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PRIVATE EVENT APPLICATION Special Events Department (Town of Ocean City)

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Town of Ocean City, Maryland
Special Events Department
200 - 125th Street
Ocean City, MD 21842
410-250-0125 x5185
PRIVATE
EVENT
APPLICATION
is document must be completed to request permission from Ocean City’s Mayor and City Council to host a Private Event, as dened
in Section 600-4 of the Town’s Policy and Procedure Manual, incorporating one or more of the following conditions: the event is hosted
on public property, event utilizes Town equipment and/or labor, event requires support from Town authorities to manage direct or
indirect elements of event. Completion of the Private Event Application (Application) shall not be construed as permission to host event.
Application processing requires a minimum of 90 days notice and may take up to 120 days to receive formal approval. e Town’s Private
Event Coordinator shall act as the Town’s Point-of-Contact with Applicant. Applicant shall proactively communicate with and fulll the
requests of the Private Event Coordinator. No guarantee of availability or use is made or implied by the acceptance of the application and
associated application fee. If permission to host event is granted by the Mayor and City Council, applicant shall work with the Town’s
Private Event Coordinator toward the receipt of a Town of Ocean City Private Event Permit. Application is subject to change.
RETURN APPLICATION TO:
Private Events Coordinator
Town of Ocean City
Special Events Dept.
200 - 125th Street
Ocean City, MD 21842
Any misrepresentation in this application or deviation from the nal agreed upon route and/or method of operation described
herein may result in the immediate revocation of the permit. Applicant’s attention is directed to the accompanying information
packet, entitled “Private Event Application Guidelines.” All questions on the application must be fully answered. “Same as
last year” or similar comments are not acceptable responses. If a question does not apply, please write “N/A” in that space. e
application will be returned if the information is incomplete. You may attach additional sheets as necessary when submitting.
Local Non-Prot Organizations whom maintain primary oces within Worcester County shall be eligible for up to a 75%
discount on labor and equipment charges based on return on investment to the Town and sustainability of the event. Said
discount is NOT guaranteed and is based o internal calculations. Any and all discount(s) applied shall be recommended as part
of the submission to City Council and applied upon approval by Mayor and City Council.
Private Event Fees include the following:
Application Fee - $100.00
Late Submission Fee - $100.00
Public Property Usage Fee -
(applied per venue/per block/per day)
March 16-October 31: $250
November 1 - March 15: $150
Setup and Tear down days may be subject
to applied fees
Concession Fee - $75.00 (upon approval)
Change Fee - $50.00
NOTE: Additional fees may be
implemented based on use of Town
equipment and labor, inclusion of facilities
with established use fees, additional permit
requirements or post-event expenses.
PRIVATE EVENT FEES:
Review the Private Event Application Guidelines carefully. Understanding of and
compliance with each guideline will assist in the smooth advancement of each application.
Fully complete the attached application form, and return it with the $100.00 processing fee
to: Private Events Coordinator, Town of Ocean City, Recreation & Parks, 200 125th Street,
Ocean City, Maryland 21842. Applications received in non-compliance will be returned.
A separate application should be led for each event scheduled at a dierent location (e.g.
event “series” at separate locations may not be identied on one (1) application). Events
that will be held on separate dates/weekends, but are the same event, at the same location,
and at the same time may be led on one application with all dates noted. One (1) copy
of each application or just one electronically led application should be submitted at least
90-days prior to the requested event, but no earlier than one (1) year before the requested
date of the event. If an application is submitted less than 90-days prior to the proposed start
date, a late submission fee of $100.00 will be assessed for both Non-Prot organizations and
For-Prot promoters. A new application must be submitted annually for recurring events.
Applications are reviewed by all City Departments potentially impacted by the requested
event. Aer department and Recreation and Parks Committee review, applicants or their
representative(s) are REQUIRED to appear before the Mayor and Council at a regularly
scheduled meeting of the Council, date to be determined, to present the event request.
Approval will be granted, denied, or modied by the Mayor and City Council. Planning/
coordination meetings may be required with appropriate City Sta.
Applicants who are requesting the use of City Park property should contact the Recreation
and Parks Department at (410) 250-0125 for reservation approval prior to submitting a
private event application.
