.
Mayor Heath in the Chair
PRESENT: Mayor Heath &, Commissioners Heldt, Roberts, Strayer, Watson and Gauss.
III. DISCUSSION OF COLLECTIVE BARGAINING AGREEMENT
Mayor Heath commented that as a negotiating party the city has the option to request a
closed hearing for strategy and negotiation sessions connected with the negotiation of a
collective bargaining agreement.
Mayor Heath asked for a motion to go into closed session under Section 8c of the
Open Meetings Act.
A motion was made by Commissioner Gauss to go into closed session with the
individuals assigned to the city negotiating team to discuss the collective bargaining
agreement for TPOAM. This motion was seconded by Commissioner Heldt. The motion to
go into closed session was approved by a 6-0 vote.
MOTION TO ADJOURN
On motion by Commissioner Watson, seconded by Commissioner Strayer, the motion
to adjourn the special meeting was approved by an all yes vote.
CHECK REGISTER
February 17, 2020
I have examined the attached vouchers and recommend approval of them for
payment.
__________________________________
Nathan Burd
City Administrator
NB:mld
RESOLVED, that disbursements be and they are hereby authorized for
warrants directed to be drawn on the City Treasurer for the following:
Utility Department Vouchers
Vouchers ................................................................
......
$0.00
General Fund
Vouchers #24243 through #24252
................................
$14,424.77
Clearing Account Vouchers
amounting to.............................................................
$989,572.50
TOTAL EXPENDITURES ................................
.............................
$1,003,997.27
On motion by Commissioner , seconded by
Commissioner , this resolution was ____________
by a _______ vote.
Februar
y
17, 2020 GENERAL FUND
CHECK REGISTER
CHECK# AMOUNT PAYEE DESCRIPTION
24243 -$ City of Adrian Utilities EFT Payment
24244 -$ City of Adrian Utilities EFT Payment
24245 65.00$ State of Michigan Plate Renewals
24246 3,006.55$ Kent Communications, Inc. Postage - Assessment Notices
24247 1,720.67$ Lenawee Fuels, Inc. Fuel - Oakwood Cemetery
24248 1,331.26$ Kent Communications, Inc. Postage - City Brochures
24249 7,414.05$ Nola's Transportation Dart Payroll - 2/14/20
24250 887.24$ Avery Oil & Propane Fuel - Miles Drive
24251 -$ City of Adrian Utilities EFT Payment
14,424.77$
-$ Less : Check
14,424.77$
February 17, 2020
INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN, MICHIGAN
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EXP CHECK RUN DATES 02/17/2020 - 02/17/2020
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Amount Rejected
Amount Owed
Amount Claimed
Claimant
2,140.00
AARON HUNT
1.
6,512.22
ACCUMED GROUP
2.
14,972.31
ADRIAN CHARTER TOWNSHIP
3.
259.00
ADRIAN COMMUNICATIONS
4.
754.46
ADRIAN ELECTRIC & GENERATOR
5.
349.00
ADRIAN FABRICARE CENTER INC.
6.
20.17
ADRIAN HARDWARE & SUPPLY CO
7.
6,199.57
ADRIAN MECHANICAL SERVICES CO
8.
1,193.57
ADRIAN NAPA
9.
54.75
ADRIAN PAINTERS SUPPLY & EQUIPMENT
10.
20.95
ADRIAN WATER CONDITIONING INC
11.
128.24
ADVANCE AUTO PARTS COMMERCIAL CHRG
12.
300.00
ALL AMERICAN SEWER & DRAIN
13.
177.28
AMERICAN OFFICE SOLUTIONS, INC.
14.
66.99
ANN ARBOR WELDING SUPPLY
15.
157.00
APPLE MAT RENTAL
16.
2,297.01
AUMA ACTUATORS INC
17.
29.98
AUTO ZONE COMMERCIAL
18.
473,427.60
BANK OF NEW YORK MELLON
19.
7.18
BATTERY WHOLESALE
20.
1,543.61
BELL FORD-LINCOLN, INC.
21.
27.49
BIG C LUMBER
22.
424.00
BRAD HUSAK
23.
1,975.36
BRAKES-N-MORE
24.
1,238.45
BRONDES FORD LINCOLN OF MAUMEE
25.
283.95
BUCK & KNOBBY EQUIP CO INC
26.
201.26
CANON SOLUTIONS AMERICA
27.
5,815.33
CARTER LUMBER
28.
6,127.00
CARUS CORPORATION
29.
13.90
CASTEELE, BARBARA
30.
671.86
CDW-G COMPUTER SUPPLIES
31.
187.92
CERTIFIED LABORATORIES
32.
6,692.28
CHEMTRADE CHEMICALS
33.
10.75
COY, MANDY
34.
2,428.36
CROSSROADS SHOPPING CENTER
35.
90.00
D PRINTER, INC.
36.
1,774.83
D&P COMMUNICATIONS, INC.
37.
30.76
DELEON, IRMA
38.
17,281.27
DETROIT SALT
39.
3,657.63
DINGES FIRE COMPANY
40.
9,330.49
DUKE'S ROOT CONTROL INC
41.
6,140.75
EJ USA, INC.
42.
591.00
EMERGE
43.
796.58
EMERGENCY MEDICAL PRODUCTS INC
44.
175.00
EMERGENT RESPIRATORY
45.
25,000.00
ENVIRONMENTAL SYSTEMS
46.
20.07
ERIC ADAMS
47.
383.43
FAMILY FARM AND HOME
48.
762.98
FASTENAL COMPANY
49.
294.02
FORT MEIGS AUTO ELECTRIC
50.
INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN, MICHIGAN
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User: NOWEN
DB: Adrian
EXP CHECK RUN DATES 02/17/2020 - 02/17/2020
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Amount Rejected
Amount Owed
Amount Claimed
Claimant
37.00
FSSOLUTIONS
51.
6.99
GALLANT & SON
52.
728.22
GALL'S LLC
53.
275.00
GLOBAL ENVIROMENTAL CONSULTING LLC
54.
85.07
GRAINGER INC.
55.
5,720.00
GRAYMONT WESTERN LIME INC.
56.
45.55
GREAT LAKES ACE
57.
546.00
GREAT LAKES SECURITY
58.
1,102.00
HADDEN TIRE COMPANY
59.
1,879.88
HALLAHAN & ASSOCIATES, PC
60.
4,256.00
HENAGAN & ASSOCIATES PLLC
61.
21.99
HOBBY LOBBY
62.
572.16
HORST TIRE LLC
63.
180.00
INSIGNIA GRAPHICS, INC.
64.
537.63
JACK DOHENY SUPPLIES INC
65.
544.40
JACKSON TRUCK SERVICE INC.
66.
8,632.81
K & B ASPHALT SEALCOATING, INC
67.
100.00
KIWANIS CLUB OF ADRIAN
68.
14.73
KONICA MINOLTA BUSINESS SOLUTIONS
69.
140.49
LANSING SANITARY SUPPLY INC
70.
1,115.48
LENAWEE COUNTY PRINTER
71.
2,481.00
LENAWEE MEDIA GROUP
72.
201.98
LENAWEE TIRE & SUPPLY CO, INC.
73.
211.00
LLOYD'S REPAIR SERVICE
74.
1,300.40
LOWE'S CREDIT SERVICES
75.
418.75
LYDEN OIL COMPANY
76.
1,008.00
MATHESON TRI-GAS, INC.
77.
21.93
MCGOWAN ELECTRIC SUPPLY INC
78.
1,320.00
MFI MEDICAL EQUIPMENT, INC.
79.
30.00
MICHIGAN FIRE INSPECTOR'S SOCIETY
80.
57,119.00
MICHIGAN MUNICIPAL WORKER'S
81.
1,349.98
MICHIGAN PIPE & VALVE INC
82.
2,295.00
MICHIGAN SECTION-AWWA
83.
336.00
MICHIGAN STATE UNIVERSITY
84.
25.00
MICHIGAN-SHIGA SISTER STATE
85.
66.24
MT BUSINESS TECHNOLOGIES, INC
86.
143,052.47
MUNICIPAL EMPLOYEES' RETIRE
87.
211.19
NATHAN KANE
88.
50.19
OHIO CAT
89.
130.00
OLIVER OF ADRIAN, INC.
90.
80.00
PACE ANALYTICAL SERVICES
91.
52.45
PEERLESS SUPPLY INC
92.
273.00
PREIN & NEWHOF ENGINEERS
93.
1,701.70
PROFESSIONAL PUMP INC
94.
390.50
PRO-MED UNIFORM
95.
183.97
QUILL CORPORATION
96.
156.53
R&R FIRE TRUCK REPAIR, INC.
97.
56.10
REDLINE EQUIPMENT
98.
420.00
REGIONAL WATER AUTHORITY
99.
9,424.00
ROPES & RIGGING TREE SERVICE, LLC
100.
INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN, MICHIGAN
3/3
Page:
02/11/2020 02:58 PM
User: NOWEN
DB: Adrian
EXP CHECK RUN DATES 02/17/2020 - 02/17/2020
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Amount Rejected
Amount Owed
Amount Claimed
Claimant
393.63
SHARE CORPORATION
101.
343.35
SHERWIN-WILLIAMS CO
102.
897.20
SPECTRUM PRINTERS INC
103.
324.24
SPENCER MANUFACTURING INC.
104.
301.00
STATE INDUSTRIAL PRODUCTS
105.
497.19
STEVENS DISPOSAL
106.
120.00
TAMARIS HENAGAN
107.
12.51
THEE OLD MILL LLC
108.
410.79
THOMSON WEST
109.
44.22
TIM ROBERTS
110.
301.00
TOBY'S INSTRUMENT SHOP INC
111.
500.00
TOTAL ENERGY SYSTEMS, LLC
112.
4,070.00
TRAILER SALES OF MICHIGAN
113.
3,426.09
TRI-COUNTY INTERNATIONAL TRUCKS INC
114.
5,830.00
TTB CLEANING LLC
115.
780.38
ULINE
116.
3,397.11
UNIQUE PAVING MATERIALS CORP
117.
145.62
USA BLUEBOOK
118.
1,344.00
UTILITIES INSTRUMENTATION SERVICE I
119.
5,522.06
VAN BRUNT TRANSPORT INC
120.
350.00
VAN ERT'S, LLC
121.
792.52
VERIZON WIRELESS
122.
101,175.81
VISU-SEWER, INC.
123.
2,000.00
W L E N RADIO
124.
256.52
WATSON-MARLOW INC
125.
210.00
WEBER CENTER
126.
8.90
WILLMS, TIFFANY
127.
907.00
WORKSPHERE OCCUPATIONAL MEDICINE
128.
1,265.97
ZEP MANUFACTURING CO
129.
989,572.50
***TOTAL ALL CLAIMS***
REGULAR AGENDA
SO-1 February 17, 2020
SPECIAL ORDER
The Mayor called for the hearing and consideration of comments regarding the consideration
of the proposed Amendment No. 1 to the Development and Tax Increment Financing Plan.
Discussion
When the Mayor call for final objections___________________________________
________________________________________________________________________
and he declared the hearing closed.
Amendment No. 1 to the
Development and Tax Increment Financing Plan for the
Downtown Development Authority of the City of Adrian
I. INTRODUCTION
The City of Adrian’s Development and Tax Increment Financing Plan (the “Plan”) was
approved by the Downtown Development Authority (“DDA”) on January 23, 1990, and adopted
by the City Commission, after public hearing, on March 5, 1990. The plan provided for its duration
to be thirty (30) years. To date, the plan has functioned well, and the boundaries of the DDA
have remained consistent. The Tax Increment Financing Plan (TIF) has remained necessary to
addressing the conditions noted in the Development Plan and in achieving its goals. The purpose
of this first amendment is to extend the life of the Plan for five (5) years, until March 5, 2025.
II. CONDITIONS TO BE ADDRESSED
The Plan noted the following existing conditions that needed to be addressed:
Deteriorated/blighted buildings. Within the boundaries of Adrian’s Historic District,
such buildings should be rehabilitated, particularly if they are classified as significant
(“pivotal”) structures.
