Fillable PUBLIC RECORD(S) REQUEST (See attached "Public Records Requests (Clatsop Community College)

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PUBLIC RECORD(S) REQUEST (See attached "Public Records Requests (Clatsop Community College)

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PUBLIC RECORD(S) REQUEST
(See attached "Public Records Requests Procedure" for additional instructions.)
Parties requesting public records are encouraged to complete the Public Record(s) Request form and submit it,
accompanied by a check made out to "Clatsop Community College" in the amount of $25, to the Vice President,
Finance and Operations. This will allow the College to contact you for clarification of your request and notify you
when the records are available for pickup. Requests will be accepted or denied in accordance with the Public
Records Requests Procedure.
Name of Requesting Party (i.e., business name) Date
MAILING ADDRESS OF REQUESTING PARTY:
Street City
State Zip Telephone
E-Mail Address
Preferred method of obtaining public records
(please make your preference known by initializing
the corresponding line.)
Requesting party will pick up.
College will deliver via U.S. Postal Service.
It is to everyone's advantage if requests are as precise and as narrow as possible. The requester benefits because the
request can be processed more quickly and inexpensively. The college benefits because it can do a better job of
responding to the request. The Oregon Public Records laws work best when both the requester and the college act
cooperatively.
What public record(s) are you requesting and what is the intended purpose of the request? (Please specify.)
(This information is used to determine whether or not the requested public records are exempt from disclosure,
qualify for fee reduction or waiver, or if the documents meet the "public interest test".)
I certify that the statements contained in this form are true and correct to the best of my knowledge and belief, that I
have read and understood the Clatsop Community College Public Records Requests Procedure, and that I have
attached the required $25 deposit with this formal request. (Where fees are waived or request is denied, College will
promptly return deposit payment.)
Name of Individual Requesting Records (please print)
Signature of Individual Submitting Request for Records Date
BP 3300 Public Records
References:
NWCCU Standard 2.D.7
ORS 192.311-192.478
The President shall establish procedures for records management, including access by
the public, that comply with the requirements of the state’s open meeting and public
records access laws. Members of the public may request to inspect or copy public
records.
END OF POLICY
President’s Cabinet Approval Date: May 14, 2019
College Council Approval Date: May 23, 2019
Board Adoption Date: July 9, 2019
Last Revised:
Rescinds: 3.430
Administrative Procedure
AP 3300 Public Records
References:
NWCCU Standard 2.D.7
ORS 192.311 to 192.478
A request by a member of the public may be delivered by mail or in person to the Chief
Financial Officer.
Under Oregon law, the College will acknowledge receipt of a written request to inspect or
receive copies of public records within 5 business days (defined in glossary). Once
acknowledged, the College will respond to the request as soon as practical and without
unreasonable delay.
Any request shall identify with reasonable specificity the records that are sought. If
additional information is needed, the Chief Financial Officer’s office may request it be
provided in writing.
Any request to inspect records shall be made sufficiently in advance of the date of
inspection to allow staff members time to assemble the records and identify any records
that may be exempt from disclosure.
Records that are exempt from disclosure may not be inspected or copied by members of
the public. Social security numbers and date of birth must be redacted from records
before they are disclosed to the public.
The College may charge a fee for fulfilling records request.
Approved: July 9, 2019
Rescinds:3.430P1
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PUBLIC RECORD(S) REQUEST (See attached Public Records Requests (Clatsop Community College)

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Completed 11 November 2020

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