APPLICATION PROCEDURE
Revision: 012320Refer to Town Policy and Procedure Manual, PPM 600-4 for additional information
KEEP THIS PAGE FOR YOUR RECORDS
Cover Page A
Town of Ocean City, Maryland
Special Events Department
200 - 125th Street
Ocean City, MD 21842
410-250-0125 x5185
PRIVATE
EVENT
APPLICATION
Local Non-Prot Organizations whom maintain primary oces within Worcester County shall be
eligible for up to a 75% discount on labor and equipment charges based on return on investment to
the Town and sustainability of the event. Said discount is NOT guaranteed and is based o internal
calculations. Any and all discount(s) applied shall be recommended as part of the submission to City
Council and applied upon approval by Mayor and City Council. If a non-prot entity is indicated,
Applicant shall provide proof of status.
1. CONTACT INFORMATION
2. EVENT DATES & TIMES
Applicant Organization:
Organization Address:
Organization Phone:
Organization Website:
is document is designed to be completed electronically and returned via email or fax. Please follow the embedded directions and use the
existing form elds. Critically think through your details. Electronic signatures are accepted at the discretion of Private Event Coordinator.
Page 1
Contact Name:
Contact Address:
Contact Ofc. Phone:
Contact Cell Phone:
Contact Email:
Setup Dates:
Strike Dates:
Start:
Start:
Start:
End:
End:
End:
3. EVENT LOCATION
Please describe preferred Town of Ocean City site(s) where you wish to host your event
and its sub-events. Include event footprint size and shape description as applicable.
4. EVENT LAYOUT DESCRIPTION
Please describe layout, infrastructure and hardware to be used within the above location.
Provide a detailed site map/diagram/CAD drawing/rendering (all that apply) as le attachments.
Attach preliminary event schedule to illustrate
event ow and proposed active use times for
requested event site(s). Please list the same for
qualifying 3-year dates holds separately.
5 ATTENDANCE BREAKDOWN
Participants - Total:
% Overnight:
Avg. # of Guests:
Exhibitors/Vendors - Total:
% Overnight:
% Travelling alone:
Spectators - Total:
% Overnight:
Avg # in party:
Of the Overnight guests indicated, what
% Lodge in OC?
% Use condos ? % Camp?
Provide estimates for the following
attendance categories included in event:
6. ARRIVAL/DEPARTURE PLAN DATES
7. PARKING NEEDS
Sta Arrival:
Sta Depart:
Exh/Ven Arrival:
Exh/Ven Depart:
Participant Arrival:
Participant Depart:
Provide an estimate for parking usage as related to attendees (%).
Hotel-based Parking: Public Parking: Town Lot: With Bus Svc:
Revision: 012320
NEW EVENT
501(c)(3)
EVENT NAME:
FOR-PROFIT
Sta- Total :
% Overnight:
% Travelling alone:
is document is designed to be completed electronically and returned via email or fax. Please follow the embedded directions and use the
existing form elds. Critically think through your details. Electronic signatures are accepted at the discretion of Private Event Coordinator.
Page 2
Has this event ever been produced previously?
If Yes, Elsewhere In Ocean City
How many years has this event been produced?
Is there an event budget in place? Yes No
Will this event be self-sustaining? Yes No
Will there be event sponsors? Yes No
What is the long-term event agenda? Held Once
Short-Term Annual Long-Term Annual
How complex are the logistics?
Complex Moderate Simple
Do you plan to advertise Ocean City’s attractions?
Will your event generate its own attendance from
Outside Town Region State
Will your event rely primarily on the existing tourist base
in Town for attendance? Yes No
What is the projected % mix of event target market
brought into Town by event?
Using existing Town tourist base?
Please provide a detailed description of your overall
event, what your intended objective(s) is/are, key
elements, assets and highlights as well as written intent,
explanation of needs and details related to all items
marked as “Yes” in Section 9.
Town of Ocean City - Private Event Application
e Town of Ocean City does not allow use of Town-owned equipment
where equipment is readily available through private industry sources.
Please list items and services requested from the Town pertinent to the
event production. Availability or approved use of listed items and/or
services is not guaranteed. Please explain why this is a Town-sourced need.