Uses “inappropriate” to the downtown area, i.e. uses that occupy relatively large land
areas without generating significant pedestrian and/or economic activity that inter-
relates with other downtown businesses.
Lack of expansion opportunities for appropriate downtown businesses that want to
grow within the downtown area.
Parcel sizes and ownership patterns which make assembly of economically feasible
development parcels for desired uses (e.g. office; housing) difficult.
Inadequate parking capacity to support an increased concentration of activity in
downtown’s “core” area and to make more intensive/productive use of existing
buildings possible.
While progress has been made on these issues, particularly parking capacity, the conditions
remain significant issues to be addressed, particularly deteriorated and blighted properties and
inappropriate uses in the downtown core.
III. GOALS
The Plan identified several broad goals, namely:
To accommodate and encourage the development of central business, government, shopping,
entertainment, cultural, recreational and residential functions in order to strengthen downtown’s
role as a focus of economic and social activity for the community and the region (Lenawee
County).
To encourage a more significant scale of private reinvestment in the downtown area including
new construction and the substantial rehabilitation of existing buildingsespecially the return of
vacant or underutilized upper story space to productive use.
To build a base of market support for existing and expanded retail and service use (including
restaurant and entertainment) within the downtown area by encouraging the expansion of
downtown’s employee, resident and visitor populations.
To improve the quality of downtown’s public environment (streets, sidewalks, parking and open
spaces) and its pedestrian orientation.
These remain important goals for the Development Area.
IV. STRATEGIES
Strategies, identified by the Plan, to accomplish the desired goals include:
Expand office and residential uses within the Development Area as a strategy for building market
support for the retail and business service uses
.
Allow higher densities of office, retail, housing and entertainment development within this zone.
Provide public access and recreational open spaces along the Raisin River.
Modify the front yard setback requirements in the Office Service (OS-1) and Local Business (B-1)
zones within the Development Area to disallow off-street parking within the setback and/or the
front yard.
That development within the “core” area of downtown be allowed to be no less than two stories
in height to insure the maintenance of an urban development pattern and the efficient utilization
of land.
The formulation of new ordinances governing minimum landscape standards and the design and
placement of signs within the Development Area is recommended.
Existing improvements may be removed or altered.
A variety of planning and marketing activities should be undertaken.
Public improvements within the Development Area will be used as a catalyst for implementing
specific private investment commitments and/or which are not related to specific private
investments, but benefit the Development Area more generally.
The DDA may, based on the goals and processes established in the TIF Plan, work with the City to
pursue a cooperative improvement effort in the Development Area.
The DDA may option or acquire title to private properties in the Development Area to
accomplish the objectives of the Development Plan by reversing blight and creating
opportunities for significant new private investment.
These strategies remain valid and appropriate for accomplishing the Plan’s goals and
objectives. The Plan established a Public Improvements Program process as its implementation
mechanism, and this process remains valid.
V. TIF PLAN
Funds from the Plan’s tax increment revenues are critical to achieving the Plan’s
continuing mission. For a variety of reasons, actual tax increment revenues have lagged behind
the Plan’s projections. Exhibit 1 to this Amendment details the revenues collected by the TIF to
date and the anticipated revenues to be generated over the five-year term of this extension.
Because the Plan’s goals, and the strategies for their achievement, remain relevant and partially
unrealized, and because overall tax increment revenues have not been as substantial as had been
originally envisioned, it is important for the tax capture to continue, uninterrupted, during the
term of this extension.
VI. EXTENSION OF THE PLAN
By way of this first amendment, the term of the Plan is extended for five (5) years, until
March 5, 2025.
On Motion by Commissioner _______ seconded by Commissioner _________, this
Ordinance was ______________ by a ____ vote.
DOWNTOWN AREA CITIZENS’ COUNCIL RECOMMENDATION: 12-19-2019
DOWNTOWN DEVELOPMENT AUTHROITY RECOMMENDATION: 01-08-2020
INTRODUCTION OF ORDINANCE OF APPROVAL BY CITY COMMISSION: 02-03-2020
SUMMARY PUBLISHED:
PUBLIC HEARING HELD:
ADOPTION OF ORDINANCE OF APPROVAL BY CITY COMMISSION:
COMPLETE PUBLICATION:
EFFECTIVE DATE:
ORDINANCE NO. 20-003
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES, CITY OF ADRIAN BY
AMENDING THE CODE OF ORDINANCES, CITY OF ADRIAN, MICHIGAN AS
PROVIDED FOR HEREIN
The City of Adrian Ordains That CHAPTER 18, COMMUNITY DEVELOPMENT, ARTICLE
II, DOWNTOWN DEVELOPMENT, be amended to add a new DIVISION 3, DEVELOPMENT
AND TAX INCREMENT FINANCING PLAN, SECTIONS 18-54 & 18-55, to read as follows:
Chapter 18 – COMMUNITY DEVELOPMENT
|
ARTICLE II. DOWNTOWN DEVELOPMENT AUTHORITY
SEC. 18-51. - CREATED.
A downtown development authority is hereby created in the city pursuant to Public Act No. 197
of 1975 (MCL 125.1651 et seq.).
SEC. 18-52. - BOUNDARIES.
The boundaries of the downtown development authority shall be as follows:
(1) Original plat:
Lots 1, 2, 3, 4, 5, 6, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 24, 25, 26, 27, 28, 29, 30,
31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 59, 60, 61, 62,
63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87, 88,
89, 90, 91, 92, 93, 94, 95, 96, 97, 98, 99, 100, 101, 102, 103, 104, 105, 106, 107, 108, 109, 110,
111, 112, 113, 114, 115, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125, 126, 127, 128, 129,
130, 131, 133, 135, 137, 139, 141, 181, 182, 183, 184, 185, 186, 187, 189, 190, a strip of land 20
feet wide between lots 190 and 191, 191, 192, 193 and 194.
(2) James Berry's subdivision of the Comstock Homestead:
Lots 1—43.
(3) Assessor's plat no. 1:
Block 2, lots 1—12.
(4) Assessor's plat no. 2:
Block 1, lots 1—17; block 2, lots 1—9; block 3, lots 1—7; block 4, lots 1, 2 and 3; and block 7,
lots 1—4.
(5) Assessor's plat no. 3:
Block 1, lots 1—6.
(6) Assessor's plat no. 11:
Block 1, lot 1; block 2, lots 1—12; and block 3, lots 1—4.
(7) Assessor's plat no. 14:
Lots 2, 3, 4 and 5, except a portion of a lot described as beginning at the southwest corner of lot
2, thence north 78° 44′ east 110 feet; thence north 11° 05′ west 78 feet; thence north 86° 15′ west
50.2 feet; thence south 22° 55′ west 109.8 feet to the point of beginning, known as 402 West
Maumee Street.
(8) Nixon's subdivision of village lot in the city:
Lots 1 and 2.
(9) Other land bound on the north by the south line of East Maumee Street, on the east by the
west line of South Broad Street, on the south by lots 64 and 65 of the original plat and on the
west by lot 35 of the original plat (Masonic Temple).
(10) Land bound on the west by the east line of Wolverton (or College Avenue), on the north
by the south line of West Maumee Street, on the east by the west line of South Winter Street and
on the south by the north line of James Berry's subdivision to the Comstock Homestead.
SEC. 18-53. - OPERATION.
The downtown development authority shall have the powers and duties, and shall operate as
provided in Public Act No. 197 of 1975 (MCL 125.1651 et seq.).
DIVISION 3. DEVELOPMENT AND TAX INCREMENT FINANCING PLAN.
SEC. 18-54 – FINDINGS
1. A Development and Tax Increment Financing Plan (the “TIF Plan”) was approved by
the Adrian Downtown Development Authority (“DDA”) on January 23, 1990 and
approved by the City Commission for the City of Adrian on March 5, 1990, after a
public hearing held on that date.
2. The TIF Plan was initially approved for 30 years, with an expiration date of March 5,
2020.
3. The City has developed Amendment No. 1 to the TIF Plan (“Amendment No. 1”), on
file with the City Clerk, extending the life of the TIF Plan until March 5, 2025, because
it has found that the conditions that led to the adoption of the TIF Plan continue to
prevail and because the goals and strategies outlined in the TIF Plan continue to be
appropriate for and beneficial to the DDA.
4. On December 19, 2019, after an opportunity for input, the Adrian Downtown Area
Citizens Council approved a resolution to recommend approval of Amendment No. 1.
5. At the January 8, 2020 meeting of the DDA, its board passed a resolution to recommend
approval of Amendment No. 1 to the TIF Plan.
6. The TIF Plan, as amended by Amendment No. 1, meets the requirements set forth in
Act 57 of the Public Acts of 2018, the Recodified Tax Increment Financing Act, as
amended (the “Act”).
7. Public services, such as fire and police protection and utilities, remain adequate to
service the DDA district.
8. The TIF Plan, as amended by Amendment No. 1, constitutes a continuing public
purpose.
9. The City Commission has set a public hearing for Monday, February 17, 2020 on the
ratification of the TIF Plan and consideration of approval of Amendment No. 1, as
required by the Act before adoption of that amendment.
SEC. 18-55 - DETERMINATION, RATIFICATION, AND ADOPTION
Based on the foregoing findings, the City Commission ratifies the TIF Plan and adopts
Amendment No. 1 thereto to be effective in accordance with Section 7.5 of the City
Charter.
INTRODUCTION......................................................................
SUMMARY PUBLISHED............................................................
ADOPTION................................................................................
COMPLETE PUBLICATION............................................................
EFFECTIVE DATE......................................................................
On Motion by Commissioner _______ seconded by Commissioner _________, this Ordinance
was ______________ by a ____ vote.
February 11, 2020
MEMORANDUM
TO: Honorable Mayor and City Commission
FROM: Gregory M. Elliott, AICP
Director Community Development
RE: 1370 Divisions St. Proposed Rezoning
B-4 Shopping Center District to B-2 Community Business District
The applicant is requesting rezoning of a portion of the Meijer lot (outlined in red), which it intends
to purchase. They are proposing a small commercial strip center with a drive through for a food
service establishment. The B-4 District does not allow for drive-through restaurants, whereas the
B-2 District does. It is also the case that the B-4 District effectively requires larger lot sizes because
of the setbacks associated with that district, which is intended for large-scale developments. The
area surrounding Meijer, as well as the area surrounding Adrian Mall, has developed with a number
of smaller, commercial outlots over time. Likewise, the area south of US-223 in Madison Township
is characterized by a number of smaller, commercial sites, including drive through uses. Thus, the
Planning Commission concurred with staff that a smaller commercial site such as the applicant
proposes to create is consistent with the Future Land Use Plan.
At the Regular Meeting of the City of Adrian Planning Commission held on February 4, 2020, the
Planning Commission adopted the attached resolution to recommend approval of this rezoning to
the City.
Division
Barrington
217
1368
1369
1340
254
244
1357
1357
1348
244
1340
1341
ORDINANCE NO. 20-003
AN ORDINANCE TO AMEND THE CODE OF ORDINANCES, CITY OF ADRIAN, BY
AMENDING THE CITY OF ADRIAN ZONING ORDINANCE AS PROVIDED FOR HEREIN.
The City of Adrian Ordains:
1. That Section 3.1 of Article III of the City of Adrian Zoning Ordinance,
and the Zoning Map to which reference is therein made, is amended to
the extent of Rezoning the following property hereinafter described from
B-4, Shopping Center District, to B-2, Community Business District.
