PROCEDURE FOR REQUESTING SERVICES
All students, who require special accommodations while attending the College of
Southern Maryland, must comply with the following procedures:
1. Students must register with the Student Success Center/Disability Support Office at least six
weeks before the semester begins. Students who do not follow the procedure for services will
receive services in a timely manner, after the scheduled students are processed. In order to
begin the process, the student must fill out and return the REQUEST FOR
ACCOMMODATIONS form to the Disability Support Services Office.
2. Potential accommodations will be discussed with appropriate documentation.
3. Students must provide recent documentation of their disability from an appropriate licensed
professional. For medical disabilities, documentation must be provided by a medical doctor. For
Specific Learning Disabilities, a psycho-educational evaluation is appropriate from a
psychologist, vocational rehabilitation counselor or other qualified licensed professional. For
psychological disabilities, documentation must be provided by a psychologist or psychiatrist. An
Individual Education Plan (IEP), 504 Plan, or exit document from high school may not be
sufficient documentation of a disability but can be used as supporting documentation. Please
see individual documentation guidelines for a more thorough overview.
4. Documentation for all disabilities must include the functional limitation of the disability and the
impact of the disability in an academic setting. All documentation must be on letterhead,
typewritten with the evaluator’s name, credentials, telephone number, and follow the
published guidelines for the specific disabilities provided by the college.
5. Upon receipt of appropriate documentation, the Disability Support Services office will meet
with students to review and determine appropriate and reasonable accommodations. An
accommodations plan will be drafted with student input.
6. The College of Southern Maryland reserves the right to send any documentation received to
outside evaluators contracted by the College. This evaluation will be done at no cost to the
individual.
7. Students who are requesting texts in alternate format must follow the procedure and complete
the Request for Text/Books in Alternate Formatform each semester and return it to the
Disability Support Services Office in a timely manner.
8. Students who are requesting interpreters or scribes must follow the procedure and complete
the “Student Request for Interpreter Form” or the “Student Request for Scribe Form” and
return it to the Disability Support Services Office in a timely manner.
9. All requested accommodations must be supported by documentation. Students are required to
fill out and return the Request for Accommodations form to the Student Success Center
(SSC)/Disability Support Services Office each semester they register for classes and are
requesting services.
10. Students must pick up their accommodations letter from the Disability Support Services Office
at the campus that is convenient to them. All accommodations letters must be read and signed
by the faculty and student. The original must be returned to the Disability Support Services
Office.
11. Students enrolled in only online courses must contact the Disability Support Services office
either by phone or email to discuss requesting accommodations.
12. If a digital recorder is used to record lectures and labs, it can only be used by the student.
Taped lectures or labs that are accommodations may not be shared with others and/or sold in
any form.
13. Students with disabilities have the same responsibilities as all other students regarding class
attendance and assignments. Students who are or may be absent due to illness or
hospitalization must contact their professor and/or the ADA Coordinator in the Student Success
Center/Disability Support Services Office to discuss arrangements for making up assignments.
14. Students who are over 18 should contact the college to schedule an appointment and must be
engaged in the transition process. Students may choose to bring any individual to the intake
meeting; however, students will be expected to facilitate their own meeting and advocate for
themselves unless the disability prevents them from doing so.
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Signature: Date:
_________________________________________ ___________________
Parent/Guardian Signature if student is under 18: Date:
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