8. EVENT PLANNING
9. EVENT SUMMARY
11. EVENT ASSISTANCE FROM TOWN
Requesting vehicle beach access? Yes No
Requesting OCPD Support? Yes No
Requesting on scene EMS/Fire support
beyond a normal emergency response? Yes No
Requesting special parking needs? Yes No
Requesting alternate “rain” date(s)? Yes No
Request to sell items within event area? Yes No
Request to sample items in event area? Yes No
Request to serve/distribute alcohol? Yes No
Event includes air-inated structure(s)? Yes No
Event includes tents/temp. structures over
100 sq. feet +/or placed on public property? Yes No
Event includes rae/awards/prizes? Yes No
Event requires closure of street lane(s) Yes No
Event requires closure of public space? Yes No
Event will require Town trash removal? Yes No
Event brings in portable restrooms? Yes No
Event includes pyro/reworks/bonre? Yes No
Event has more than one trailer? Yes No
Event includes special provisions? Yes No
Event includes on-site cooking and/or food truck(s)? Yes No
Attach digital le addendum(s) if needed to support sections. Attached
Attach digital le addendum(s) if needed to
support sections.
10. TOWN APPROVALS / PERMITTING
Attached
is document is designed to be completed electronically and returned via email or fax. Please follow the embedded directions and use the
existing form elds. Critically think through your details. Electronic signatures are accepted at the discretion of Private Event Coordinator.
Page 3
Please disclose current, targeted and/or prospective event sponsors
including targeted industries, product segments and/or services. Add
descriptions where vital information must be conveyed.
Town of Ocean City - Private Event Application
If this is a NEW/FIRST-TIME event in Ocean City, Md., provide contact
names and phone numbers for references. References must include
previous hosting venue contacts (if available), sub-contractor contacts and
creditor contact.
12. EVENT FUNDING SOURCES
15. EVENT SPONSORS
16. REFERENCES13. EVENT BENEFICIARIES
Attach digital le addendum(s) if needed to support sections. Attached
Attach digital le addendum(s) if needed to support sections. Attached
Funding through private investor(s) Yes No
Funding through vendor space sales Yes No
Funding through sponsorships Yes No
Funding through registration fees Yes No
Funding through gated entrance fees Yes No
Funding through ticket sales Yes No
Funding through VIP access options Yes No
Funding through advertising packages Yes No
Funding through donation(s) Yes No
Funding through grant(s) Yes No
Funding through retail sales Yes No
Funding through lottery/rae chances Yes No
Funding through corporate loan(s) Yes No
Funding through private loan(s) Yes No
Funding through capital investment Yes No
Funding through government allocation Yes No
Funding through alcohol sales Yes No
If the event has nancial beneciaries other than the
event’s producing entity, please list all for-prot and non-
prot entities below who receive funding as result.
14. EVENT MARKETING
Please summarize how the event will be marketed and
advertised locally and as a destination.
Any intent to deceive, misrepresent facts or failure to disclose critical details in this application or deviation from the nal agreed
upon route and/or method of operation described herein may result in the immediate revocation of event consideration, approval
and/or the event permit. Negligence as related to (1) event details, (2) federal, state, local and industry requirements to produce
event, (3) inappropriate conduct of attendees, participants and/or spectators shall not excuse applicant from the eects thereof.
Local Non-Prot Organizations whom maintain primary oces within Worcester County shall be eligible for up to a 75% dis-
count on labor and equipment charges based on return on investment to the Town and sustainability of the event. Said discount
is NOT guaranteed and is based o internal calculations. Any and all discount(s) applied shall be recommended as part of the
submission to City Council and applied upon approval by Mayor and City Council. If a non-prot entity is indicated, Applicant
shall provide proof of status.
Page 4Town of Ocean City - Private Event Application
17. GUIDELINES AND OBLIGATIONS
POINT OF CONTACT FOR THE TOWN OF OCEAN
CITY: e Town’s Private Event Coordinator shall be the
primary contact for all communications with the Town
of Ocean City. If you receive contact from another Town
department or entity, it is your responsibility to make sure
the Private Event Coordinator is aware of all discussions,
details, modications or approvals as a result of independent
conversations. At no time shall Applicant contact other
departments directly unless authorized by the Private Events
Coordinator in writing.
BEACH FRANCHISE NOTIFICATION: : If your event
takes place on the beach, you must notify the appropriate beach
equipment rental franchise owner(s) to advise them of the event
footprint. It is the applicant’s responsibility to conrm, in
writing, that 1) the franchise owner(s) has been notied; 2)
event logistics have been coordinated; and 3) if necessary, a
reasonable nancial agreement has been negotiated. Written
conrmation must be provided to the Town’s Private Event
Coordinator. If the applicant and franchise owner(s) are unable
to reach a mutually acceptable agreement, the matter shall be
submitted to the Town for mediation, and the Town will decide
an impartial resolution by which both parties shall abide.