2. Parcel described as follows:
A PART OF THE SOUTHEAST ¼ OF SECTOIN 11, TOWN 7 SOUTH, RANGE
3 EAST, CITY OF ADRIAN, LENAWEE COUNTY, MICHIGAN, BEING MORE
DESCRIBED AS: COMMENCING AT THE SOUTH ¼ CORNER OF SAID
SECTION 11; THNCE N 01°43’00” W 337.29 FEET ALONG THE NORTH-
SOUTH ¼ LINE OF SAID SECTION 11 ALSO BEING THE CENTERLINE OF
DIVISION STREET (66 FEET WIDE R.O.W.; THENCE S 88°10’14” W
33.00 FEET TO THE POINT OF BEGINNING SAID POINT BEING ON THE
WESTERLY RIGHT-OF-WAY LINE OF SAID DIVISIONS STREET; THENCE
S 88°10’14” W, 285.89 FEET; THENCE N 01°43’00” W, 143.71 FEET;
THENCE ON A CURVE TO THE RIGHT 21.95 FEET (RADIUS=14.00’,
CHD.= 19.77 FEET, CHD. BRG.= N43°12’02” E) THENCE N 88°07’05” E,
99.31 FEET; THENCE S 80°39’33” E, 66.03 FEET; THENCE N 88°08’30”
E, 94.97; THENCE S 74°48’34” E, 13.43 FEET TO A POINT ON THE
WESTERLY RIGHT-OF-WAY LINE OF SAID DIVISIONS STREET; THENCE
S 01°43’00” E ALONG SAID DIVISION STREET 141.10 FEET TO THE
POINT OF BEGINNING, CONTAINING 43,243.01 S.F. OR .099 ACRE AND
SUBJECT TO ANY AND ALL EASEMENTS OF RECORD.
3. More commonly known as: 1370 Division St. (XA0-100-0006-07).
INTRODUCTION……………………………………………………………………… . February 17, 2020
SUMMARY PUBLISHED .....................................................
ADOPTION .....................................................................
COMPLETED PUBLICATION ...............................................
EFFECTIVE DATE .............................................................
On Motion by Commissioner___________, supported by Commissioner ______ ,
this ordinance was adopted by a __________vote.
R20-022 February 17, 2020
RE: CITY COMMISSIONResolution to appoint Charles Chase to the Adrian City
Ethics Board for a three (3) year term
RESOLUTION
WHEREAS, a vacancy exists on the Adrian City Ethics Board; and
WHEREAS, Charles Chase has expressed a willingness to serve on the Adrian City
Ethics Board; and
WHEREAS, the Adrian City Commission has given careful consideration to the
appointment of the above-named individual.
NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,
approve the appointment of Charles Chase to the Adrian City Ethics Board for a three (3)
year term.
On motion by Commissioner ___________________________, seconded by
Commissioner _____________________________, this resolution was _______________
by a _________________ vote.
R20-023 February 17, 2020
RE: CITY COMMISSIONResolution to appoint Kyle O’Connor to the Adrian City
Ethics Board for a two (2) year term
RESOLUTION
WHEREAS, a vacancy exists on the Adrian City Ethics Board; and
WHEREAS, Kyle O’Connor has expressed a willingness to serve on the Adrian City
Ethics Board; and
WHEREAS, the Adrian City Commission has given careful consideration to the
appointment of the above-named individual.
NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,
approve the appointment of Kyle O’Connor to the Adrian City Ethics Board for a two (2) year
term.
On motion by Commissioner ___________________________, seconded by
Commissioner _____________________________, this resolution was _______________
by a _________________ vote.
R20-024 February 17, 2020
RE: CITY COMMISSIONResolution to appoint Richelle Carson-Emmendorfer to
the Adrian City Ethics Board for a two (2) year term
RESOLUTION
WHEREAS, a vacancy exists on the Adrian City Ethics Board; and
WHEREAS, Richelle Carson-Emmendorfer has expressed a willingness to serve on the
Adrian City Ethics Board; and
WHEREAS, the Adrian City Commission has given careful consideration to the
appointment of the above-named individual.
NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,
approve the appointment of Richelle Carson-Emmendorfer to the Adrian City Ethics Board
for a two (2) year term.
On motion by Commissioner ___________________________, seconded by
Commissioner _____________________________, this resolution was _______________
by a _________________ vote.
R20-025 February 17, 2020
RE: CITY COMMISSIONResolution to appoint Sharese Mathis to the Adrian City
Ethics Board for a one (1) year term
RESOLUTION
WHEREAS, a vacancy exists on the Adrian City Ethics Board; and
WHEREAS, Sharese Mathis has expressed a willingness to serve on the Adrian City
Ethics Board; and
WHEREAS, the Adrian City Commission has given careful consideration to the
appointment of the above-named individual.
NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,
approve the appointment of Sharese Mathis to the Adrian City Ethics Board for a one (1)
year term.
On motion by Commissioner ___________________________, seconded by
Commissioner _____________________________, this resolution was _______________
by a _________________ vote.
R20-026 February 17, 2020
RE: CITY COMMISSIONResolution to appoint Sheila Schwartz to the Adrian
City Ethics Board for a one (1) year term
RESOLUTION
WHEREAS, a vacancy exists on the Adrian City Ethics Board; and
WHEREAS, Sheila Schwartz has expressed a willingness to serve on the Adrian City
Ethics Board; and
WHEREAS, the Adrian City Commission has given careful consideration to the
appointment of the above-named individual.
NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,
approve the appointment of Sheila Schwartz to the Adrian City Ethics Board for a one (1)
year term.
On motion by Commissioner ___________________________, seconded by
Commissioner _____________________________, this resolution was _______________
by a _________________ vote.
.
MEMO
Date: January 20, 2020
To: Nathan Burd, City Administrator
From: Cindy L. Prue, Finance Director
Re: Thelma H. Swigert Estate Endowment Trust Policy Revision
In October of 2006, the City of Adrian was the beneficiary of a bequest from the Thelma
H. Swigert Estate. The original distribution of funds totaled $461,028. Over the years
these funds have been used for equipment and renovations at the Piotter Senior Center.
Some funds have also been used to offset costs of running the center. A policy was put
into place in September of 2007 to try and ensure sustainability of the bequest by placing
the funds in a investment to try and protect the corpus of the bequest. The policy put into
place a restraint that the funds not decrease in value below $400,000.
A stipulation in the Last Will and Testament also states that “In the event said share shall
not be used for said purpose within fifteen (15) years after date of distribution, then said
funds shall be distributed to….”. In working with Lenawee County administration, no
major renovations have been done to the Piotter Center in some years. The facility is in
need of updates to the kitchen area, overall flooring and other renovations. At this time,
we are asking that the policy approved on September 17, 2007 be amended to remove the
minimum allowable value of the trust so needed improvements can be made to the Piotter
Center before the fifteen year stipulation expires.
CITY OF ADRIAN
THELMA H. SWIGERT ESTATE
Endowment Trust Policy Statement
May 2, 2007
Revised February 17, 2020
Source and Amount of Funds
The City of Adrian is the beneficiary of a bequest from the Thelma H. Swigert Estate
(Probate Court Case #11-0149-010), which has been distributed in the following
amounts:
Date Amount
October 19, 2006 $201,289.72
November 16, 2006 234,738.00
April 9, 2007 25,000.00
Total-to-Date $461,027.72
Covenant of the Swigert Will
Pursuant to Mrs. Swigert’s final will and testament, the aforementioned funds were
bequeathed to the City of Adrian to be used for “an adult community center…for the
improvement or refurbishing of said center, or…in an endowment so that the income may
be used for operating expenses.”
City of Adrian - Swigert Endowment Trust Policy
Consistent with the intent of Mrs. Swigert’s wishes as expressed in her last will and
testament, the City of Adrian has established the Thelma H. Swigert Endowment Trust
(Account # 702-000.00-329.000), to be jointly administered by the City of Adrian
Finance Department and Department of Parks & Recreation, under the supervision of the
City Administrator. Funds shall be deposited in a financial institution that has a local
presence within the City of Adrian and will be allocated sixty-five (65%) percent to
investment grade common stock, with the balance, thirty-five (35%) percent allocated to
fixed income investments and cash equivalents.
Distribution of Funds
Investment earnings from the Thelma H. Swigert Endowment Trust shall be distributed to
the City of Adrian on an annual basis in accordance with the “Total Return” distribution
approach to trust management. Specifically, an amount not to exceed four and one-half
(4.5%) percent of the total value of the trust portfolio shall be distributed to the City of
Adrian at the beginning of each fiscal year, July 1, with the limitation that at no time shall
the corpus of the trust be allowed to decrease in value below $400,000 due to fund
distributions.
Use of Funds
Funds derived from the Thelma H. Swigert Endowment Trust investment earnings that
are ultimately distributed to the City of Adrian shall be used consistent with the
benefactor’s last will and testament. Specifically, funds shall be used for the
improvement or refurbishing of an adult community center or to defray expenses incurred
in the operation of the adult community center, including debt service resulting from
capital improvements to the adult community center.
Amendments to the Thelma H. Swigert Estate Endowment Trust Policy Statement
Once adopted by a majority vote of the Adrian City Commission, any amendments to the
Thelma H. Swigert Estate Endowment Trust Policy Statement shall be consistent with the
benefactor’s last will and testament and require a majority vote of the Adrian City
Commission.
Amendment February 17, 2020
As stated in the bequest from the Thelma H. Swigert Estate, “In the event said share shall
not be used for said purpose within fifteen (15) years after date of distribution, then said
funds shall be distributed ..”, this clause is set to expire in May of 2022. The City of
Adrian hereby removes the distribution restriction of the corpus of the trust to not
decrease in value below $400,000 and that the funds now be used to defray operation
expenses and for improvement and refurbishing said center. The City of Adrian and
Lenawee County will be working together to prioritize said improvements.
R20-027 February 17, 2020
RE: FINANCE Thelma H. Swigert Estate Endowment Trust Policy
Revision
RESOLUTION
WHEREAS Resolution R07-154, dated September 17, 2007, authorized the
original Thelma H. Swigert Estate Endowment Trust Policy Statement; and
WHEREAS, pursuant to Mrs. Swigert’s final will and testament, the
aforementioned funds were bequeathed to the City of Adrian to be used for “an adult
community center…for the improvement or refurbishing of said center, or…in an
endowment so that the income may be used for operating expenses”; ; and
WHEREAS the original Thelma H. Swigert Estate Endowment Trust Policy
Statement established this endowment with a caveat that the value not decrease in
value below $400,000; and
WHEREAS the City Commission has expressed an interest in working with the
Lenawee County Department on Aging in making needed capital renovations and
repairs to the Piotter Center; and
NOW THEREFORE, BIT IT RESOLVED that the Adrian City Commission, by this
resolution, authorize the Thelma H. Swigert Estate Endowment Trust Policy Revision
dated February 17, 2020.
On motion by Commissioner ____________________________,
Seconded by Commissioner ________________________________, this
Resolution was adopted by a __________________ vote.
February 11, 2020
MEMORANDUM
TO: Nathan Burd, City Administrator
FROM: Matt Tomaszewski, Parks & Engineering Services Director
SUBJECT: Federal Highway Administration Grant Agreement with the Michigan
Department of Transportation (MDOT) for Rehabilitation work for Bent Oak and
College Ave Bridges
The City of Adrian was granted funding through the Michigan Department of
Transportation for rehabilitation work of the Bent Oak and College Ave bridges. A
resolution was passed on May 20, 2019 in support of allowing Williams & Works,
Grand Rapids, MI, to perform design, contract preparation, and construction
engineering for this project. The pre-bid estimate for this project is $389,000.00 with
$369,600.00 of this project being funding by State and Federal Funds. The additional
funds shall be paid for out of the FY2019-20 Major Street Fund (202-473.00-
801.000).
MDOT has requested two certified resolutions as well as the Mayor and City Clerk to
sign the subject contract. I recommend approval of this the proposed resolution to
authorize the Mayor and City Clerk to sign the agreement with MDOT in order to
proceed with the bridge rehabilitation work.
