III. SPECIFIC REQUIREMENTS (initial that you have read and understand these requirements for fundraising on USAFA):
Check Items
Organizations may conduct a maximum of 2 fundraisers per calendar year except for 10 MDG (2 per quarter).
The Joint Ethics Regulation (JER) prohibits the wear of military uniforms while conducting fundraisers.
(This includes all cadets – requirements to wear uniform must be waived by appropriate authority.)
Organizations may not represent or imply to any customers that the fundraiser is affiliated with the USAF or any unit at
USAFA. Must include the following Disclaimer on all media of the event: “This is a Private Organization. It is not a
part of the Department of Defense or any of its components and it has no governmental status.”
Personnel who volunteer to work on fundraisers must not be on official duty time. Personnel must be on leave, lunch,
compensatory time off, or on a regularly scheduled break.
Fundraising must be conducted away from the workplace. Away from the workplace may include building lobbies, Arnold Hall
(Parent’s Weekend only) in front of the Base Exchange, or in areas where people generally are not working.
It must be made clear to the general public that the fundraising is being conducted through the Private
Organization
(PO) or unofficial activity/organization and not by a military unit or a military member in his or her official capacity.
An individual may use his/her rank and branch of service when signing correspondence
but may not use his/her
military title or position.
Off-base solicitations are permissible but must clearly indicate that they are for a PO or unofficial
activity/organization and not
USAFA, any USAFA agency/unit/squadron, the USAF, or the DoD. Members
participating in the fundraiser may not solicit or
coerce junior ranking members to participate.
Donor/gift recognition may not be made publicly. However, recognition for contributions may be made to
members of the
PO/unofficial activity/organization.
If the fundraising event involves the sale of food, personnel must obtain a temporary food handler’s permit through
10 FSS Public Health.
Organizations may not serve or sell alcoholic beverages without prior approval.
Fundraising organizations are prohibited from conducting raffles or games of chance.
POs SHALL NOT use the seals, logos, or insignia of the DoD or any DoD Component, DoD organizational unit, or DoD
installation on organization letterhead, correspondence, titles, or in association with organization programs, locations, or activities
without appropriate permission. This includes the use of the installation name in any form and Cadet Squadron/ Club logos. (i.e.,
USAFA, Cadet Squadron names, etc.) as indicated below.
Personnel who volunteer to work on fundraisers must be informed that they are acting in their individual—not official—capacity,
and that they may be held personally liable for any or all damage to persons or property
caused by their negligence during this
fundraiser. The DoD, the USAF, and USAFA assume no liability for
personal injury, death, or property damage arising from this
Fundraiser is not being conducted during the Combined Federal Campaign (CFC) or the Air Force Assistance Fund.
If it is conducted during these fundraisers, approval by the 10 ABW/CC is required.
If this Request for Approval to Conduct a Fundraising Event is approved, I agree to indemnify and hold the United States of
America harmless from and against any and all claims, loss, injury and liability, arising out of or in any way connected with
t
he use
of the approved facility(ies), whether or not caused or contributed to by any negligence or alleged negligence on the part of any
employee of the United States or member of the United States Armed Forces.
IV. USE OF USAFA IMAGES OR LOGOS ON PRODUCTS SOLD FOR FUNDRAISING PURPOSES:
Air Force logos must be approved by the Air Force Branding & Trademark Licensing Office,
http://www.trademark.af.mil, Mailing address: Air Force Public Affairs Agency, 555 E. Street East, Suite 3, Room 113,
JBSA-Randolph, TX 78150 Commercial: (210) 652-6058, DSN: 665-6058 email: licensing@us.af.mil.
All USAFA Logo or Photo use requests must be coordinated and approved through the USAFA Branding Office,
Mr. Andrew Hamilton, USAFA/CM, paul.hamilton@usafa.edu, (719) 333-2299, 2304 Cadet Drive, Suite 3100, USAF
Academy CO 80840. Mr. Hamilton will forward to appropriate USAFA point of contact as required.
V. CERTIFICATION: By initialing and signing below, I certify that I have read and understand the following guidelines, as
provided by the relevant
authorities that govern fundraising within the Air Force (see, e.g., AFI 36-3101, AFI 34-223, DoD
5500.7-R. Please note that
depending upon the specific facts and circumstances of your event, additional guidelines, not listed
here, may apply to your event.):
JUDGE ADVOCATE RECOMMENDATION
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