ROAD/LANE CLOSURES: A state highway permit shall
be obtained for use of any state property (roads, highways, etc.)
is is the responsibility of the applicant independent of the
Town’s private event process. Applicant shall keep the Town’s
Private Event Coordinator apprised of all steps and approvals
related to such eorts. Non-state roads aected by the event
shall be reviewed by the Town for consideration of closure or
trac modication through the private event process.
USE OF MUNICIPAL PARKING LOTS: If a municipal lot
is requested for use by the applicant for the event, whether for
parking or placement of the event footprint, the Town reserves
the right to review lost revenue and assign a cost to lot usage.
is cost will be assigned during the private event approval
process, discussed with the applicant and considered for
approval by the Mayor and City Council as part of the private
event approval.
INSURANCE REQUIREMENTS: For the protection
of the public and the Mayor and City Council, the applicant
shall obtain, at the applicant’s own expense, general liability
insurance coverage, which shall include coverage for personal
injury in the amount of one million dollars ($1,000,000) single
limit. Said insurance coverage shall name the Mayor and City
Council as additional insured and certicate holder with the
address on the certicate listed as 301 Baltimore Avenue, Ocean
City, Maryland 21842. A copy of the certicate of insurance and
addendum shall be furnished to the Private Events Coordinator,
no later than 30-days before the private event.
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT
DISCLOSURE: e applicant must comply with all provisions
of the Town’s agreement with Coca-Cola Refreshments as
it pertains to the distribution or sales of beverages by the
applicant on Town property. e applicant agrees to sell,
dispense or serve only Coca-Cola beverages on Town premises
for the duration of the permitted use. e applicant is expressly
prohibited from using the beverages of other suppliers, said
beverages to include so drinks, juices, sport drinks, specied
energy drinks and bottled waters. e permitted beverages
include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello,
Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer,
Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8
Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other
products that Coca-Cola may provide in accordance with its
agreement with the Town of Ocean City.
MANDATED CHANGES/CANCELLATION: Applicant
understands that any event or event date can be changed or
canceled at the direction of the Mayor and City Council if the
approved event interferes with Public Works project(s) or any
other necessary governmental function. Such action may be
directed at any time.
BEACH ACCESS: Vehicle access to and from the beach
must be clearly identied on your application and is not
guaranteed. If approved, applicant must complete a beach
driving and safety course annually provided by OCBP at the
applicants expense.
APPLICANT TO CHECK EACH SECTION AS “READ AND UNDERSTOOD BY APPLICANT.”
Failure to complete all sections shall deem the application as incomplete.
BEAUTY CONTESTS: Beauty contests are not permitted
on the beach.
CHANGES IN APPLICATION: Any request for change
from the submitted Private Event Application MUST be made
in writing. Appropriate approvals must, again, be obtained. e
fee for this service is $50.00.
CITY SERVICES: Each applicant should plan on providing
all the necessary cleanup, set-up, etc. without the assistance
of City Services. If town services are requested, they must
be clearly indicated within the Private Event Application for
evaluation.
CONCESSIONS: No food or beverage concessions will
be permitted on the beach or along the boardwalk, although
such sales may be considered at other sites. Beverage sales at
other sites must maintain compliance with the sponsorship
restrictions noted within this application. ONLY event - related
merchandise sales may be permitted on the beach upon
appropriate request and approval, subject to applicable laws.
SPONSORSHIPS: All sponsors must be identied on the
application.
ADVERTISING: Ocean City will not allow any type of
advertising that is:
- Violence in any form
- False, misleading or deceiving statements
- Sexually explicit or obscene materials
- Tobacco or tobacco products
- Vaping or vaping products
- Tattoos
- Casino gambling including games of chance and skill
- Alcohol
- Promoting the use of illegal marijuana
- Other potentially objectionable marketing or advertising
which may be established from time to time by the Town.
BANNERS: e Town of Ocean City has limited banner
display space at Town entrances. Applicants interested in
banner advertisement must complete a Banner Application
form, available through the Private Events Coordinator.
Approved banners must be delivered to the Maintenance
Division of Public Works, a minimum of fourteen (14) days
prior to approved installation date. Wind cuts or slices must be
cut in solid banners.