February 17, 2020
R20-028
RE: ENGINEERING DEPARTMENTFederal Highway Administration Grant
Agreement with the Michigan Department of Transportation (MDOT)
for Rehabilitation Work on Bent Oak and College Ave Bridges
RESOLUTION
WHEREAS the Adrian City Commission, by Resolution #R19-070 dated
May 20, 2019, authorized the engagement of Williams & Works, Grand Rapids,
MI, at a cost of
$53,415 to perform design, contract preparation, and
construction engineering services for rehabilitation work on Bent Oak and College
Ave bridges; and
WHEREAS the subject contract [Control Sections BO 46000 and MCS
4600, Job Numbers 202447CON, 207282CON, and Contract No 20-5018]
includes a pre-bid estimate of $389,000 for Total Project Cost, including State
Funding of $369,600, leaving a balance of $19,400 for both Parts of this contract
WHEREAS $19,400 for the local matching requirement will be provided
from the City Major Street Fund (202); and
WHEREAS, the Finance Director indicates that sufficient funds are available
for the rehabilitation work in the FY2019-20 Major Street Fund (202-473.00-
801.000);
WHEREAS, MDOT has requested a certified resolution from the City
Commission authorizing the Mayor and City Clerk to sign the subject contract;
and
WHEREAS the Project Manager of Parks and Engineering Services and the
City Administrator recommend approval of this resolution authorizing Mayor
Angela Sword Heath and City Clerk Robin Connor to sign
the Contract Agreement
with the Michigan Department of Transportation (MDOT).
NOW THEREFORE BE IT RESOLVED that the Adrian City Commission by this
resolution hereby authorizes the Mayor and City Clerk to sign the Contract
Agreement between the City of Adrian and the Michigan Department of
Transportation (MDOT) to move forward with the rehabilitation work on Bent Oak
and College Ave. bridges.
BE IT FURTHER RESOLVED that two certified copies of this resolution shall
be provided to the Michigan Department of Transportation (MDOT) along with
the signed contract.
On motion by Commissioner ___________________________________________,
seconded by Commissioner _____________________________________________,
this resolution was __________________ by a________________ vote
AGREEMENT FOR
PROFESSIONAL SERVICES
This Agreement is effective as of January __ 2020, between Giffels Webster located at 28 W. Adams Street, Suite 1200, Detroit, MI
48226 and the following person or entity (“Client”):
Client name and address:
City of Adrian
135 E. Maumee St
Adrian, MI 49221
Client contact and phone no:
Gregory M. Elliott, AICP
Director-Community Development
(o) 517-264-4857
Email GElliott@adrianmi.gov
Project Name: City of Adrian Comprehensive Plan Update
Project No.:
The Client and Giffels Webster enter into this Agreement for certain professional consulting and related services to be provided by Giffels
Webster with respect to the above Project (“Project”). The parties agree as follows:
I. PROJECT DESCRIPTION
Professional planning services as outlined in the Scope of Services (Exhibit A).
II. SCOPE OF SERVICES
Giffels Webster will provide consulting services for the Project, as summarized in Exhibit A (“Scope of Services”). Only those
services summarized are included in this Agreement. Giffels Webster and the Client agree that services not identified in Scope
of Services are not the responsibility of Giffels Webster unless provided for under a separate written agreement or approved
additional services request.
Additionally, the Giffels Webster is available for other services not included in the above Work Program, at the municipality’s
request, based on the attached hourly rates (Exhibit B). We can also develop flat fee proposals for larger projects.
III. COMPENSATION
Fees for the scope of services are found in Exhibit B Fee Schedule and Billing.
IV. TERMS AND CONDITIONS
a. REIMBURSABLE EXPENSES
Giffels Webster’s fees outlined above do not include reimbursable expenses, which include: shipping, handling, postage
and delivery fees, out of town travel, outside reproduction (drawings, reports or other deliverables not being used internally
by Giffels Webster for the completion of our effort) and subconsultant costs (if not expressly included in the Scope of
Services). Routine copies for memos and internal drafts are included in the flat fee, as applicable, and are not charged as
expenses. The Client agrees to reimburse Giffels Webster for reimbursable expenses at cost plus 15%.
b. INVOICING
The project will be invoiced as follows:
MEDC: $30,000 (billed in three equal installments of $10,000.00, per agreement with MEDC and Giffels Webster).
City of Adrian: $18,000.00 (billed in 12 equal monthly installments of $1,500.00 each). In the event Giffels Webster exceeds
400 total hours of professional time for the scope in Exhibit A, Giffels Webster will provide documentation of total hours
Project Name:City of Adrian Comprehensive Plan
Update
Project No.: January __ 2020
Page 2 of 4
expended and bill the City up to a total of $4,800.00 additional based on the established contingency and time
documentation. In no case shall the total cost of the project exceed $52,800.00 without written consent of the City of Adrian
and Giffels Webster.
Giffels Webster reserves the right to add a 10% late fee if payment is not received within 60 days of the date of the invoice
and may suspend and terminate work under this Agreement upon failure of the Client to pay invoices as due. The Client
agrees to review invoices upon receipt and forward all requests for amendments or clarifications in writing to Giffels Webster
within 30 days of the date of the invoice. Payment will be made within 15 days of the Client’s receipt of clarifications or
revisions agreed to as a result of such requests.
c. STANDARD OF CARE
All services performed by Giffels Webster will be conducted in a manner consistent with that level of care and skill ordinarily
exercised by members of the profession currently practicing under similar circumstances at the same time and in the same
locality. No warranty, express or implied, is made or intended by this proposal to provide consulting services.
d. RESPONSIBILITY FOR RESILIENT DESIGN
The Client acknowledges that climate change may result in disruptive events that exceed the requirements of the existing
codes and regulations and that Giffels Webster cannot anticipate these events. The Client agrees that Giffels Webster is
not liable for changes in the environment or site that exceed existing and applicable codes if they are not identified in writing
as required design or study parameters at the time the services are provided.
e. INSURANCE
Giffels Webster and its agents, staff and contracted consultants are protected by worker’s compensation insurance. Giffels
Webster has such coverage under public liability, professional liability and property damage insurance policies which it
deems to be adequate. Giffels Webster shall not be responsible for any loss, damage or liability beyond the amounts, limits
and conditions of such insurance.
f. LIABILITY
To the fullest extent permitted by law and notwithstanding any other provision of this Agreement, the total liability in the
aggregate of Giffels Webster and Giffels Webster’s officers, directors, partners, employers, agents, and contracted
consultants to the Client and anyone claiming by, through or under the Client for any and all claims, losses, costs, or
damages whatsoever arising out of, resulting from or in any way related to the Project or the Agreement from any cause or
causes, including, but not limited to the negligence, professional errors or omissions, strict liability or breach of contract, or
warranty expressed or implied, shall not exceed the limits and conditions of its insurance.
The Client and Giffels Webster waive all consequential or special damages, including, but not limited to, loss of use, profits,
revenue, business opportunity, or production, for claims, disputes, or other matters arising out of or relating to this
Agreement, regardless of whether such claim or dispute is based upon breach of contract, willful misconduct or negligent
act or omission of either of them or their employees, agents, subconsultants, or other legal theory, or disruptive climate
events even if the affected party has knowledge of the possibility of such damages.
g. DATA COLLECTION
The means, methods and selection of technologies used in the collection of field data are at the sole discretion of Giffels
Webster. The Client understands that some technologies automatically collect data that may not be required by Giffels
Webster to complete the services included in this Agreement. The Client further understands that Giffels Webster does not
review data that is not directly related to the scope of services including in this Agreement, and Client agrees that Giffels
Project Name:City of Adrian Comprehensive Plan
Update
Project No.: January __ 2020
Page 3 of 4
Webster has no responsibility to do so and that Giffels Webster has no responsibility to advise the Client of any deficiencies
that might be found if that data were reviewed.
h. INSTRUMENTS OF SERVICE
The Client acknowledges that Giffels Webster’s drawings, plans, specifications, and other similar documents, whether in
written, graphic, or electronic form, are instruments of professional service (the “Instruments”) and not products. Giffels
Webster and its contracted consultants shall be deemed the authors and owners of their respective Instruments and shall
retain all common law, statutory and other reserved rights, including copyrights and trademarks. Upon full payment of
Giffels Webster’s compensation for this Project, ownership of the following shall be transferred to the Client: City of Adrian
Comprehensive Plan documents.
i. ASSIGNMENT
Neither the Client nor Giffels Webster may delegate or assign its duties or rights under this Agreement without the written
consent of the other party, such consent not to be unreasonably withheld.
j. DELAYS
If Giffels Webster is delayed at any time in the progress of the services by any reason beyond its control, including any act
or omission of the Client, by any act or omission of a contractor or by adverse weather or other conditions not reasonably
anticipated, the time for completion of the services shall be extended by a time equal to the time of such delay and an
equitable adjustment in Giffels Webster’s fee shall be made as may be reasonable under the circumstances.
k. CHANGES TO THE AGREEMENT
The Client and Giffels Webster agree that the discovery of unanticipated or changed conditions may require a renegotiation
of the Scope of Services, or termination of the Agreement. Furthermore, changes in the scope of the project or to any of
the assumptions used in the preparation of the Agreement may also require a renegotiation of the Scope of Services. In
the event that the Agreement is changed, Giffels Webster shall be entitled to an appropriate adjustment in schedule and
compensation. If renegotiated terms cannot be agreed to, the Client agrees that Giffels Webster has the right to terminate
this Agreement.
l. TERMINATION
Either party may terminate this Agreement on at least 30 days written notice to the other. In the event of termination, Giffels
Webster shall be paid for all services rendered and all costs incurred up to the date of termination, in accordance with the
compensation provisions of this Agreement. The Client shall also reimburse Giffels Webster for all termination expenses.
m. RECOVERY OF COSTS
In the event that legal action is brought by either party against the other in the courts (including an action to enforce or
interpret any aspect of this Agreement), the prevailing party shall be reimbursed by the other for the prevailing party’s legal
cost, in addition to whatever other judgments or settlement sums, if any, may be due. Such legal costs shall include, but
not be limited to, reasonable attorney’s fees, court costs, expert witness fees, and other documented expenses.
V. ACCEPTANCE AND AUTHORIZATION TO PROCEED
The Client certifies that the person executing this Agreement is authorized to sign on behalf of the Client’s organization. The
Client understands that this Agreement includes Exhibit A | Scope of Services, Exhibit B | Fee Schedule and Billing, and all
executed additional service requests. The Client also certifies that, if it is a business entity, it is registered and in good standing
with the State of Michigan, is authorized to conduct business in Michigan and is adequately capitalized to meet the financial
obligations of this Agreement. If the Client agrees with the terms of this Agreement, the Client should sign both copies of the
Project Name:City of Adrian Comprehensive Plan
Update
Project No.: January __ 2020
Page 4 of 4
Agreement and return one copy to Giffels Webster. Giffels Webster’s receipt of the signed Agreement from the Client will
constitute a written notice to proceed unless otherwise indicated in writing by the Client.
G
IFFELS WEBSTER CITY OF ADRIAN
BY:
________________________
BY:
__________________________
Rodney L. Arroyo Name:
Partner Title:
January 3, 2020 Date:
EXHIBIT A
Scope of Services
City of Adrian Comprehensive Plan Update
Adrian received its RRC Baseline Report in October 2016. Since receiving the report, the City has made
progress toward RRC certification in numerous areas and is eligible for RRC technical assistance. The
plan will be developed to meet the expectations of RRC best practice 1.1.1. The plan will consider any
plans or projects developed through the Project Rising Tide initiative, integrate elements of the
ReInvent Downtown Adrian Plan, and the city’s efforts to achieve Select Level Michigan Main Street
designation, any community health planning initiatives, protection for the downtown’s historic
structures, the state of the current Zoning Ordinance, and the City’s need for missing middle housing
and other items noted in the scope below.
RRC Evaluation Criteria 1.1.1
Expectations:
The master plan reflects the community’s desired direction for the future.
The master plan identifies strategies for priority redevelopment areas.
The master plan addresses land use and infrastructure, including complete streets
The master plan includes a zoning plan The zoning plan shall include an explanation of how
the land use categories of the future land use map relate to the district son the zoning map.
The master plan incorporates recommendations for implementation, including goals, actions,
timelines and responsible parties.