DIAGRAM OF EVENT LAYOUT: A detailed diagram of
the event layout/set-up and location of any and all facilities
is required with your application. e application will be
considered incomplete without the diagram.
FEES: A Public Property Usage Fee of $250 applies per
venue/per block/per day from March 16 through October 31.
A Public Property Usage Fee of $150 applies per venue/per
block/per day from November 1 through March 15. For beach
use, this fee is charged per ocean block, per day. Races/runs/
walks on the beach do not require a per block charge. Set-up
and breakdown days are subject to this fee assessment as well.
Additional Town Fees may be assessed depending upon the
impact of City services and assets requested. Assessed fees must
be paid to the Town of Ocean City no less than seven (7) days
prior to the scheduled event. Local Non-Prot Organizations
who maintain primary oces within Worcester County may be
eligible for up to a 75% discount in application and space usage
fees upon approval of the Mayor and City Council.
INFLATABLES: Inatable displays may be permitted, but
must be pre-approved. A photograph of the intended display
and the dimensions must be included before approval can
be considered. No liquor or tobacco product displays will be
allowed. e Mayor and City Council reserve the right to reject
any inatable determined inappropriate.
MUSIC AND PUBLIC ADDRESS SYSTEMS: Must
operate in accordance with the Ocean City Code 30-367 of 65
decibels.
DOWNTOWN EVENTS (BEACH/BOARDWALK):
Events that charge participant entry fees (tournaments, festivals,
etc.) and/or desire to display sponsorship banners or other
promotional information, must maintain a seventy-ve (75)
foot buer from the edge of the train lane to the start of the
event’s set up. All events must comply with the provisions of
Chapter 62 of the Ocean City Code.
CAROLINE STREET BOARDWALK STAGE EVENTS:
Events that take place on the Caroline Street Boardwalk Stage
will be assessed a fee of $75 per day which includes the use of
the changing room and electric onsite. Set-up and breakdown
times are subject to this fee as well.
PARADES: An MDOT Highway Permit must be obtained
at (410) 543-6715 for use of any state property, and a copy
forwarded to the Town’s Private Events Coordinator.
FIREWORKS, TENTS, AIR SUPPORT/AIR INFLATED
STRUCTURES & BONFIRES: Application to the City Fire
Marshal at (410) 289-8780 is required, with appropriate
approvals forwarded to the Private Events Coordinator. Failure
to comply will result in revocation of all event approvals.
TOILET FACILITIES: Identication of planned “comfort”
provisions must be included in the application and event
diagram. e Town owns a number of established public toilet
stations in the downtown area that may assist in event planning.
PRIZE STIPULATIONS: No alcoholic beverages may be
awarded as a prize on City property.
APPLICANT TO CHECK EACH SECTION AS “READ AND UNDERSTOOD BY APPLICANT”.
Failure to complete all sections shall deem the application as incomplete.
Page 5Town of Ocean City - Private Event Application
RESERVED PARKING: Reserved parking at any Municipal
lot or metered area may require an additional fee based on
meter usage. Fees are assessed for both For-Prot and Non-
Prot applicants.
WEST OCEAN CITY PARK AND RIDE: A permit is
required if a trailer or an oversized vehicle is parked over night
at the West Ocean City Park and Ride. Please specify this
request on your application.
SAMPLING: Sampling will be permitted on a case-by-case
basis. Sizes and quantities of such must be pre-approved, as do
the locations for distribution. Samples must be of a nationally
recognized product available for sale at retail establishments.
No prepared food samples will be permitted on the beach nor
along the boardwalk. Non-alcoholic beverage samples may be
permitted provided the samples are in compliance with the
Town of Ocean City’s exclusive beverage franchise agreement
with Coca-Cola.
TRASH: Applicant is required to clean the area of trash
and transport it to the appropriate receptacle. On the beach, all
trash must be placed in the appropriate street-end dumpsters.
Failure to practice appropriate cleanup procedures may result in
the denial of future event requests and/or appropriate billings.
RAFFLES: Only non-prot groups may oer any form
of rae in conjunction with an event in Ocean City. ese
groups must apply through the Worcester County Department
of Development Review and Permitting, and must submit
a processing fee at the time of application. Applications are
available at the Isle of Wight County Oce Building on Route
90, or at the Court House in Snow Hill. A copy of the rae
permit must be forwarded to the Private Events Coordinator at
least seven (7) days prior to the event. All raes must be drawn
and announced prior to the conclusion of the event.