SCOPE OF WORK
Required Plan Components
The Comprehensive Plan must meet or exceed all elements required under the Michigan Planning Enabling
Act and it should be consistent with RRC best practice 1.1.1 criteria.
I. Community Profile/Existing Conditions
This section of the plan will provide an overview of the existing physical, social and economic characteristics
of the city. The consultant will consider, where appropriate, information and findings from the following
documents:
City of Adrian Comprehensive Plan (reaffirmed with addendums in 2015)
ReInvent Downtown Adrian Plan (June 2019)
Rising Tide Redevelopment Visions Project
Rising Tide Non-Motorized Transportation Plan
Adrian Public Engagement Strategy (created in collaboration with MSU-E)
Gibbs Downtown Adrian Retail Marketing Study
Connecting Lenawee Plan: 2015
Lenawee County Parks and Recreation Plan
Adrian Community Health Needs Assessment
River Raisin Watershed Management Plan
Region 2 PC Comprehensive Economic Development Strategy.
2018-2019 Adrian Strategic Plan
P-CPTED Study by MSU Extension (2020)
Task 1 Kick-off: Base map, notices, data collection, and meeting.
A. Meet with the City of Adrian Planning Commission to kick off project and establish target dates.
B. Work with City to create a public participation plan to make planning documents available for review
and comment, as well as notify the public of meetings and opportunities for involvement. Information
and drafts will be posted throughout the process.
C. Plan Preparation Notices. Coordinate with City staff to prepare and distribute public notices of the City’s
intent to update the Comprehensive Plan as required by State law.
D. Data collection & Inventory. Compile data and images of the following, to be analyzed in following task
elements:
1. Update and assess demographic data to understand current community makeup as well as
understand future projections.
2. Assemble maps: Assemble and prepare maps of existing conditions ranging from roads to
natural features. GIS mapping is included. City to provide road, parcel, and other available GIS
layers (land use, zoning, etc.)
Timeline: 2 months
Meetings: One kick-off meeting
Deliverables:
Public participation plan
Required legal notices for plans
Base maps as described above
II. Community Engagement
The City recognizes that meaningful public participation is a critical element of the Comprehensive Plan
development process. Therefore, attempts shall be made by the consultant to ensure the planning process
is inclusionary and incorporates methods to reach local minority populations. The consultant will be
expected to attend meetings to assist in the public participation process. The consultant will also consider
the city’s public engagement strategy when developing the master plan.
Task 2 Public Input:
Our team offers the following public participation approaches in this project:
A. Public Input Survey. Create an online survey tool to gather input from the community about potential
redevelopment sites, focus area needs and wants, and ways to improve the image of the city. This survey
will run during the analysis portion of the project. We will also launch Picture This!, which is an online
crowdsourced tool that lets people upload pictures, tag them to a map, and provide comments and
suggestions.
B. Public Open House. Following data collection that will include the online survey of residents, the public
will be invited to attend an open house to review the findings and offer additional input.
C. Stakeholder meetings. As part of the market assessment and economic development strategy, the
consultant team members will meet in person and talk by phone with business owners and other
stakeholders.
Timeline: 2-3 months
Meetings:
One open house
Several small group business meetings (up to 3)
One meeting of the City of Adrian Planning Commission to review the summary of public input
Deliverables: Summary of public input and goals, objectives and strategies
III. Goals, Objectives, Strategies
The consultant will assist the City of Adrian in establishing goals and objectives and outline meaningful
strategies to serve as a guide in defining and implementing the plan.
Task 3 Goals, Objectives, and Strategies:
Our team meet with the Planning Commission to review a draft of Goals, Objectives and Strategies.
Timeline: 1 month
Meetings:
This meeting is covered under task 2. The meeting will include the review of public input and the draft goals,
objectives and strategies.
Deliverables: Goals, objectives and strategies
IV. Future Land Use Plan / Zoning Plan
The Comprehensive Plan needs to include a future land use plan and an associated zoning plan. The zoning
plan will need to describe how the future land use classifications relate to the City’s existing zoning districts
and identify any zoning ordinance changes need to ensure the ordinance is consistent the goals and
implementation actions of the Comprehensive Plan.
Additionally, the main body of the plan document will include brief summaries of the downtown plan,
complete streets plan, and economic development plan. For the downtown plan and complete streets plan,
it is expected that the Planning Commission will review previous plan documents and provide a summary of
remaining key plan concepts for inclusion in the new Comprehensive Plan. This scope does not include
significant new planning efforts for these two sub-elements. The economic development plan summary will
be based on the additional tasks included in this scope of services.
The zoning plan will show how future land use categories align with zoning districts and it will include an
overview of key zoning ordinance updates needed to implement plan recommendations and strategies.
Task 4 Timeline: 3-4 months
Meeting: One progress meeting with the Planning Commission to review draft findings and
recommendations.
Deliverables: Draft Plan
V. Economic Development Plan
A. Economic Development Strategy
RRC Best Practice 5.1 evaluates Adrian’s economic development strategy. The RRC expectations are
that the strategy encompasses all economic development-related efforts and stakeholders and
includes goals, actions, timelines and responsible parties.
B. Marketing Strategy
RRC Best Practice 5.2 evaluates a community’s marketing strategy. The expectations for this best
practice are that city establishes an overarching strategy inclusive of all stakeholders and existing and
future local and regional strategies.
Economic Development and Marketing Strategy Description
While Adrian may have seen diminished tax base from economic slowdowns and the movement of some
businesses and institutions to surrounding communities, there continues to be significant assets upon which
an economic development strategy and marketing program can capitalize.
This component of the scope will be led by our partners at The Chesapeake Group (TCG) and will focus on:
1. Strengthening and enhancing economic assets, including commercial activity Downtown.
2. Redefining and adding to the economic activity and base by defining marketable activity.
3. Emerging technology with enhanced linkages to the three higher education institutions.
4. Training and education opportunities for emerging technologies and related R & D.
5. Expanding employment opportunities for residents and students.
6. Housing options to support the market and other defined opportunities.
Sub-element 1 – Due diligence
The initial task includes the following.
1. Perform area reconnaissance
2. Review work performed to date, including the 2014 limited focus (commercial) market assessment.
Existing information will be reviewed and any gaps in data determined that might assist in the process.
3. Perform select stakeholder interviews. Some select individuals have played or are playing a role in
economic activity. Included are hospital representatives, residential Realtors, commercial realtors,
higher education institution representatives, and targeted property owners. Up to eight such
individuals will be interviewed one-on-one and face-to-face unless phone conversations are required to
accommodate the individuals.
4. Survey of Area residents. Conducted online, a survey of residents is critical to developing a "real world"
new database upon which analyses and decisions can be made. Recent online surveys in communities
of similar scale or smaller have yielded critical data and input from between 300 and 1,000 “unique”
households. The survey will be open to local and surrounding area residents. The focus will be on current
and future housing needs, employment and skill levels, educational levels, home-based business
activity, and work experience. The information gathered is not either readily available or is available
from less reliable secondary sources.
Sub-element 2 Market Analysis/Analytics
1. Incubator/ Home-based Business/”Economic Gardening” Analysis
In creating experiences where one "wants" to go instead of "needing" to go and fostering
entrepreneurship, home-grown businesses are of increasing importance. Local patterns will be analyzed
and addressed. (The previously defined data from the resident survey are essential to the development
of the database.)
2. Analysis of Property Trends and Patterns
Non-residential and residential property trends and patterns will be analyzed using online sites that
track sales, rental rates, and other factors. Per square foot information is expected to be extracted or
developed.
3. Education Institution Trends
Student, employment, coursework/degree trends will be analyzed for the three institutions (includes
Jackson, Adrian and Sienna Heights).
4. Labor Force Analyses
Statistics on employment are often misleading or do not provide sufficient information to understand
the economic conditions in the home. TCG's database from the resident survey will help to define
underemployment, those wanting full-time employment at one job but not being achieved at this time,
and other factors which provide economic conditions and stress levels inside the homes.
5. Demand Forecasts
The forecasting of demand would include that which follows.
A. Definition of real markets, not those artificially contrived, associated with retail, service, residential,
office, and other activity based on actual data developed through surveys.
B. Definition of the commercial components of demand, such as students, visitors, surrounding area
residents, nearby residents, and others.
C. Definition of the current and future customer base and commercial utilization patterns developed
through surveys.
D. Definition of competitive advantages and disadvantages concerning each economic function.
E. Demand forecasts for retail and retail-related services, by major retail category and sub-category
(over 50 types of operations), and capturable space.
F. Forecasts of multi-user office space demand activity.
G. Forecasts of multi-user industrial, light manufacturing, tech-driven manufacturing activity space
demand.
H. Entertainment spending estimates and supportable activity or gaps that exist in the market that
could be served.
I. Identification in gaps in the education areas upon which Adrian might capitalize.
J. Definition of specific niches, clusters, critical mass, etc. that would be marketable.
K. Estimates of residential market gaps that exist and likely gaps in the future in the market.
L. Estimated future housing demand by market clusters, including types of units, age characteristics
for households, and household income levels.
Sub-element 3 Strategic Economic Development Plan with Marketing Component
A strategic implementation-oriented economic development program will be developed. The strategic
implementation program will be both realistic/pragmatic and creative based on available or reasonably
anticipated human and fiscal resources. The following elements are included.
Goals and Objectives
Methods and strategies for motivating property owners.
Recruitment and retention program elements.
Elements to foster entrepreneurship.
A conceptual marketing plan or adjustments to current efforts.
Task 5 Timeline: 3-5 months (will commence during Task 2)
Meeting: Select stakeholder interviews (3 groups in one day) plus one progress meeting with the Planning
Commission to review draft findings and recommendations.
Deliverables: Draft Economic Development Plan
VI. Implementation Section
The implementation of strategies will be a key component the Comprehensive Plan. Strategies need to detail
how the plan’s goals can become a reality. Therefore, this section needs to include recommended
implementation actions, associated time frames for completion and responsible parties. Costs should be
included for any capital improvement projects.
Task 6 Timeline: 1 month
Meeting: One progress meeting with the Planning Commission to review draft findings and
recommendations.
Deliverables: Draft Implementation Section
VII. Public Hearing and Adoption
Task 7: Public Hearing & Adoption
A. Assist in preparing for the distribution of the draft plan to surrounding communities and designated
agencies and utilities.
B. Prepare notice of public hearing in accordance with the Michigan Planning Enabling Act. Present draft
Plan at the public hearing. Prepare Resolution of Adoption.
C. Assist Planning Commission and City Council, if applicable, with final adoption procedures
Timeline: 3-4 months
Meeting: One public hearing
Deliverables: Final draft plan for review and public hearing
Task 8: Plan Prep & Printing
A. Final Plan: Prepare document for distribution.
B. Print & Transmit Adopted Plan: Print Master Plan for final distribution as hard copy and an electronic
document in PDF format. Coordinate with City staff to ensure the adopted Plan is distributed in
accordance with State law.
C. Executive Summary: Create an online Story Map of the Comprehensive Plan that includes the Future
Land Use Plan Map and key concepts. This format provides the City with an excellent, low-cost method
of sharing a concise summary of the Master Plan document with the public.
Timeline: 1 month
Deliverable: Final Master Plan Update as identified above.
Timeline
Some of the above noted elements may be conducted concurrently. Drafts will be provided in pdf format.
We estimate the above scope of work to take between 12-15 months, depending on the City’s meeting
schedule and availability, as well as on the required public hearing timetables.
Exhibit B
Fee Schedule and Billing
For the scope of work outlined in Exhibit A, the following budget is established:
Plan Element/ Plan Type
Comprehensive Plan
Kickoff and Regional Setting and Existing Conditions
$5,500
Community Engagement
$3,500
Goals and Objectives
$1,800
Future Land Use / Zoning Plan
$15,000
Economic Development Plan
$14,200
Implementation
$3,500
Public Hearing
$3,000
Prepare Final Document / Adoption
$1,500
Total Cost Before Expenses and Contingencies
$48,000
Out of pocket expenses, which are not included in the above total include printing final draft and final copies of the plan and any other
out-of-pocket expenses related to the project. With a 10% ($4,800) line item for expenses and contingencies, the total budget is
$52,800.00. Out of pocket expenses will be billed in accordance with the Agreement.
The cost estimate provided in the table above is at the low end of what the consultant team believes it will take to complete the work
(roughly 400 professional hours). Contingencies include unexpected time to complete tasks beyond the minimum estimates in the table.
If additional work is required beyond the baseline fee of $48,000.00, it will be charged in accordance with the following hourly fee schedule:
Construction Inspector ...................................$80
Senior Construction Inspector ........................$90
Construction Administrator .............................$80
Instrument Crew .............................................$130
Survey Crew ..................................................$165
Staff Surveyor ................................................$90
Project Surveyor ............................................$105
Senior Surveyor .............................................$115
Lead Surveyor ................................................$120
Survey Manager .............................................$120
GIS Analyst ....................................................$85
GIS Specialist ................................................$95
Senior GIS Specialist .....................................$105
GIS Manager ..................................................$120
Staff Planner ..................................................$90
Associate Planner ..........................................$105
Senior Planner ...............................................$115
Principal Planner ............................................$120
Project Manager .............................................$125
Partner ...........................................................$165
Intern ........................................................................... $55
Clerical | Administrative ............................................... $40
Project Assistant .......................................................... $75
Staff Technician ........................................................... $75
Project Technician ....................................................... $85
Senior Technician ........................................................ $95
Lead Technician .......................................................... $105
Staff Landscape Architect ........................................... $90
Project Landscape Architect ........................................ $105
Senior Landscape Architect......................................... $115
Lead Landscape Architect ........................................... $120
Landscape Architecture Manager................................ $120
Staff Engineer .............................................................. $90
Project Engineer .......................................................... $105
Senior Engineer ........................................................... $115
Lead Engineer ............................................................. $120
Traffic Engineer ........................................................... $115
Senior Traffic Engineer ................................................ $140
Senior Project Manager ............................................... $165
Planning Staff Fees are Underlined
01/03/2020
Executive Strategies
35735 Mound Road
Sterling Heights
MI
48310
Diana Domin
(586) 977-6300
ddomin@bbdetroit.com
Giffels Webster Engineers Inc
28 W Adams Ste 1200
Detroit
MI
48226
American Casualty Company of Reading, Pennsylvania
20427
The Continental Insurance Company
35289
Continental Casualty Company
20443
StarStone National Insurance Company
25496
CL19121945223
A
Contractual Liability
5095143577
12/31/2019
12/31/2020
1,000,000
1,000,000
15,000
1,000,000
2,000,000
2,000,000
A
5095143627
12/31/2019
12/31/2020
1,000,000
B
5095143661
12/31/2019
12/31/2020
5,000,000
5,000,000
C
N
5099650571
12/31/2019
12/31/2020
1,000,000
1,000,000
1,000,000
C
Professional Liability
AEH591912438
12/31/2019
12/31/2020
Claim/Agg
$5,000,000
D Excess 72939I196ALI 12/31/2019-12/31/2020 Agg $5,000,000.
Certificate holder is an additional insured as required by written contract. Coverage is primary and not excess over any insurance carried by the certificate
holder.
City of Adrian
135 E. Maumee St
Adrian
MI
49221
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:
CERTIFICATE NUMBER:
COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
$
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS
AUTOS ONLY
NON-OWNED
SCHEDULED
OWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS
(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBER
TYPE OF INSURANCE
LTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB
$
EACH OCCURRENCE
$
AGGREGATE
$
OCCUR
CLAIMS-MADE
DED
RETENTION
$
$
PRODUCTS - COMP/OP AGG
$
GENERAL AGGREGATE
$
PERSONAL & ADV INJURY
$
MED EXP (Any one person)
$
EACH OCCURRENCE
DAMAGE TO RENTED
$
PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE
OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PRO-
JECT
LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
R20-029 February 17, 2020
RE: Community Development Agreement for Professional Services for
Comprehensive Plan Update
RESOLUTION
WHEREAS, the Michigan Planning Enabling Act provides for the review of a
master plan every five years (MCL 125.3845(2); and
WHEREAS, the City of Adrian Comprehensive Plan was adopted in 2006 and,
which it has been periodically reviewed, it has not been updated since that time; and
WHEREAS, the City has engaged with the Redevelopment Ready Communities
program of the Michigan Economic Development Corporation, which has indicated,
by way of its evaluation that the Comprehensive Plan should now be update; and
WHEREAS, Redevelopment Ready Communities (“RRC”), by way of
correspondence dated December 16, 2019, has awarded the City $30,000 toward an
updated master plan; and
WHEREAS, as RRC pre-bids vendors for providing engaged communities
technical assistance, city staff recommends the bid process be waived; and
WHEREAS, the City has obtained a proposal from Giffels Webster, based upon
a scope of work approved by RRC, to do all things necessary to update the City’s
master plan for a price of $48,000 (plus an allowance of $4,800 for contingencies),
with $30,000 of that amount to be paid by RRC as detailed in a proposed contract
that has been presented to the City; and
WHEREAS, it was the consensus of the Planning Commission that Giffels
Webster should be selected to do this work and the Director of Community
Development recommends that they be selected to do so; and
NOW THEREFORE BE IT RESOLVED that that the Adrian City Commission, by
this resolution, hereby waives the bid process and accepts the Agreement for
Professional Services with Giffels Webster, to include the requirements to prepare an
updated master plan for the City, said agreement to include the City’s Standard
Professional Services Contract, and authorizes the Mayor and City Clerk to execute
said agreement on behalf of the City of Adrian.
BE IT FURTHER RESOLVED that the Adrian City Commission approve the
following budget amendment to properly fund this project for FY19-20:
Revenue:
101-990.00-697.000 Prior Years Revenue $4,800
Expenditure:
101-895.00-801.000 Consultant Fee $4,800
On motion by Commissioner __________________________, seconded by
Commissioner ____________________________, this resolution was ______________
by a _____________________vote.
Adrian Fire Department
208 S Main St.
Adrian, MI 49221
517-264-4856
Memorandum
To: Mayor Sword-Heath, City Commission, and Administrator Burd
From: Aric Massingill, Fire Chief
Date: February 11, 2020
Re: Regional FEMA Fire Act SCBA Grant
At previous meetings we have discussed the need to upgrade our current Self-Contained
Breathing Apparatus (SCBA). This equipment allows us to breathe fresh air during fire and
hazardous materials incidents. SCBAs are required equipment to have a functioning fire
department. Our current SCBAs are due for replacement by April 2021 when the air cylinders
can no longer be refilled due to DOT regulations.
The federal government administers a competitive grant process to purchase this type of
equipment. There are six additional fire departments in Lenawee County who need SCBAs and
in the past regional grants have been given priority. We are requesting permission to apply for
the 2019 FEMA Fire Act grant to purchase SCBAs as the host agency which will require a 10%
match.
1
2020-2021 ASSISTANCE TO FIRE FIGHTERS GRANT PROGRAM
REGIONAL GRANT APPLICATION
MEMORANDUM OF UNDERSTANDING (MOU)
This Memorandum of Understanding (MOU) is being executed by the following listed
participating agencies (hereafter “participating agencies”):
City of Adrian Fire Department EIN #38-6004654
City of Tecumseh Fire Department EIN #38-6007206
City of Hudson Fire Department EIN #38-6004699
City of Morenci Fire Department EIN #38-6004578
Dover, Hudson, Clayton Fire Department EIN #20-1134088
Township of Raisin Fire Department EIN #38-6310745
Township of Ridgeway Fire Department EIN #38-2495709
Nothing in this MOU should be construed as limiting or impeding the basic spirit of
cooperation which exists between the participating agencies, listed above.
WHEREAS, the participating agencies have formed a working committee and
developed a course of action to achieve the goals and objectives of the Assistance to
Firefighters Grant Program (AFG); and
WHEREAS, the participating agencies have been identified as eligible jurisdictions
able to collectively implement the objectives and goals of the AFG grant program; and
WHEREAS, the City of Adrian has been selected through this MOU to be the host
agency to file a regional AFG grant application (the “Application”) on behalf of the participating
agencies, and
WHEREAS, the City of Adrian has been selected through this MOU to administer the
2020-2021 regional AFG grant program award and agrees to be the host agency responsible
for administration of the grant including asset accountability and reporting requirements for
those assets acquired under the AFG regional application in the event of approval; and
WHEREAS, the City of Adrian agrees to serve as host agent for the procurement and
disbursement of all equipment received under AFG grant program award in the event of
approval; and
NOW THEREFORE, in consideration of the mutual terms, conditions, promises, and
covenants hereinafter set forth, the participating agencies agree as follows:
PURPOSE
This MOU establishes the relationship between the participating agencies for participation in
a Regional 2019 Assistance to Firefighters Grant Program (AFG) grant award in the event of
approval of the Application.
2
PROCEDURES
1. The City of Adrian (Adrian) will serve as the host agency to submit a regional 2019 AFG
grant program application and serve as grant administrator for the participating agencies
in the event of approval.
2. Pursuant to the AFG program guidelines, all items approved under the application will be
procured and administered through Adrian in the event of approval of the application.
3. Adrian agrees, as host agency, to provide accountability for the assets acquired under the
regional AFG grant award and provide reporting requirement deliverables. As such,
participating agencies agree to provide Adrian with this information on a timely basis to
remain in compliance with the requirements of the grant.
4. The participating agencies agree to accept the 2019 regional AFG grant program award
and accept their respective items as listed in the AFG grant application in the event of
approval.
5. The participating agencies agree to provide the required cash match in the amount of 10%
of the total cost of their requested items as detailed in the grant application as required
under the regional AFG Grant Program guidelines. The required match shall be paid by
the participating agencies upon receipt of an invoice from Adrian, in advance of equipment
procurement.
6. In the event of a reduced award, the participating agencies agree to accept this reduced
amount and provide a 10% cash match on the total reduced award amount of their
approved items.
7. Any expenditure beyond the grant award for an agency’s approved item(s) remain the
sole responsibility of that agency.
8. The participating agencies agree to allow Adrian to procure and distribute their respective
assets if awarded under the regional AFG grant program.
9. The participating agencies agree to participate in cooperative training on all equipment
procured under this grant award as appropriate to comply with all applicable state and
national standards.
10. The participating agencies agree to maintain/repair all items awarded to them under the
Application in accordance with the manufacturer’s warranty, and to replace the equipment
if it becomes inoperable for a period of three years after official closeout of the grant
agreement.
11. The participating agencies agree to promptly provide any additional documentation to
Adrian as requested, that may be necessary in connection with the grant.
12. Participating agencies agree to promptly return any equipment or deliverables that are
received in error to Adrian.
3
13. The grant award to each agency is as follows:
SCBA Needs
City of
Adrian
Township
of
Ridgeway
Dover,
Hudson,
Clayton
Township
of Raisin
City of
Hudson
City of
Morenci
City of
Tecumseh
# Of Bottles
32
18
10
21
15
22
20
# Of Packs
32
18
10
21
15
22
20
# Of Mask
35
24
16
28
28
35
24
TERM AND TERMINATION
This MOU shall be effective on the date of last signature of the participating agencies herein
and shall continue in full force and effect for a period of five years after official closeout of the
grant agreement.
GUIDELINES
In performing its duties, responsibilities and obligations pursuant to this Agreement, each
participating agency agrees to adhere to the requirement standards set forth in the AFG grant
program guidance and Federal OMB Circular A-133 as applicable.
RECORDS
1. Each participating agency understands that any and all records created as a result of
participating in this federal grant program may be subject to the public disclosure pursuant
to the Michigan Freedom Of Information Act 442 of 1976 and shall be responsible for
compliance with any public records request served upon it and any resultant award of
attorney’s fees for noncompliance.
2. Each participating agency shall maintain its own respective records and documents
associated with this MOU sufficient to demonstrate compliance with the terms of this
agreement for a period of five years from the close-out date of the agreement, and shall
allow Adrian and the Department of Homeland Security access to such records upon
request.