ALCOHOLIC BEVERAGE SERVICE: Groups are
discouraged from the service of alcoholic beverages at their
Ocean City event. However, those that desire such approval
must state this clearly on their application. Permission to serve
alcoholic beverages shall be granted exclusively by Mayor and
City Council. It should be noted that without Council approval,
open containers of alcoholic beverages on public property is
illegal. Only non-prot groups may request to sell alcoholic
beverages at an event, and must obtain a license from the
Worcester County Board of License Commissioners. A “One
Day Alcohol Permit” application with the Ocean City Mayor’s
signature must be submitted to the County a minimum of
fourteen (14) days prior to the event, along with a the permit
fee. Applications are usually available in the Mayor’s oce at
City Hall. A copy of the approved permit must be forwarded to
the Private Events Coordinator at least seven (7) days prior to
the event. e original permit must be kept on site at the event
and must be available to display if required.
CHANGES TO APPLICATION OR PERMIT: Event
applicants desiring to make changes to their submitted
application or approved private event must complete the
“Request for an Addendum to a Private Event” form (available
upon request), and must submit the completed form, along with
the appropriate fee, to the Private Events Coordinator. However,
no changes will be accepted within 30-days prior to the event.
DATE ONLY APPROVALS: Event applicants desiring date
approvals more than one year in advance, must complete the
“Request for Private Event Date Hold” form (available upon
request), and must submit the completed form, along with
the appropriate fee, to the Private Events Coordinator. Such
requests will be considered up to two (2) years in advance.
However, only events that have previously been held in Ocean
City and approved by the Mayor and City Council are eligible
for this process. Applicants with such approval must re-le an
ocial “Private Events Application” and For-Prot applicants
must submit the application fee in full within the designated
year period.
THREE (3) YEAR DATE HOLDS: Event applicants who
desire a 3-year date holds must meet the criteria listed below.
All promoters will pay $100 per year for a total of $300. In
following years, applicants seeking the third year approval
must still meet Council’s criteria, submit an application, and
pay the appropriate application fee. However, the Private Event
Coordinator will report the third-year date and that the fee
has been paid so the promoter does not have to appear before
Council. e criteria for a Private Event to be eligible for 3-Year
Date Hold is as follows:
- e Private Event must have been occurring in the Town of
Ocean City for ve (5) or more consecutive years and have
enjoyed a positive relationship with the Town
- All approved dates must comply with the normal application
process or the dates will be forfeited.
- e Private Event Applicant understands and agrees that City
events and projects take precedence over all other scheduled
events and may supersede any scheduled event at any time.
- e Private Event Applicant understands and agrees that
the Town of Ocean City reserves the right to change dates or
locations in the event of a conict with municipal sponsored
events.
LOCAL ORDINANCE DISCLOSURE AND
COMPLIANCE: e applicant agrees to comply with the
provisions of all applicable ordinances of the Town of Ocean
City. Specically all permitted uses on or within 75 feet of
the Boardwalk are required to comply with the provisions of
chapter 62 of the Code which expressly prohibits the public
sale, rental or exchange for a donation of any goods, wares,
merchandise, foodstus, refreshments or other commodities or
services.
APPLICANT TO CHECK EACH SECTION AS “READ AND UNDERSTOOD BY APPLICANT”.
Failure to complete all sections shall deem the application as incomplete.
Page 6Town of Ocean City - Private Event Application
HOLD HARMLESS CLAUSE: Permitee (organization/
applicant) shall assume all risks incident to or in connection
with the permitee activity including exposure to an infection of
COVID-19 and shall be solely responsible for damage or injury,
of whatever kind or nature, to person or property, directly or
indirectly arising out of or in connection with the permitee
activity or the conduct of Permitee’s operation. Permitee hereby
expressly agrees to defend and hold the Town of Ocean City, its
ocers, agents, employees and representatives harmless from
any penalties for violation of any law, ordinance, or regulation
aecting its activity and from any and all claims, suits, losses,
damages, or injuries directly or indirectly arising out of or
in connection with the permitee activity or conduct of its
operation or resulting from the negligence or intentional acts
or omissions of Permitee or its ocers, agent and employees,
including possible exposure to an infection from COVID-19.