EXECUTION
This agreement may be executed in counterparts each of which shall be deemed an original
and all of which together shall be considered one and the same agreement.
INSURANCE OR SELF-INSURANCE
Each participating agency, at its sole cost and expense, shall carry insurance, or self-insure,
its activities in connection with this MOU, and obtain, keep in force and maintain, insurance
4
or equivalent programs of self-insurance, for general liability, professional liability, workers
compensation, and business automobile liability adequate to cover its potential liabilities
hereunder. Each participating agency agrees to provide the other forty-five (45) days'
advance written notice of any cancellation, termination or lapse of any of the insurance or
self-insurance coverage.
INDEPENDENT CONTRACTOR
This MOU does not create an employee/employer relationship between the parties. It is the
intent of the parties that each participating agency is an independent contractor, and each
participating agency shall assume responsibility for all personnel costs for its respective
employees, including but not limited to, the application of the Fair Labor Standards Act
minimum wage and overtime payments, Federal Insurance Contribution Act, the Social
Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue
Code, the State Workers Compensation Act, and the State unemployment insurance law.
INDEMNIFICATION
Each participating agency shall each be separately liable and responsible for the actions of
their respective officers, agents and employees in the performance of their respective
obligations under the MOU.
To the extent permitted by law, each participating agency shall indemnify, defend, and hold
Adrian, its officials, agents, servants and employees, harmless from any and all liability,
actions, causes of action, suits, trespasses, damages, judgments, executions, claims and
demands of any kind whatsoever, in law or in equity, which results from or arises out of the
negligent acts or omissions of the participating agency or its employees, and the participating
agency shall indemnify Adrian, its officials, agents, servants and employees, for damages,
judgments, claims, costs, expenses, including reasonable attorney's fees, which Adrian, its
officials, agents, servants and employees, might suffer in connection with or as a result of the
negligent acts of the participating agency or its employees. For purposes of this provision,
the participating agency’s employees shall not be deemed agents or servants of Adrian and
Adrian’s employees shall not be deemed agents or servants of the participating agency. The
participating agency will at all times be entitled to the benefits of sovereign immunity as
provided in Michigan Statute, MCL 691.1407, and common law. Nothing contained in the
Agreement shall be construed as a waiver of sovereign immunity.
To the extent permitted by law, Adrian shall indemnify, defend, and hold participating agency,
its officials, agents, servants and employees, harmless from any and all liability, actions,
causes of action, suits, trespasses, damages, judgments, executions, claims and demands
of any kind whatsoever, in law or in equity, which results from or arises out of the negligent
acts or omissions of Adrian or its employees and Adrian shall indemnify participating agency,
its officials, agents, servants and employees, for damages, judgments, claims, costs,
expenses, including reasonable attorney's fees, which participating agency, its officials,
agents, servants and employees, might suffer in connection with or as a result of the negligent
acts of the Adrian or its employees. For purposes of this provision, Adrian’s employees shall
not be deemed agents or servants of participating agency and participating agency’s
employees shall not be deemed agents or servants of Adrian. Adrian will at all times be
entitled to the benefits of sovereign immunity as provided in Michigan Statute, MCL 691.1407,
5
and common law. Nothing contained in the Agreement shall be construed as a waiver of
sovereign immunity.
GOVERNMENTAL IMMUNITY
Each participating agency is a municipal corporation existing under the laws of the state of
Michigan. Each agrees to be fully responsible for acts and omissions of their agents or
employees to the extent permitted by law. Nothing herein is intended to serve as a waiver of
sovereign immunity by any party to which sovereign immunity may be applicable. Nothing
herein shall be construed as consent by a political subdivision of the state of Michigan to be
sued by third parties in any matter arising out of this Agreement or any other contract.
NOTICES
Any and all notices given or required under this Agreement shall be in writing and may be
delivered in person or by United States mail, postage prepaid, first class, and certified return
receipt requested, addressed as follows:
TO:
CITY OF Adrian
135 E. Maumee Street
Adrian, MI 49221
TO:
CITY OF Tecumseh
309 E. Chicago BLVD
Tecumseh, MI 49286
TO:
CITY OF Morenci
118 Orchard St.
Morenci, MI 49256
TO:
CITY OF Hudson
121 N. Church St
Hudson, MI 49247
TO:
Township OF Raisin
5525 Occidental Hwy.
Tecumseh, MI 49286
TO:
Township of Ridgeway
103 W. Chicago BLVD
Britton, MI 49229
TO:
Dover, Hudson, Clayton
PO Box 96
Clayton, MI 49235
6
or to such other address as any party may designate by notice complying with the terms of
this Section. Each such notice shall be deemed delivered on the date delivered if by personal
delivery of overnight courier; on the date upon which the return receipt is signed or delivery
is refused or the notice is designated by the postal authorities as not deliverable, as the case
may be if mailed.
MISCELLANEOUS
1. COMPLIANCE WITH LAWS
The participating agencies shall comply with all federal, state, and local laws, codes,
ordinances, rules, and regulations which may be applicable in performing its duties,
responsibilities, and obligations pursuant to this MOU.
2. JOINT PREPARATION
The participating agencies acknowledge that they have sought and received whatever
competent advice and counsel as was necessary for them to form a full and complete
understanding of all rights and obligations herein and that the preparation of this MOU has
been their joint effort. The language agreed to expresses their mutual intent and the resulting
document shall not, solely as a matter of judicial construction, be construed more severely
against one of the parties than the other.
3. APPLICABLE LAW AND VENUE
This MOU shall be interpreted and construed in accordance with and governed by the laws
of the State of Michigan. Venue in any proceeding or action among the parties arising out of
this MOU shall be in Lenawee County, Michigan.
4. INCORPORATION BY REFERENCE
The truth and accuracy of each "Whereas" clause set forth above is acknowledged by the
participating agencies.
5. ENTIRE AGREEMENT
This MOU contains the entire understanding of the participating agencies relating to the
subject matter hereof superseding all prior communications between the parties whether oral
or written. This MOU may not be altered, amended, modified, or otherwise changed nor may
any of the terms hereof be waived, except by written instrument executed by the participating
agencies. The failure of a participating agency to seek redress for violation of or to insist on
strict performance of any of the covenants of this MOU shall not be construed as a waiver or
relinquishment for the future of any covenant, term, condition or election but the same shall
continue and remain in full force and affect.
7
6. SEVERABILITY
Should any part, term or provision of this Agreement be by the courts decided to be invalid,
illegal or in conflict with any law of this State, the validity of the remaining portions or
provisions shall not be affected thereby.
7. UNCONTROLLABLE FORCES
Participating agencies shall not be considered to be in default of this MOU if delays in or
failure of performance shall be due to Uncontrollable Forces, the effect of which, by the
exercise of reasonable diligence, the non-performing party could not avoid. The term
"Uncontrollable Forces" shall mean any event which results in the prevention or delay of
performance by a party of its obligations under this MOU and which is beyond the reasonable
control of the nonperforming party. It includes, but is not limited to fire, flood, earthquakes,
storms, lightning, epidemic, war, riot, civil disturbance, sabotage, and governmental actions.
Neither party shall, however, be excused from performance if nonperformance is due to
forces, which are preventable, removable, or remediable, and which the nonperforming party
could have, with the exercise of reasonable diligence, prevented, removed, or remedied with
reasonable dispatch. The nonperforming party shall, within a reasonable time of being
prevented or delayed from performance by an uncontrollable force, give written notice to the
other party describing the circumstances and uncontrollable forces preventing continued
performance of the obligations of this Agreement.
8. ASSIGNMENT
Participating agencies shall not assign or transfer its rights, title or interests in the MOU.
9. SIGNATORY AUTHORITY
Each participating agency shall supply Adrian with copies of requisite documentation
evidencing that the signatory for the participating agency has the authority to enter into this
MOU.
10. NO THIRD-PARTY BENEFICIARIES.
The participating agencies expressly acknowledge that it is not their intent to create or confer
any rights or obligations in or upon any third person or entity under this MOU. None of the
parties intend to directly or substantially benefit a third party by this MOU. The parties agree
that there are no third-party beneficiaries to this MOU and that no third party shall be entitled
to assert a claim against any of the parties based upon this MOU. Nothing herein shall be
construed as consent by an agency or political subdivision of the State of Michigan to be sued
by third parties in any matter arising out of any contract.
11. CAPTIONS
The captions, section designations, section numbers, article numbers, titles and headings
appearing in this MOU are inserted only as a matter of convenience, have no substantive
meaning, and in no way define, limit, construe or describe the scope or intent of such articles
8
or sections of this MOU, nor in any way effect this MOU and shall not be construed to create
a conflict with the provisions of this MOU.
12. AMENDMENTS
No modification, amendment, or alteration in the terms or conditions contained herein shall
be effective unless contained in a written document prepared with the same or similar
formality as this MOU and executed by each party hereto.
13. NO GRANT OF AGENCY
Except as the participating agencies may specify in writing, no participating agency shall have
authority, expressed or implied, to act on behalf of the other participating agencies in any
capacity whatsoever as an agent. No participating agency shall have any authority, express
or implied, pursuant to this MOU, to bind the other participating agency to any obligation
whatsoever.
IN WITNESS WHEREOF, the participating agencies execute this instrument on the
date(s) shown below:
City of Adrian
_____________________________ Date: __________________
Authorized Representative
Approved as to form and legal sufficiency
Subject to the execution by participating agencies
_____________________________ Date: __________________
City of Adrian Attorney
City of Tecumseh
_____________________________ Date: __________________
Authorized Representative
City of Hudson
_____________________________ Date: __________________
Authorized Representative
9
City of Morenci
_____________________________ Date: __________________
Authorized Representative
Dover, Hudson, Clayton Fire Department
_____________________________ Date: __________________
Authorized Representative
Township of Raisin
_____________________________ Date: __________________
Authorized Representative
Township of Ridgeway
_____________________________ Date: __________________
Authorized Representative
R20-030 February 17, 2020
RE: FIRE DEPARTMENTPermission to apply for a 2019 Assistance to
Firefighters Act Regional Grant as the host governmental entity for Self-
Contained Breathing Apparatus and to authorize the Fire Department to
reference the Fire Department Capital Account 101.336.00-977.000 for the
10% match required by the grant.
RESOLUTION
WHEREAS, the Adrian Fire Chief is requesting authorization to submit a grant
application under the auspices of the 2019 Assistance to Firefighters Act Grant
Program for the purpose of purchasing self-contained breathing apparatus as a
regional grant that meets current national and state safety standards; and
WHEREAS, the Adrian Fire Department meets the grant priorities by
equipping firefighters with current standard compliant self-contained breathing
apparatus; and
WHEREAS, the grant provides for 90 percent of expenses involved in
equipping firefighters; and
WHEREAS, the City Administrator and the Finance Director agree that
applying for the grant and using city funds for the 10 percent matching portion were
a reasonable and necessary expenditure of city funds; and
WHEREAS, the award criteria is a competitive process across the United
States where priority is given to regional projects; and
WHEREAS, the other municipalities whom are applying for the grant are
smaller municipalities whom may not have adequate staff to administer the grant;
and
WHEREAS, the grant rules state a Memorandum of Understanding must be
signed by all participating governmental agencies; and
WHEREAS, successful applicants shall be notified of an award from the U.S.
Department of Homeland Security in 2020 or 2021.
NOW, THEREFORE, BE IT RESOLVED that the City Commission, by this
resolution, authorizes the submission of a grant application to the U.S. Department of
Homeland Security 2019 Assistance to Firefighters Grant Act for the purpose of
obtaining self-contained breathing apparatus as well as being the host entity if we are
successful in the grant process and reference the Fire Department Capital Account
101.336.00-977.000 for the required 10% match not to exceed the budgeted $25,000
in the application process and the required Memorandum of Understanding to be
signed by the City Administrator.
On motion by Commissioner __________________________, seconded by
Commissioner _________________________, this resolution was ______________
by a _____________________vote.
Adrian Fire Department
208 S Main St.
Adrian, MI 49221
517-264-4856
Memorandum
To: Mayor Sword-Heath, City Commission, and Administrator Burd
From: Aric Massingill, Fire Chief
Date: February 11, 2020
Re: FEMA Fire Act Vehicle Exhaust System Grant
Our fire station is currently equipped with a vehicle exhaust system to remove harmful cancer-
causing chemicals and gasses emitted from our vehicles. This system was purchased with a Fire
Act grant many years ago. Since the original grant was awarded we have acquired additional
vehicles that are not covered by our current exhaust system.
The federal government administers a competitive grant process to purchase this type of
equipment. We are requesting permission to apply for the 2019 FEMA Fire Act grant to extend
the current vehicle exhaust system which will require a 10% match.
R20-031 February 17, 2020
RE: FIRE DEPARTMENTPermission to apply for a 2019 Assistance to
Firefighters Act Regional Grant to expand the vehicle exhaust system and to
authorize the Fire Department to reference the Fire Department Capital
Account 101.336.00-977.000 for the 10% match required by the grant.
RESOLUTION
WHEREAS, the Adrian Fire Chief is requesting authorization to submit a grant
application under the auspices of the 2019 Assistance to Firefighters Act Grant
Program for the purpose of expanding our current vehicle exhaust system to meet
current best practices of cancer prevention; and
WHEREAS, the Adrian Fire Department meets the grant priorities by installing
a vehicle exhaust system for all vehicles to assist with cancer prevention; and
WHEREAS, the grant provides for 90 percent of expenses for equipment and
installation; and
WHEREAS, the City Administrator and the Finance Director agree that
applying for the grant and using city funds for the 10 percent matching portion were
a reasonable and necessary expenditure of city funds; and
WHEREAS, the award criteria is a competitive process across the United
States with cancer prevention projects being a high priority; and
WHEREAS, successful applicants shall be notified of an award from the U.S.
Department of Homeland Security in 2020 or 2021.
NOW, THEREFORE, BE IT RESOLVED that City Commission, by this resolution,
authorizes the submission of a grant application to the U.S. Department of Homeland
Security 2019 Assistance to Firefighters Grant Act for the purpose of expanding the
current vehicle exhaust system to all vehicles if we are successful in the grant process
and reference the Fire Department Capital Account 101.336.00-977.000 for the
required 10% match not to exceed the budgeted $2,500 in the application process.
On motion by Commissioner __________________________, seconded by
Commissioner _________________________, this resolution was ______________
by a _____________________vote.
MEMORANDUM
Date: February 17, 2020
TO: Nathan Burd, City Administrator
Honorable Mayor Angela Heath
City Commissioners
FROM: Tamaris Henagan, City Attorney
SUBJECT: 2020 Commercial Marihuana Facility Application Materials, Application
Period, Fee Schedule, and Adult-Use Permit Period
In an effort to condense information, the attached resolution addresses four
(4) specific issues directly related to commercial marihuana facility permits: a.)
consideration of the 2020 application package; b.) the 2020 permit application
period; c.) extension of 2020 adult-use permits until July 31, 2021; and d.) the
commercial marihuana permit fee schedule.
The application package for commercial marihuana facility permits is
reviewed and updated annually by city staff. Each year the updated application is
presented to the Commission for approval prior to the beginning of the application
period. This year the application has been expanded to include an option for dual use
permits (medical and adult-use at the same location) and we have attached a FAQ
sheet to answer frequently asked questions and assist applicants as they navigate
the process. We recommend that the application package for 2020 be approved.
The permit application period is set by resolution of the Commission on an
annual basis. Our local ordinance requires that renewal applications be submitted at
least 90 days prior to expiration of the current permit. This allows the staff time to
process the renewal applications first and determine the details on permit availability
when new applications are received. This year the 90 day mark for submission of
renewals is May 2, 2020. In addition, new applications are generally accepted June
or July (30-60 days prior to expiration of current permits) of each year. This year,
with the addition of adult-use permits, a third application period must also be set.
For the convenience of permit holders and city staff, we are recommending
that adult-use and renewal applications periods be combined so that current permit
holders can submit one complete application package for all requested permits. It is
recommended that the application period for these two groups be set for a four week
period beginning March 16, 2020 and ending April 10, 2020. Several factors were
considered in selecting this timeframe. Ultimately, it was determined that this
specific block of time will allow applications to be received by the city clerk between
election periods, keep current permit holders in compliance with the time
requirement for renewal applicants, and open the application period for adult-use in
a timely manner after lifting the temporary moratorium.
As for new applications for medical facilities, it is also recommended also that
the application period be set for a four week period beginning June 1, 2020 and
ending June 26, 2020. It is not recommended that new adult-use applications be
accepted during this period, as the March-April period will allow for new applicants in
that category.
Our ordinance requires annual application/renewal of permits. In an effort to
synchronize all future commercial marihuana permit application periods, we are
recommending that expiration date for adult-use permits granted to 2020
applicants only, be extended until July 31, 2021. This will result in an alignment
of both medical and adult-use permit expirations dates in 2021 and eliminate the
need for multiple application periods for different types of permits.
Finally, both state and local law require the municipality to set the application
fee for commercial marihuana permit applications. In a previous resolution the
Commission set the fee for commercial medical marihuana permits at $5000.00 for
each permit type. It is our recommendation that the $5000.00 fee be applied to
all permit types including adult-use. To be clear, this would also mean that an
applicant seeking a dual purpose permit would pay $5000.00 for the medical
application and an additional $5,000.00 for the adult-use application, potentially
resulting in a dualuse permit which would allow the holder to operate both types of
facilities out of one location.
To recap, the following recommendations are being presented to the
Commission:
I. That the formal Commercial Marihuana Facilities Permit Application package
for 2020-2021 be approved.
II. That the open application period for RENEWAL of current Medical Marihuana
Facility permits be set for March 16, 2020 until close of business April 10,
2020.
III. That the open application period for NEW Medical Marihuana Facility permits
be set for June 1, 2020 until close of business on June 26, 2020.
IV. That the open application period for NEW Adult Use/Recreational Marihuana
Facility permits be set for March 16, 2020 until the close of business April 10,
2020 be approved.
V. That the expiration of Adult Use Commercial Marihuana Facility permits
issued for the 2020-2021 year only, be extended until to on July 31, 2021.
VI. That the annual nonrefundable fee of $5,000.00 be made applicable to all
types of commercial marihuana permit applications, including Adult Use
Thank you
Tamaris Henagan
City Attorney
Page 1 of 8
City of Adrian
Commercial Marihuana Facilities Permit
APPLICATION
Please return completed application and
$5,000 Non-Refundable permit fee to:
Date Submitted:
City Clerk’s Office
135 East Maumee Street Application #:
Adrian, Michigan 49221
NEW RENEWAL Applications may be submitted 90 days prior to existing permit expiration.
PERMIT TYPE: Commercial Marihuana Permit Adult Use Permit Dual Purpose Permit
A $5,000 non-refundable fee applies for EACH permit type requested
MM - Medical Marihuana Permits AU - Adult Use Permits Misc. Permits
MM Class A Grower - # of: _____
MM Class B Grower - # of: _____
MM Class C Grower - # of: _____
MM Provisioning Center
AU Class A Grower - # of: _____
AU Class B Grower - # of: _____
AU Class C Grower - # of: _____
Excess Grower - # of: _____
AU Retail Establishment
Marihuana Secure Transporter
Marihuana Safety Compliance Facility
A. Renewal Applicants Only - Compliance History (New Applicants go to B.)
1. Have you ever received a citation for non-compliance of a local or state rule, regulation or law regarding your permit or
license?
Yes
No If yes please explain:
2. Has your municipal Commercial and/or adult use permit ever been suspended or revoked?
Yes
No If yes,
please explain:
3. Is your municipal Commercial and/or adult use permit currently in good standing?
Yes
No If no, please
explain:
4. If applicable, has your state Commercial and/or adult use license ever been suspended or revoked?
Yes
No
If yes, please explain:
5. If applicable, is your state Commercial and/or adult use license currently in good standing?
Yes
No If no,
please explain:
B. Commercial Marihuana Facility Business Information
Name of Company:
Federal Employer ID Number: Personal Property ID:
Business Address: Parcel Property ID:
City: State: Zip Code:
Phone: Fax: Business Website:
Business Email Contact:
Page 2 of 8
City of Adrian
Commercial Marihuana Facilities Permit
APPLICATION
C. Applicant Information
Name of Applicant: Title:
Address:
City: State: Zip Code:
Michigan ID/Driver’s License Number:
Land Line: Cell:
APPLICANT (check one):
Individual / Sole Proprietor
Partnership
LLC
Corporation Type:
D/B/A
Other/Specify:
IF A CORPORATION OR DBA, name and address of registered agent for service of process:
*If the proposed permit holder is a corporation, non-profit organization, limited liability company or any other entity
other than a natural person it must state its legal status, attach a copy of all company documents (including
amendments), proof of registration with the State of Michigan and a certificate of good standing along with the
articles, resolutions and by-laws/operating agreements.
D. List all Owners, Partners, Corporate Officers (Stakeholders), or Facility Managers
Name:
Title:
Maiden Name or Aliases:
Home Address:
City:
State:
Zip Code:
Phone:
Business Email:
Personal Email:
Name:
Title:
Maiden Name or Aliases:
Home Address:
City:
State:
Zip Code:
Phone:
Business Email:
Personal Email:
Name:
Title:
Maiden Name or Aliases:
Home Address:
City:
State:
Zip Code:
Phone:
Business Email:
Personal Email:
Attach an additional sheet if there are more persons to list
Page 3 of 8
City of Adrian
Commercial Marihuana Facilities Permit
APPLICATION
Commercial Marihuana Facilities
Criminal History Disclosure and Background Record Authorization
As part of the Licensing Process, each person listed on the information submitted to the State of Michigan must also complete
this form and submit with a copy of a Michigan ID or Driver’s License. All questions on this form must be answered completely
and truthfully. A separate form for each individual listed is required.
A separate form for each individual listed on the CMF Permit application is required, including applicant, owners, partners,
corporate officers (stakeholders.)
Full Name:
Maiden Name or Aliases:
Michigan ID or Driver’s License Number:
Home Address: City: State: Zip:
Phone: Date of Birth: Gender:
I, ____________________________, affirm that I am at least 18 years of age and have not been convicted of or pled guilty or
no contest to a disqualifying felony.
I, _______________________________, authorize the release of any and all information from any appropriate agency
regarding my criminal conviction history to the City of Adrian Clerk’s Office or City of Adrian Police Department. I understand
that my race, color, sex, age, religion, national origin, height, weight, marital status, familial status, veteran status,
citizenship, handicap/disability, gender identity, sexual orientation, genetic information, or as otherwise in
accordance with all Federal or State law, or local regulations will not be made part of my application and that none of
these items will be considered in the review of my permit application. I acknowledge that a complete background
investigation, including, but not limited to, a State Police Criminal Conviction Record Check will be done. In addition, I agree
to cooperate with the investigator / inspector assigned to screening this application.
Signature: ________________________________________ Date: ___________________________
Has the applicant ever been arrested, charged, indicted or imprisoned for a felony involving controlled substances as defined under the
Michigan Public Health Code, MCL 333.11041 et seq., the federal law, or the law of any other State? Yes No
Has the applicant ever been arrested, charged, indicted or imprisoned for any other type of felony under the law of Michigan, the United
States, or any other State? Yes No
If you answered Yes to either or both of the above questions, the applicant must complete the following section.
Offense: Arrest/Charge
Indictment/Conviction
Date
Arresting
Agency
Name & Location of Court
Case
Caption
Case/Docket
Number
Disposition
Date of Conviction
Law under which the person was convicted.
SID Number
I hereby certify that the information provided above is accurate to the best of my knowledge.
Signature: ________________________________________ Date: ___________________________
Page 4 of 8
City of Adrian
Commercial Marihuana Facilities Permit
APPLICATION
Commercial Marihuana Facilities
City Treasurer Reque