PRIVATE EVENT APPLICATION COMPLIANCE
REQUIREMENT: e applicant for the private event described
in this application agrees to follow guidelines provided
and submit a complete application including submision
of all required materials. e applicant agrees to take full
responsibility for all city-owned property, whether borrowed,
leased or rented, and understands that necessary replacement
and/or repair fees may be assessed should such property be in
an unacceptable condition. e applicant agrees to abide by
all provisions of the private event permit granted by the Town
and agrees to pay all fees and costs assigned to the permit. e
applicant further agrees to comply with all conditions of the use
permit, which may be required by the Mayor and City Council
of the Town.
INTELLECTUAL PROPERTY CLAUSE: Acknowledge and
agree that no Town trademarks, service marks, trade names,
logos, and/or other trade indicia, copyrights and, as applicable,
any patents, inventions and/or other intellectual property
(Intellectual Property) owned by the Mayor and City Council of
the Town of Ocean City, Maryland, will be directly or indirectly
used, incorporated, published or republished, without prior
written consent. Unauthorized use of the Intellectual Property
will result in e Town of Ocean City authorizing immediate
emergency, temporary and/or permanent injunctive relief
prohibiting such unauthorized use and the Town of Ocean City,
Maryland may be entitled to injunctive relief because monetary
damages may not be an adequate remedy; but notwithstanding,
the foregoing Town of Ocean City, Maryland may seek any
other legal or equitable remedies in addition to injunctive
relief. To the extent the Town of Ocean City, Maryland prevails
in a suit at law or in equity for the purpose of enforcing its
Intellectual Property rights, the Town of Ocean City, Maryland
shall be entitled to recover its reasonable attorneys’ fees plus
court costs and expenses.
APPLICANT TO CHECK EACH SECTION AS “READ AND UNDERSTOOD BY APPLICANT”.
Failure to complete all sections shall deem the application as incomplete.
Page 7Town of Ocean City - Private Event Application
Ocean City, Maryland is committed to your health & safety. e Town has taken several enhanced measures for you, your family and
other visitors of our resort community. Following physical distancing and gathering limit guidelines is required in all public spaces in
Ocean City.
Keep in mind, an inherent risk of exposure to Covid-19 exists in any place where people are present. Covid-19 is an extremely conta-
gious virus that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and
guests with underlying medical conditions are especially vulnerable. By visiting Ocean City, Maryland, you voluntarily assume all risks
related to exposure to Covid-19.
Applicant, by checking each of the guidelines herein, accepts all responsibilities thereto. All information provided is correct and complete.
e applicant agrees to maintain a complete record of the event through the Town of Ocean City’s Private Event Coordinator including
all required submission of materials separate from this document. Applicant further agrees that information not included in writing shall
not be considered for approval and will not be an executable element of the nal Private Event Permit unless submit as part of a written
change order through the Private Events Coordinator for Mayor and City Council Approval. Images, videos and drawings shall be deemed
as support material only and details conveyed shall be submitted in writing as part of this document or a change order. No details will be
assumed by the Town, its ocials or employees.
e applicant agrees to take full responsibility for all city-owned property, whether existing within the event footprint, add-ons thereto,
borrowed, leased or rented. Applicant further agrees that they are responsible for the proper behavior of their crowd base and that damage
or defacement caused to town or private property by vendors, participants, sub-contractors and/or spectators as a result of the execution
of the event may be cause for action by the Town against applicant through additional repair or replacement fee assessment(s) or legal
action to the extent of the law in the State of Maryland. e applicant agrees to abide by all provisions of the private event permit granted
by the Town and agrees to pay all fees and costs assigned to the permit. e applicant further agrees to comply with all conditions and
limitations of the Private Event Permit and additional conditions and tasks which may be required by the Mayor and City Council of the
Town. is event must follow in accordance with all State of Maryland Directives and Orders regarding community, recreational, leisure,
cultural and sporting gatherings and events.
I have read and will comply with all Town of Ocean City private event requirements.
APPLICANT NAME
APPLICANT SIGNATURE
PRIVATE EVENT NAME
SIGNATURE DATE
COMPANY/ORGANIZATION
Page 8
Town of Ocean City - Private Event Application
APPLICANT TO CHECK EACH SECTION AS “READ AND UNDERSTOOD BY APPLICANT”.
Failure to complete all sections shall deem the application as incomplete.
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PRIVATE EVENT APPLICATION Special Events Department (Town of Ocean City)

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Completed 14 July 2020

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